OneIT Services / Workday @ Stevens

Workday @ Stevens

Overview

Workday is Stevens' cloud-based system of record for student-, human resources- and payroll-related activities. The various modules of the Workday ecosystem enable Stevens to provide students, faculty and staff with a unified and modern experience.

Workday Training Resources

Workday Governance

At Stevens, Workday activities and initiatives are supported by faculty, staff, and administrators from across campus. The governance model includes an Executive Sponsor Group, Steering Committee, and Operations Committee. You can learn more about the responsibilities of these groups, and their respective members, below.

Overview of Workday Governance @ Stevens
IT Workday Governance Overview Image

Workday Governance Workflow
Workday Governance Workflow

Workday Governance Members

Name

Committee

Role

Department/Division

Title

Michael Parente

Executive & Steering

Chair

Information Technology

Interim Vice President for IT and CIO

Jianmin Qu

Executive

Member

Academic Affairs

Provost & VP for Academic Affairs

Cindy Chin

Executive

Member

Enrollment Management

VP for Enrollment Management

Lou Mayer

Executive

Member

Finance

VP for Finance & CFO

Sheraine Gilliam

Executive

Member

Human Resources

VP for Human Resources & CHRO

Vicky Ocasio

Steering

Member

Enrollment Management

Assistant VP for Financial Aid

Joe Cassidy

Steering

Member

Finance

Associate VP for Finance

Mike Esposito

Steering

Member

Human Resources

Assistant VP, Human Resources and Strategic Initiatives

David Zeng

Steering

Member

Office of Academic Innovation and Faculty Affairs

Vice Provost for Academic Innovation and Faculty Affairs

Constantin Chassapis

Steering

Member

Office of Graduate Education

Senior Vice Provost for Graduate Education

Sin Ouckama

Steering

Member

Academic Affairs

Associate Provost

Ken Nilsen

Steering & Operations

Member

Student Affairs

Dean of Students

Stephen Flanagan

Operations

Chair

Information Technology

Associate Director for Workday Solutions

Melissa McCoy

Operations

Member

Academic Communications

Assistant Director, Training and Communications Management

Marcin Ceglinski

Operations

Member

Finance

Director of Financial Systems

John Bisozio

Operations

Member

Finance

Payroll Manager

Aaron Garfinkel

Operations

Member

Financial Aid

Director of Financial Aid Compliance and Operations

Jennifer Marrero

Operations

Member

Financial Aid

Associate Director of Compliance and Operations

Ellen Farris

Operations

Member

Office of Graduate Education

Assistant Director of Operations and Planning

Amanda Mendez

Operations

Member

Graduate Admissions

Associate Director

Luis Cueva

Operations

Member

Graduate Admissions

Manager - Systems and Enrollment Analytics

Jose Abad

Operations

Member

Human Resources

Associate Director of HR Information Systems Services

Megan Kelley

Operations

Member

Information Technology

Associate Director for Data & Analytics

Chen Cheung

Operations

Member

Information Technology

Data Integration Engineer

Morgan Kellogg Cua

Operations

Member

Information Technology

Manager of IT Communications and Training

Michael Krueger

Operations

Member

Information Technology

Workday Solutions Analyst

Bryan Lugo

Operations

Member

Information Technology

Senior Workday Solutions Analyst

Rachel Herman

Operations

Member

Information Technology

Workday Solutions Analyst

Kaitlin Osborne

Operations

Member

Information Technology

Workday Solutions Analyst

Haoran Du

Operations

Member

Information Technology

Business Intelligence Engineer

Minghui Wang

Operations

Member

Institutional Research

Executive Director for Institutional Research and Effectiveness

Yangzi Mao

Operations

Member

Institutional Research

Assistant Director, Institutional Research and Effectiveness

Lydia Sung

Operations

Member

International Student & Scholar Services

International Student & Scholar Advisor

Eileen Hawkins

Operations

Member

International Student & Scholar Services

International Student & Scholar Advisor

Ilham Abdelaziz

Operations

Member

Office of Graduate Education

Coordinator

Kimberly Barletta

Operations

Member

Office of Graduate Education

Director of Operations

Dariel Bobadilla

Operations

Member

Office of Graduate Education

Associate Director of Systems, Analytics & Data

Mariana Diaz

Operations

Member

Office of Student Accounts

Director of Student Accounts

Eve Riskin

Operations

Member

Office of Undergraduate Education

Dean of Undergraduate Education

Candice Pellegrino

Operations

Member

Registrar's Office

Associate Registrar

Jamie Kriger

Operations

Member

Registrar's Office

Associate Registrar - Strategic Initiatives

Vincent Roach

Operations

Member

Registrar's Office

University Registrar

Amy Katzenback

Operations

Member

School of Business

Assistant Director of the Center for Student Success

Josa Balisi

Operations

Member

School of Business

Manager of Academic Operations

Robert Gonzales Jr.

