The Division of IT is committed to making your move as smooth as possible. Here are the steps you can take now to help make that happen:

• Delete data in Google, Storage01, and Box that is no longer being used.

• Self-migrate your personal business/Stevens data from Google or Box.

• Microsoft is the recommended cloud storage platform for all data and the only platform for sensitive data.

• Storage Limits: OneDrive (5TB) and Google Drive (10GB – for non-sensitive data only)

• Note that department data will be migrated at a later date.

• Register to attend Stevens specific Microsoft trainings or public Microsoft trainings.

• Learn more about how to utilize OneDrive as your home base to access documents stored in OneDrive, Teams and SharePoint. If you haven't already done so, log in to OneDrive to get started!

• Visit the IT Knowledge Base to learn more about Microsoft Teams, OneDrive and SharePoint.

Thursday, January 12, 2022
Subject: OneIT Faculty & Staff Newsletter - January 2023
To: All Faculty & Staff

Cloud Storage Service Consolidation Initiative

As mentioned over the last several months, Stevens is consolidating cloud storage platforms to improve productivity, collaboration, accessibility, and security for our community.  

Stevens will support Microsoft 365 as our primary cloud storage solution for sensitive and restricted data.  Microsoft OneDrive (5TB per user) is recommended for individual user data and SharePoint for departmental data. Microsoft should be utilized for all sensitive data, but Google (10 GB per user) will still be available for non-sensitive data. 

In the last 4 months, the OneIT team has worked with numerous departments to sync over 76 TB of data from Box and Google to Microsoft OneDrive and SharePoint. Additionally, a clean-up of 185TB of data from inactive users was completed on Google Drive. Microsoft has also hosted 20 training sessions on SharePoint, OneDrive and Teams for the Stevens community.  

For more department migration schedule and point of contacts, please visit stevens.edu/cloudstorage. For concerns regarding the project please contact Maryam Mirza, should you need technical support contact Client Support Services at [email protected]. 

Friday, December 16, 2022
Subject: Google Storage Quota – 60-Day Extension for Faculty and Staff Over Limit
To: Stevens Faculty & Staff Over Google Quota

The Division of Information Technology will be putting the Google storage quota limit of 10GB per user into effect for all faculty and staff members on Tuesday, December 20, 2022.  We have determined that you are storing over 10GB of data in Google Drive. IT will be moving many departments and schools to OneDrive and SharePoint in January, with that timeline and the end of semester activities underway, we will be providing you with a 60-day extension until February 20, 2023, so you can ensure all your data is moved over before the 10GB limit is applied on your Google Drive.  Click here to review the communication about the quota sent on December 15, 2022. For more information on the Cloud Storage Consolidation Initiative, visit the project website.  For concerns regarding the project please contact Maryam Mirza, should you need technical support contact Client Support Services at [email protected] or 201-380-6599. 

Thursday, December 15, 2022
Subject: Cloud Storage Service Reminder - Google Storage Quota
To: All Stevens Faculty and Staff

As mentioned over the last several months, Stevens is consolidating cloud storage platforms to improve productivity, collaboration, accessibility, and security for our community.   

Stevens currently has four storage platforms for users – Google Drive, Storage01, Box, and Microsoft 365. With Storage01 having been decommissioned, and Google changing their licensing structure to no longer provide free storage, Stevens will support Microsoft 365 as our primary cloud storage solution for sensitive and restricted data.   

Microsoft OneDrive (5TB per user) is recommended for individual user data and SharePoint for departmental data. Microsoft should be utilized for all sensitive data, but Google (10 GB per user) will still be available for non-sensitive data. Data from Box must be migrated to OneDrive/SharePoint. Please note that as with all Stevens computing resources, these storage platforms may not be used in violation of the Security Policy or Digital Copyright and DMCA requirements.   

On Tuesday, December 20, 2022, the Google storage quota (10 GB per user) will go into effect for all faculty and staff members. Our IT team is currently working with departments across campus to migrate their departmental data from Box and Google Drive to Microsoft (OneDrive and SharePoint). We are working with representatives from various departments on campus, if your department has not contacted IT regarding your migration please reach out to Maryam Mirza directly.    

