Workday @ Stevens

Overview

Workday is Stevens' cloud-based system of record for student-, human resources-, payroll-, and finance-related activities. The various modules of the Workday ecosystem enable Stevens to provide students, faculty and staff with a unified and modern experience.

Workday Training Resources

Take full advantage of the Workday user guides, information, videos and more!

Workday Governance

At Stevens, Workday activities and initiatives are supported by faculty, staff, and administrators from across campus. The governance model includes an Executive Sponsor Group, Steering Committee, and Operations Committee. You can learn more about the responsibilities of these groups, and their respective members, below.

Overview of Workday Governance @ Stevens

Workday Governance Workflow

Workday Governance Members

Name	Committee	Role	Department/Division	Title
Michael Parente	Executive	Chair	Information Technology	Vice President for IT and CIO
Jianmin Qu	Executive	Member	Academic Affairs	Provost & VP for Academic Affairs
Cindy Chin	Executive	Member	Enrollment Management	VP for Enrollment Management
Sheraine Gilliam	Executive	Member	Human Resources	VP for Human Resources & CHRO
Joe Cassidy	Steering	Member	Finance	VP for Finance & CFO
David Zeng	Steering	Member	Office of Academic Innovation and Faculty Affairs	Vice Provost for Academic Innovation and Faculty Affairs
Constantin Chassapis	Steering	Member	Office of Graduate Education	Senior Vice Provost for Graduate Education
Sin Ouckama	Steering	Member	Academic Affairs	Associate Provost
Ken Nilsen	Steering & Operations	Member	Student Affairs	Dean of Students
Stephen Flanagan	Operations & Steering	Chair	Information Technology	Senior Director, Enterprise Systems and IT Business Strategy
Marcin Ceglinski	Operations	Member	Finance	Director of Financial Systems
Aaron Garfinkel	Operations	Member	Enrollment Management	Senior Director for Student Enrollment Services and Financial Aid
Jennifer Marrero	Operations	Member	Financial Aid	Director of Financial Aid for Compliance and Operations
Ellen Farris	Operations	Member	Office of Graduate Education	Assistant Director of Operations and Planning
Amanda Mendez	Operations	Member	Graduate Admissions	Associate Director
Jose Abad	Operations	Member	Human Resources	Associate Director of HR Information Systems Services
Megan Kelley	Operations	Member	Information Technology	Associate Director for Data & Analytics
Chen Cheung	Operations	Member	Information Technology	Data Integration Engineer
Morgan Kellogg Cua	Operations	Member	Information Technology	Manager of IT Communications and Training
Bryan Lugo	Operations	Co-Chair	Information Technology	Associate Director, Workday Solutions
Rachel Herman	Operations	Member	Information Technology	Senior Workday Solutions Analyst
Kaitlin Osborne	Operations	Member	Information Technology	Associate Director, IT Business Strategy and Planning
Haoran Du	Operations	Member	Information Technology	Business Intelligence Engineer
Minghui Wang	Operations	Member	Institutional Research	Executive Director for Institutional Research and Effectiveness
Yangzi Mao	Operations	Member	Institutional Research	Assistant Director, Institutional Research and Effectiveness
Lydia Sung	Operations	Member	International Student & Scholar Services	International Student & Scholar Advisor
Eileen Hawkins	Operations	Member	International Student & Scholar Services	International Student & Scholar Advisor
Ilham Abdelaziz	Operations	Member	Office of Graduate Education	Associate Director of Graduate Academics & Student Success
Dariel Bobadilla	Operations	Member	Office of Graduate Education	Associate Director of Systems, Analytics & Data
Mariana Diaz	Operations	Member	Office of Student Accounts	Director of Student Accounts
Eve Riskin	Steering	Member	Office of Undergraduate Education	Dean of Undergraduate Education
Candice Pellegrino	Operations	Member	Registrar's Office	Senior Associate Registrar, Compliance and Operations
Jamie Kriger	Operations	Member	Registrar's Office	Senior Associate Registrar, Data, Reporting, and Strategic Initiatives
