Sponsored Programs

Sponsored Programs Resources

Roles & Responsibilities Matrix

Well-defined roles and responsibilities are critical to building a strong, effective compliance program that ensures the successful administration of sponsored activities. Clearly defined areas of accountability drive responsibility, maximize efficiency, and guarantee strict adherence to regulations. This clarity fosters a culture of collaboration by enabling individuals to work in harmony, with each role complementing the others to achieve compliance. The Sponsored Awards Administration Roles and Responsibilities Matrix memorializes our shared responsibility, encouraging all participants to actively contribute to maintaining compliance standards. Compliance Roles & Responsibilities Matrix

Sponsored Program Key Resource Information

Trudy RileySenior Director, Sponsored Programs

Stevens Policies

• Stevens Policy Library:

  https://www.stevens.edu/policies-library

• Business Travel Policy: https://www.stevens.edu/finance/business-and-travel-expense-policy

• Procurement Policy: https://www.stevens.edu/page-basic/procurement-policy

• Capital Assets Policy: https://stevens0.sharepoint.com/sites/Finance/SitePages/Capital-Assets.aspx

• Finance Policies: https://www.stevens.edu/division-finance/policies-and-guidelines

• Provost Policies: https://stevens0.sharepoint.com/sites/OfficeoftheProvost

SHaRRRPIs : Stevens Handbook of Research Roles, Responsibilities, Processes, and Information

The Stevens Handbook of Research Roles, Responsibilities, Processes, and Information (SHaRRRPI) is prepared to provide information and assistance to the campus on research-related processes. The SHaRRRPIs address a variety of needs: they respond to requirements and regulations imposed by funding entities; they may be the result of the need to collect and report data; or they may respond to institutional policies and procedures. As the name suggests, SHaRRRPIs can address the need to follow a specific process or procedure, or they may provide information. Where there is a combination of actions needed to complete the process, i.e., the principal investigator or department acting in concert with OSP, then all related processes will be included in the SHaRRRPI.

• Animal Tissue Protocol

• Budget Revision (Revised January 2015)

• China Funding Restriction (Revised February 2015)

• Combating Trafficking in Persons

• Consultants (Revised April 2020)

• Cost Allocation Methodologies (Revised April 2019)

• Covenant Against Contingent Fees

• Debarment and Suspension

• Determining Allowability, Allocability and Reasonableness of Costs for Sponsored Projects(Revised April 2019)

• Equipment (Revised April 2013)

• Expenses at Project End (Revised April 2019)

• Export Controls

  • Controlled Unclassified Information (CUI) (Revised October 2020)

  • Research Data Classification Levels (Revised October 2020)

  • Examples of Research and Other Sensitive Data by Classification Level(Revised October 2020)

  • Research Information and Cybersecurity - "The Program" (ITAR/EAR/CUI/OPSEC/NOFORN) (Revised October 2020)

  • TCP/ICP Statement of Purpose (Revised February 2021)

  • Technology/Information Control Plan (Revised February 2021)

  • Export Control Proposal Processing and General Ledger/Account Setup Process (Revised October 2020)

• Faculty Extra Compensation (Revised January 2015)

• Federal Funds Disclosure

• Fixed-Price Awards (Revised March 2014)

• Food Charged to Sponsored Projects

• Freedom of Information Act (FOIA) (Revised January 2015)

• Human Subjects & CPHS/IRB

• IACUC Emergency Preparedness (Revised July 2013)

• IACUC Protocol Amendments

• Interim Funded Account for Sponsored Agreements (Revised September 2019)

• Non-Competing Continuations (Revised October 2024)

• Off-Campus F&A (Revised September 2013)

• PhD Tuition Incentive for Sponsored Programs SHaRRRPI_July 2025

• PI Eligibility

• Questionable Sponsors (Revised February 2015)

• Research Record Retention

• Subawards - Issuance and Monitoring

• Submitting Proposals Revised October 2022)

• Transfer of Animals