For more information on the project timeline and departmental migration process, please visit stevens.edu/cloudstorage. IT will be updating the website regularly to ensure users have the most up-to-date information.  

If you have personal business data, not departmental data, that needs to be migrated from Google or Box we recommend you use the free mover.io tool to do so.  View the Knowledge Base articles for step-by-step instructions on how to migrate your Box and Google Drive data.   

For concerns regarding the project please contact Maryam Mirza, should you need technical support contact Client Support Services at [email protected] or 201-380-6599.  

Monday, December 5, 2022 / Thursday, December 8, 2022 / Friday, December 9, 2022
Subject: User Account and Data Retention Changes
To: Stevens Users Inactive for 180 Days

Stevens is updating its user account and data retention policy. Per the new policy, Stevens privileged user accounts and resources will only be limited to active students, affiliated faculty, staff and consultants. If you have graduated or have been inactive for over 180 days, your Stevens account will be disabled, and data will be deleted starting November 25th. A detailed schedule is listed below. 

- November 25th – Disable access to Google Drive and One Drive and remove user data

Please take immediate action and move any email or data before November 25th to a personal account. Review the Knowledge Base article on how to migrate data from Google Drive using the Mover.io tool.

Tuesday, November 29, 2022
Subject: OneIT Student Newsletter - November 2022
To: All Students

Google Drive Quota

As mentioned over the last several months, Stevens is consolidating cloud storage platforms to improve productivity, collaboration, accessibility, and security for our community.  

A quota limit of 10GB went into effect this Fall. We advise that you thoroughly review your data in Google and take immediate steps to bring storage consumption under 10GB; alternatively, you can migrate your data to OneDrive (5TB capacity). Please be aware that users with greater than 10GB of data on Google Drive will be unable to add to their Google Drive.

Please note that as with all Stevens computing resources, these storage platforms may not be used in violation of the Security Policy or Digital Copyright and DMCA requirements. 

Review the Knowledge Base article on how to migrate data from Google Drive to OneDrive using the Mover.io tool. 

If you have migrated your data from Google Drive we ask that you delete any remaining data on your Google Drive. 

For concerns regarding the project please contact Maryam Mirza, should you need technical support contact Client Support Services at [email protected]. 

Tuesday, November 29, 2022
Subject: OneIT Faculty & Staff Newsletter - November 2022
To: All Faculty & Staff

Cloud Storage Service Consolidation Initiative

As mentioned over the last several months, Stevens is consolidating cloud storage platforms to improve productivity, collaboration, accessibility, and security for our community.  

Stevens will support Microsoft 365 as our primary cloud storage solution for sensitive and restricted data.  Microsoft OneDrive (5TB per user) is recommended for individual user data and SharePoint for departmental data. Microsoft should be utilized for all sensitive data, but Google (10 GB per user) will still be available for non-sensitive data. Data from Box must be migrated to OneDrive/SharePoint. Please note that as with all Stevens computing resources, these storage platforms may not be used in violation of the Security Policy or Digital Copyright and DMCA requirements. 

In December the Google storage quota (10 GB per user) will be in effect for all faculty and staff members. Our IT team is currently working with departments across campus to migrate their departmental data from Box and Google Drive to Microsoft (OneDrive and SharePoint). We are working with representatives from various departments on campus, if your department has not contacted IT regarding your migration please reach out to Maryam Mirza directly.  

For more information on the project timeline and departmental migration process, please visit stevens.edu/cloudstorage. IT will be updating the website regularly to ensure users have the most up-to-date information. Additional Microsoft trainings will be offered in the coming months to help with the transition to SharePoint and OneDrive. 

If you have personal business data, not departmental data, that needs to be migrated from Google or Box we recommend you use the free mover.io tool to do so. View the Knowledge Base articles for step-by-step instructions on how to migrate your Box and Google Drive data. 

For concerns regarding the project please contact Maryam Mirza, should you need technical support contact Client Support Services at [email protected].