Vincent Roach	Steering	Member	Registrar's Office	University Registrar
Amy Katzenback	Operations	Member	School of Business	Assistant Director of the Center for Student Success
Josa Balisi	Operations	Member	School of Business	Manager of Academic Operations
Robert Gonzales Jr.	Operations	Member	School of Engineering and Science	Assistant Dean for Operations and Administration
Megan Whittemore	Operations	Member	School of Computing	Senior Operations Manager
Andy Stein	Operations	Member	School of Humanities, Arts and Social Sciences	Assistant Dean for Operations
Kamal Tamna	Operations	Member	Undergraduate Academics	Assistant Dean of Undergraduate Academics and Director for the Academic Support Center
Laura Grieme-Meinecke	Operations	Member	Enrollment Management	Director of Enrollment Management Systems, CRM, & Integrations
A. Chea Smith	Operations	Member	Office of Sponsored Programs	Director of Sponsored Accounting and Cost Analysis
Andy Gonzalez	Operations	Member	Student Affairs Operations	Student Affairs Financial Analyst
Anthony Galante	Operations	Member	School of Business	Director of Finance
Brian Seabold	Operations	Member	Office of Financial Services	Director of Procurement
Christie DiGenova	Operations	Member	Provost Office of Administration and Finance	Financial Analyst
Eneida Wharton	Operations	Member	Office of Controller - Accounting and Reporting	Assistant Controller
Haley Gehris	Operations	Member	SERC	Senior Finance Manager (SERC)
Irina Denisov	Operations	Member	Office of Planning, Budgeting & Analysis	Director of Financial Planning, Budgeting & Analysis
Ivy McGee	Operations	Member	Office of Controller - Accounting and Reporting	Manager of Financial Accounting and Disbursements
Jamie Houghtaling	Operations & Steering	Member	Office of Financial Services	Executive Director of Finance and Controller
Jessica Jimenez	Operations	Member	Provost Office of Administration and Finance	Director of Finance and Planning
Jorge Carbonell	Operations	Member	Office of Finance & Administration for Facilities	Financial Analyst
Juliet Lee	Operations	Member	Office of Undergraduate Academics	Assistant Director, Curriculum Management
Kristy Gajowiak	Operations	Member	SERC	Director - SERC Financial Operations
Lisette Hernandez	Operations	Member	School of Engineering and Science - Mechanical Engineering	Project Coordinator
Louise Cadorette	Operations	Member	Office of Procurement - Purchasing	Assistant Director of Purchasing
Margaret Guzetta	Operations	Member	Division of Campus Operations and Facilities	Senior Director of Finance
Marsha Melnyk	Operations	Member	Enrollment Management	Director of Strategic Initiatives and Planning
Matthew Rudolph	Operations	Member	Office of Financial Systems	Assistant Director of Financial Systems
Meagan Henning	Operations	Member	Office of the President	Associate Director of Operations and Planning
Michael Howell	Operations	Member	Office of Research, Integrity, Compliance, Education and Systems	Associate Director of Electronic Research
Natasha Oramas	Operations	Member	School of Engineering and Science	Senior Financial Analyst
Nina DeMarco	Operations	Member	Enrollment Management	Senior Director for Enrollment Management Operations and Plannning
Robert Silvis	Operations	Member	Information Technology	Financial Analyst
Robert Towner	Operations	Member	College of Professional Education	Chief Business Officer
Steven Czachor	Operations	Member	Human Resources	Assistant Director, Total Rewards and Business Analytics
Grace Buck	Operations	Member	College of Professional Education	Online Programs Manager
Jamie Drucker	Operations	Member	College of Professional Education	Senior Professional - Admissions and Enrollment III
Naveen Mathews Renji	Operations	Member	College of Professional Education	AI & Business Intelligence Engineering Manager
Joy Bradway	Operations	Member	Information Technology	Workday Solutions Analyst
Janine Keith Alon	Operations	Member	Information Technology	Workday Solutions Analyst
Yiser Walli	Operations	Member	Office of Financial Systems	Financial System Analyst