Operations

Member

School of Engineering and Science

Assistant Dean for Operations and Administration

Sandra Clavijo

Operations

Member

School of Engineering and Science

Director of Undergraduate Studies

Jessica Rosa

Operations

Member

School of Engineering and Science

Director of Graduate Studies

Vilan Kvyat

Operations

Member

School of Engineering and Science

Academic Operations Specialist, Computer Science

Andy Stein

Operations

Member

School of Humanities, Arts and Social Sciences

Assistant Dean for Operations

Jenelee Adames

Operations

Member

Undergraduate Academics

Assistant Director for Analysis, Systems, Data, and Reporting

Kamal Tamna

Operations

Member

Undergraduate Academics

Assistant Dean of Undergraduate Academics and Director for the Academic Support Center

William Deitte

Operations

Member

Undergraduate Admissions

Director of Admissions Operations and Data Analysis

Laura Grieme-Meinecke

Operations

Member

Undergraduate Admissions

Information System Coordinator

Workday Modules & Implementation Timeline

Workday Modules & Implementation Timeline

Workday Financials

Stevens is expanding our Workday ecosystem to include Workday Financials on July 1, 2025. This addition will streamline financial processes and improve efficiency by connecting financial transactions directly to the same environment where Human Capital Management (HCM) and Student transactions occur. 

Learn more about Workday Financials →

Workday Security Roles

The below information lists some of the functional areas within Workday and the security groups that are available within them. The order of access, from greatest to least, per security group prefix (eg. Student Records, Academic Foundation) is: Administrator; Manager; Coordinator; Analyst. 

Registrar
Determines access for all Student, Course, and Academics related data in Workday

Course Section Administrator
Academic Advising Administrator
Curriculum Administrator
Student Registrar PI (by AU)
Student Registrar PI View Only (by AU)
Student Records Administrator
Student Records Manager
Student Records Coordinator

Student Financials
Determines access for all Student and Student Financials related data in Workday

Student Financials Service Coordinator
Student Financials PI (by AU)
Student Financials Finance Administrator
Student Financials Manager
Student Financials Finance Coordinator
Student Financials Administrator
Student Financials Analyst

Financial Aid
Determines access for all Student and Financial Aid related data in Workday

Student Financial Aid Administrator
Student Financial Aid Administrator (View Only)
Student Financial Aid Manager (By AU)
Student Financial Aid Coordinator
Student Financial Aid PI (by AU)

Academics (OUA and GA&SS)
Determines access for all Student and Academics related data in Workday

Academic Foundation Analyst (by AU)
Academic Foundation Manager (by AU)
Academic Advising Administrator Academic Advising Manager (by AU)
Student Academics PI (by AU)
Student Undergraduate Academics Coordinator
Student Undergraduate Academics Administrator
Student Graduate Academics Coordinator
Student Graduate Academics Administrator

Student Affairs
Determines access for basic student related data in Workday

Student Affairs Coordinator
Student Affairs Manager

Athletics
Determines access for basic student & athletics related data in Workday

Student Athletics Manager 

Stevens Account Deactivation & Data Retention Period

Stevens' account deactivation and data retention policies are designed to strike a balance between compliance requirements and data minimization principles. We retain data only for the necessary period mandated by regulations or business needs, ensuring a secure and streamlined information lifecycle.

Category

Account deactivation

Data Retention Period

Graduated Students

90 days from graduation 

5 years after deactivation

Inactive Graduate Students

180 days after last enrollment

5 years after deactivation

Inactive  Undergraduate Students

1 year after last enrollment

5 years after deactivation

Faculty and Staff

Immediately  

5 years after deactivation

Emeritus Faculty

Immediately after death

5 years after deactivation

Sponsored Affiliates

Expiration date of the account or the date affiliate ends their relationship with the University, whichever comes first

5 years after deactivation

Extended Visitors

Expiration date is the last authorized date of visit

No retention

Pre-College Students

Expiration date is 30 days after program completion

2 years after deactivation 

Workday Maintenance

Workday performs scheduled maintenance on a regular basis, during which, the system is unavailable to users. The tables below list the planned maintenance windows for weekly service updates, monthly maintenance, quarterly maintenance, and feature releases during the current calendar and next calendar year.

Workday 2025 Extended Maintenance

Maintenance Type

Dates

Tenant Downtime

Weekly Service Update

All weeks NOT listed below

Maximum 3 hours: Saturday 2 AM to 5 AM Eastern time

Monthly Planned Maintenance

(Includes Weekly Service Update)

January 11

March 1

April 19

June 14

August 9

November 22

December 13

Maximum 7 hours: Saturday 2 AM to 9 AM Eastern Time

Quarterly Planned Maintenance

(Includes Weekly Service Update)

February 15

May 17

July 19

October 18

Maximum 11 hours: Saturday 2 AM to 1 PM Eastern time

Feature Release

March 15

September 20

Maximum 3 hours: Saturday 2 AM to 5 AM Eastern time

* Information is for Production tenant only and does not include Adaptive Planning. For extended maintenance information on other tenants, visit Workday Community.

Workday 2026 Extended Maintenance

Maintenance Type

Dates

Tenant Downtime

Weekly Service Update

All weeks NOT listed below

Maximum 3 hours: Saturday 2 AM to 5 AM Eastern time

Monthly Planned Maintenance 

(Includes Weekly Service Update) 

January 9-10

March 6-7

April 17-18

June 12-13

August 7-8

November 20-21

December 11-12

Maximum 7 hours: Saturday 2 AM to 9 AM Eastern Time

Quarterly Planned Maintenance

(Includes Weekly Service Update)

February 20-21 

May 15-16 

July 17-18 

October 16-17 

Maximum 11 hours: Saturday 2 AM to 1 PM Eastern time

Feature Release

March 13-14

September 18-19

Maximum 3 hours: Saturday 2 AM to 5 AM Eastern time

* Information is for Production tenant only and does not include Adaptive Planning. For extended maintenance information on other tenants, visit Workday Community.

Workday Support

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