Tuesday, November 22, 2022
Subject: Cloud Storage Service Consolidation Initiative Reminder
To: All Faculty & Staff

As mentioned over the last several months, Stevens is consolidating cloud storage platforms to improve productivity, collaboration, accessibility, and security for our community.  

Stevens currently has four storage platforms for users – Google Drive, Storage01, Box, and Microsoft 365. With Storage01 having been decommissioned, and Google changing their licensing structure to no longer provide free storage, Stevens will support Microsoft 365 as our primary cloud storage solution for sensitive and restricted data.  

Microsoft OneDrive (5TB per user) is recommended for individual user data and SharePoint for departmental data. Microsoft should be utilized for all sensitive data, but Google (10 GB per user) will still be available for non-sensitive data. Data from Box must be migrated to OneDrive/SharePoint. Please note that as with all Stevens computing resources, these storage platforms may not be used in violation of the Security Policy or Digital Copyright and DMCA requirements. 

In December the Google storage quota (10 GB per user) will be in effect for all faculty and staff members. Our IT team is currently working with departments across campus to migrate their departmental data from Box and Google Drive to Microsoft (OneDrive and SharePoint). We are working with representatives from various departments on campus, if your department has not contacted IT regarding your migration please reach out to Maryam Mirza directly.  

For more information on the project timeline and departmental migration process, please visit stevens.edu/cloudstorage. IT will be updating the website regularly to ensure users have the most up-to-date information. 

If you have personal business data, not departmental data, that needs to be migrated from Google or Box we recommend you use the free mover.io tool to do so.  View the Knowledge Base articles for step-by-step instructions on how to migrate your Box and Google Drive data. 

For concerns regarding the project please contact Maryam Mirza, should you need technical support contact Client Support Services at [email protected] or 201-380-6599. 

Friday, November 11, 2022 / Friday, November 18, 2022
Subject: User Account and Data Retention Changes
To: Stevens Users Inactive for 180 Days

Stevens is updating its user account and data retention policy. Per the new policy, Stevens privileged user accounts and resources will only be limited to active students, affiliated faculty, staff and consultants. If you have graduated or have been inactive for over 180 days, your Stevens account will be disabled, and data will be deleted starting November 25th. A detailed schedule is listed below. 

- November 25th – Disable access to Google Drive and One Drive and remove user data

Please take immediate action and move any email or data before November 25th to a personal account. Review the Knowledge Base article on how to migrate data from Google Drive using the Mover.io tool.

Stevens and the Division of Information Technology will not be liable for any data loss on or after November 25th.  

If you have any questions or concerns, please contact Client Support Services at [email protected] or 201-380-6599. 

Monday, November 4, 2022 / Friday, November 11, 2022 / Friday, November 18, 2022
Subject: User Account and Data Retention Changes
To: Stevens Users Inactive for 180 Days

Stevens is in the process of updating its user account and data retention policy. Per the new policy under review, Stevens privileged user accounts and resources will only be limited to active students, affiliated faculty, staff, and consultants. If you have graduated or have been inactive for over 180 days, your Stevens account will be disabled, and data will be deleted starting November 25th. A detailed schedule is listed below. 

- November 25th – Disable access to Google Drive and One Drive and remove user data

Please take immediate action and move any email or data before November 25th to a personal account. Review the Knowledge Base article on how to migrate data from Google Drive using the Mover.io tool. 

Stevens and the Division of Information Technology will not be liable for any data loss on or after November 25th.  

If you have any questions or concerns, please contact Client Support Services at [email protected] or 201-380-6599. 

Monday, October 17, 2022
Subject: OneIT Student Newsletter - October 2022
To: All Students

As mentioned during the Spring and Summer 2022 semesters, Stevens is consolidating cloud storage platforms to improve productivity, collaboration, accessibility, and security for our community.

A quota limit of 10GB has gone into effect as of early August 2022.We advise that you thoroughly review your data in Google and take immediate steps to bring storage consumption under 10GB; alternatively, you can migrate your data to OneDrive (5TB capacity). Please be aware that users with greater than 10GB of data on Google Drive may risk losing access to Google or data loss after October 23, 2022. 