Workday Modules & Implementation Timeline

Workday Security Roles

The below information lists some of the functional areas within Workday and the security groups that are available within them. The order of access, from greatest to least, per security group prefix (eg. Student Records, Academic Foundation) is: Administrator; Manager; Coordinator; Analyst.

Registrar

Determines access for all Student, Course, and Academics related data in Workday

Course Section Administrator
Academic Advising Administrator
Curriculum Administrator
Student Registrar PI (by AU)
Student Registrar PI View Only (by AU)
Student Records Administrator
Student Records Manager
Student Records Coordinator

Student Financials

Determines access for all Student and Student Financials related data in Workday

Student Financials Service Coordinator
Student Financials PI (by AU)
Student Financials Finance Administrator
Student Financials Manager
Student Financials Finance Coordinator
Student Financials Administrator
Student Financials Analyst

Financial Aid

Determines access for all Student and Financial Aid related data in Workday

Student Financial Aid Administrator
Student Financial Aid Administrator (View Only)
Student Financial Aid Manager (By AU)
Student Financial Aid Coordinator
Student Financial Aid PI (by AU)

Academics (OUA and GA&SS)

Determines access for all Student and Academics related data in Workday

Academic Foundation Analyst (by AU)
Academic Foundation Manager (by AU)
Academic Advising Administrator Academic Advising Manager (by AU)
Student Academics PI (by AU)
Student Undergraduate Academics Coordinator
Student Undergraduate Academics Administrator
Student Graduate Academics Coordinator
Student Graduate Academics Administrator

Student Affairs

Determines access for basic student related data in Workday

Student Affairs Coordinator
Student Affairs Manager

Athletics

Determines access for basic student & athletics related data in Workday

Student Athletics Manager

Stevens Account Deactivation & Data Retention Period

Stevens' account deactivation and data retention policies are designed to strike a balance between compliance requirements and data minimization principles. We retain data only for the necessary period mandated by regulations or business needs, ensuring a secure and streamlined information lifecycle.

Category	Account deactivation	Data Retention Period
Graduated Students	90 days from graduation	5 years after deactivation
Inactive Graduate Students	180 days after last enrollment	5 years after deactivation
Inactive Undergraduate Students	1 year after last enrollment	5 years after deactivation
Faculty and Staff	Immediately	5 years after deactivation
Emeritus Faculty	Immediately after death	5 years after deactivation
Sponsored Affiliates	Expiration date of the account or the date affiliate ends their relationship with the University, whichever comes first	5 years after deactivation
Extended Visitors	Expiration date is the last authorized date of visit	No retention
Pre-College Students	Expiration date is 30 days after program completion	2 years after deactivation

Workday Maintenance

Workday performs scheduled maintenance on a regular basis, during which, the system is unavailable to users. The tables below list the planned maintenance windows for weekly service updates, monthly maintenance, quarterly maintenance, and feature releases during the current calendar and next calendar year.

2026 Extended Maintenance

Maintenance Type	Dates	Tenant Downtime
Weekly Service Update	All weeks NOT listed below	Maximum 3 hours: Saturday 2 AM to 5 AM Eastern time
Monthly Planned Maintenance (Includes Weekly Service Update)	January 9-10 March 6-7 April 17-18 June 12-13 August 7-8 November 20-21 December 11-12	Maximum 7 hours: Saturday 2 AM to 9 AM Eastern Time
Quarterly Planned Maintenance (Includes Weekly Service Update)	February 20-21 May 15-16 July 17-18 October 16-17	Maximum 11 hours: Saturday 2 AM to 1 PM Eastern time
Feature Release	R1: March 13-14 R2: September 18-19	Maximum 3 hours: Saturday 2 AM to 5 AM Eastern time

* Information is for Production tenant only. For extended maintenance information on other tenants, visit Workday Community.

2027 Extended Maintenance - Monthly Quarterly, and Feature Releases

Maintenance Type	Dates	Tenant Downtime
Weekly Service Update (Standard Maintenance)	All weeks NOT listed below	Non-Production tenants- maximum 12 hours: Friday 6 PM to Saturday 6 AM Pacific time.* Production tenants - maximum 3 hours: Friday 11 PM to Saturday 2 AM Pacific time.
Monthly Planned Maintenance (Includes Weekly Service Update)	January 8-9 March 5-6 April 16-17 June 11-12 August 13-14 September 17-18 November 19-20 December 10-11	Production tenants - maximum 7 hours: Friday 11 PM to Saturday 6 AM Pacific Time. Sandbox, Sandbox Preview, and Implementation tenants - maximum 12 hours: Friday 6 PM to Saturday 6 AM Pacific time.*
Quarterly Planned Maintenance - Production tenants (Includes Weekly Service Update)	February 19-20 May 14-15 July 16-17 October 15-16	Production tenants - maximum 11 hours: Friday 11 PM to Saturday 10 AM Pacific time.
Quarterly Planned Maintenance - Sandbox, Sandbox Preview, and Implementation tenants (Includes Weekly Service Update)	February 12-13 April 30 - May 1 July 9-10 October 1-2	Sandbox, Sandbox Preview, and Implementation tenants - maximum 16 hours: Friday 6 PM to Saturday 10 AM Pacific time.*
Feature Release	March 12-13 September 10-11	Production tenants will be unavailable for a maximum of 3 hours: Friday 11 PM to Saturday 2 AM Pacific time. Sandbox, Sandbox Preview, and Implementation tenants will be unavailable for a maximum of 12 hours: Friday 6 PM to Saturday 6 AM Pacific time.*

Workday Support

Need additional support? Submit a support ticket

Need IT Support?

Get support through our self help resources, contacting IT support or visiting TRAC.

Learn more about IT Support