Please note that as with all Stevens computing resources, these storage platforms may not be used in violation of the Security Policy or Digital Copyright and DMCA requirements. 

Review the Knowledge Base article on how to migrate data from Google Drive to OneDrive using the Mover.io tool. 

If you have migrated your data from Google Drive we ask that you delete any remaining data on your Google Drive. 

For concerns regarding the project please contact Maryam Mirza, should you need technical support contact Client Support Services at [email protected] or 201-380-6599.

Monday, October 17, 2022
Subject: OneIT Faculty & Staff Newsletter - October 2022
To: All Faculty & Staff

Cloud Storage & Google Drive Quota

As mentioned during the Spring and Summer semesters, Stevens is consolidating cloud storage platforms to improve productivity, collaboration, accessibility, and security for our community.

Stevens currently has four storage platforms for users – Google Drive, Storage01, Box, and Microsoft 365. With Storage01 having been decommissioned, and Google changing their licensing structure to no longer provide free storage, Stevens will support Microsoft 365 as our primary cloud storage solution for sensitive and restricted data.

Microsoft OneDrive (5TB per user) is recommended for individual user data and SharePoint for departmental data. Microsoft should be utilized for all sensitive data, but Google (10 GB per user) will still be available for non-sensitive data. Data from Box must be migrated to OneDrive/SharePoint. Please note that as with all Stevens computing resources, these storage platforms may not be used in violation of the Security Policy or Digital Copyright and DMCA requirements.

During October the Google storage quota (10 GB per user) will go into effect for all faculty and staff members. Our IT team is currently working with departments across campus to migrate their departmental data from Box and Google Drive to Microsoft (OneDrive and SharePoint). If you have personal business data, not departmental data, that needs to be migrated from Google or Box we recommend you use the free mover.io tool to do so.  View the Knowledge Base articles for step-by-step instructions on how to migrate your Box and Google Drive data.

If you have migrated your data from Google Drive we ask that you delete any remaining data on your Google Drive.

For more details on this project and training information for this transition please visit stevens.edu/cloudstorage. IT will be updating the website regularly to ensure users have the most up-to-date information.

For concerns regarding the project please contact Maryam Mirza, should you need technical support contact Client Support Services at [email protected] or 201-380-6599.
 

Wednesday, October 12, 2022
Subject: Cloud Storage Service Consolidation Initiative Reminder
To: All Faculty & Staff

Dear Faculty and Staff, 

As mentioned during the Spring and Summer semesters, Stevens is consolidating cloud storage platforms to improve productivity, collaboration, accessibility, and security for our community.

Stevens currently has four storage platforms for users – Google Drive, Storage01, Box, and Microsoft 365. With Storage01 having been decommissioned, and Google changing their licensing structure to no longer provide free storage, Stevens will support Microsoft 365 as our primary cloud storage solution for sensitive and restricted data.

Microsoft OneDrive (5TB per user) is recommended for individual user data and SharePoint for departmental data. Microsoft should be utilized for all sensitive data, but Google (10 GB per user) will still be available for non-sensitive data. Data from Box must be migrated to OneDrive/SharePoint. Please note that as with all Stevens computing resources, these storage platforms may not be used in violation of the Security Policy or Digital Copyright and DMCA requirements.

During October the Google storage quota (10 GB per user) will go into effect for all faculty and staff members. Our IT team is currently working with departments across campus to migrate their departmental data from Box and Google Drive to Microsoft (OneDrive and SharePoint). If you have personal business data, not departmental data, that needs to be migrated from Google or Box we recommend you use the free mover.io tool to do so.  View the Knowledge Base articles for step-by-step instructions on how to migrate your Box and Google Drive data.

If you have migrated your data from Google Drive we ask that you delete any remaining data on your Google Drive.

For more details on this project and training information for this transition please visit stevens.edu/cloudstorage. IT will be updating the website regularly to ensure users have the most up-to-date information.

For concerns regarding the project please contact Maryam Mirza, should you need technical support contact Client Support Services at [email protected] or 201-380-6599. 

Wednesday, October 12, 2022
Subject: Google Data Quota
To: Active Students Over Google Data Quota

As mentioned during the Spring and Summer 2022 semesters, Stevens is consolidating cloud storage platforms to improve productivity, collaboration, accessibility, and security for our community.

A quota limit of 10GB has gone into effect as of early August 2022. Your account is currently over the quota limit. We advise that you thoroughly review your data in Google and take immediate steps to bring storage consumption under 10GB; alternatively, you can migrate your data to OneDrive (5TB capacity). Please be aware that users with greater than 10GB of data on Google Drive may risk losing access to Google or data loss after October 23, 2022. 

Please note that as with all Stevens computing resources, these storage platforms may not be used in violation of the Security Policy or Digital Copyright and DMCA requirements.

Review the Knowledge Base article on how to migrate data from Google Drive to OneDrive using the Mover.io tool.

If you have migrated your data from Google Drive we ask that you delete any remaining data on your Google Drive.

For concerns regarding the project please contact Maryam Mirza, should you need technical support contact Client Support Services at [email protected] or 201-380-6599.

August 29, 2022
Subject: OneIT Student Newsletter - August 2022
To: All Students

Cloud Storage Consolidation

As mentioned during the Spring and Summer semesters, Stevens is consolidating cloud storage platforms to improve productivity, collaboration, accessibility, and security for our community. 

We strongly recommend using OneDrive (5TB) for all sensitive data and Google Drive (10GB) for only non-sensitive data. A quota limit of 10GB has gone into effect. Students with data greater than 10GB on Google will need to do a thorough data review, and if needed migrate active data to your secure OneDrive (5TB) space.

Review the Knowledge Base article on how to migrate data from Google Drive to OneDrive using the Mover.io tool. Please open a IT support ticket if you experience any issues migrating your data.

Friday, July 21, 2022
Subject: Reminder: Google Data Quota begins July 27
To: All Students

As mentioned last Friday (July 15) and during the Spring 2022 semester Stevens is consolidating cloud storage platforms to improve productivity, collaboration, accessibility, and security for our community. 

We strongly recommend using OneDrive (5TB) for all sensitive data and Google Drive (10GB) for only non-sensitive data. A quota limit of 10GB will go into effect on July 27, 2022. Students with data greater than 10GB on Google will need to do a thorough data review, and if needed migrate active data to your secure OneDrive (5TB) space. Please be aware that IT reserves the right to delete data that is out of compliance (exceeds 10GB) after October 9, 2022. 

Please note that as with all Stevens computing resources, these storage platforms may not be used in violation of the Security Policy or Digital Copyright and DMCA requirements. 

Review our Knowledge Base article on how to migrate data from Google Drive to OneDrive using the Mover.io tool. 

For concerns regarding the project please contact Maryam Mirza, should you need technical support contact Client Support Services at [email protected] or 201-380-6599. 

Friday, July 15, 2022
Subject: Cloud Storage Service Consolidation Initiative
To: All Faculty & Staff

Dear Faculty and Staff,As mentioned during the Spring semester, Stevens is consolidating cloud storage platforms to improve productivity, collaboration, accessibility, and security for our community.Stevens currently has four storage platforms for users – Google Drive, Storage01, Box, and Microsoft 365. With Storage01 having been decommissioned, and Google changing their licensing structure to no longer provide free storage, Stevens will support Microsoft 365 as our primary cloud storage solution for sensitive and restricted data.Microsoft OneDrive (5TB per user) is recommended for individual user data and SharePoint for departmental data. Microsoft should be utilized for all sensitive data, but Google (10GB per user) will still be available for non-sensitive data. Data from Box must be migrated to OneDrive/SharePoint. Please note that as with all Stevens computing resources, these storage platforms may not be used in violation of the Security Policy or Digital Copyright and DMCA requirements. For more details on this project and training information for this transition please visit stevens.edu/unifiedcollaboration. IT will be updating the website regularly to ensure users have the most up-to-date information. For concerns regarding the project please contact Maryam Mirza, should you need technical support contact Client Support Services at [email protected]. 

Friday, July 15, 2022
Subject: Google Data Quota begins July 27
To: All Students

 As mentioned during the Spring 2022 semester Stevens is consolidating cloud storage platforms to improve productivity, collaboration, accessibility, and security for our community.We strongly recommend using OneDrive (5TB) for all sensitive data and Google Drive (10GB) for only non-sensitive data. A quota limit of 10GB will go into effect on July 27, 2022. Students with data greater than 10GB on Google will need to do a thorough data review, and if needed migrate active data to your secure OneDrive (5TB) space. Please be aware that IT reserves the right to delete data that is out of compliance (exceeds 10GB) after October 9, 2022. Please note that as with all Stevens computing resources, these storage platforms may not be used in violation of the Security Policy or Digital Copyright and DMCA requirements.  Review our Knowledge Base article on how to migrate data from Google Drive to OneDrive using the Mover.io tool. For concerns regarding the project please contact Maryam Mirza, should you need technical support contact Client Support Services at [email protected].   

Tuesday, April 12, 2022
Subject: Google Data
To: All Students

Stevens is consolidating cloud storage platforms to improve productivity, collaboration, accessibility, and security for our community. We strongly recommend using OneDrive (5TB) for all sensitive data and Google Drive (10GB) for all non-sensitive data. The Quota will go into effect on June 30, 2022, and each student will have a space of 10GB on Google Drive. Students with data greater than 10GB on Google, will need to do a thorough data review, and if needed migrate active data to your secure OneDrive (5TB) space.  Please note that as with all Stevens computing resources, these storage platforms may not be used in violation of the Security Policy or Digital Copyright and DMCA requirements. In the next few weeks, we will be providing more information on the data limit policy and the clean-up process. To learn more about the consolidation efforts, please visit the Unified Collaboration project website. For concerns regarding the project please contact Maryam Mirza, should you need technical support contact Client Support Services at [email protected].   

Friday, April 8, 2022
Subject: Cloud Storage Service Consolidation Initiative Announcement
To: All Faculty & Staff

Dear Faculty and Staff, Stevens is consolidating cloud storage platforms to improve productivity, collaboration, accessibility, and security for our community. Stevens currently has four storage platforms for users – Google Drive, Storage01, Box, and Microsoft 365. With Storage01 past end of service life being decommissioned, and Google changing their licensing structure to no longer provide free storage, Stevens will support Microsoft 365 as our primary cloud storage solution for sensitive and restricted data. Microsoft OneDrive (5 TB per user) is recommended for individual user data and SharePoint is recommended for departmental data. While it is a requirement to use Microsoft cloud storage for all sensitive data, Google (10 GB per user) will still be available for non-sensitive data. Data from Box should be migrated to OneDrive/SharePoint. Please note that as with all Stevens computing resources, these storage platforms may not be used in violation of the Security Policy or Digital Copyright and DMCA requirements. High Level Project Timeline For more details on this project and training information for this transition please visit stevens.edu/unifiedcollaboration. IT will be updating the website regularly to ensure users have the most up-to-date information. For concerns regarding the project please contact Maryam Mirza, should you need technical support contact Client Support Services at [email protected]. 

As we move towards a more unified collaboration setting at Stevens users will be able to utilize both Microsoft and Google product with different storage limitations.

Applications

Microsoft Office 365 allows you to create, collaborate, and innovate through a host of email, calendaring, and premier applications that can be accessed from anywhere, at any time, on any device.

Through Microsoft 365, you can seamlessly schedule meetings, create and share documents, and collaborate in one secure and consistent platform. With more than fifteen applications—including the Microsoft Office Suite products you’re familiar with—you have more ways to collaborate and be productive.

How do I detemine the best M365 tool to use?

Watch Microsoft's training videos to learn more about how to utilize OneDrive and Microsoft Teams to their full potential.