Workday Adaptive Planning

Stevens is implementing Workday Adaptive Planning into our Workday ecosystem to create a more streamlined financial planning experience. The addition of Adaptive will allow Stevens to prepare for the future implementation of Workday Finance.  

Project Goals & Principles 

  • A more streamlined financial planning experience  

  • A foundational platform that will help Stevens move forward in revolutionizing its financial tools and systems  

  • Building a roadmap for the future to collaborate on a best-in-class budgeting and forecasting process at Stevens 

  • A Business Planning Solution will empower the budget team as well as department budget analysts to collaboratively plan and model, easily access real-time analytics, and streamline complex reporting.  

  • Get access to easy, powerful, and fast financial planning features that will empower Steven's finance and operations teams to better manage the budget process

Project Timeline

Workday Adaptive Timeline

Project FAQs

Who will have access to Workday Adaptive?

  • The University’s central Budget Team

  • Budget Coordinators for schools and administrative divisions

What Planning Tools will I have access to?

  • Revenue Planning (Direct Entry)  

  • Personnel Planning, including individual, pool, and vacancy planning  

  • Non-Personnel Expense Planning (Direct Entry)  

  • Reporting & Dashboard Utilization  

  • Budget & Forecast Models  

  • Variance Comparisons & Scenario Modeling 

What data will I have access to?

  • Workday HCM Data  

  • Kuali Financials Data 

Adaptive Quick Tips

  • Expand browser window to full screen on the largest monitor available.

  • Set zoom level to 75%.

  • Disable pop-up blockers.

  • Go to Display Options and suppress rows that contain only zeroes.

  • Ensure you are always working in the FY24 Budget version.

Key Adaptive Terms

  • Accounts: used to categorize and hold data. There are many types of accounts including GL, Custom, Assumption, Metric, Cube and Modeled accounts  

  • GL Accounts at Stevens are represented by the Object Code structure  

  • Dimensions: used to categorize, tag, and view data in different groupings (KFS Account, Responsibility Center, Employee, Position, etc.)  

  • Attributes: used to categorize groups of data and can be used to tag accounts, dimensions, and levels to create alternate hierarchies (Budget Reporting Name)  

  • Versions: represents a specific financial scenario (Actuals, Budget, What-If planning); data will differ between versions but model structure within each version is the same  

  • Levels: represent the organizational structure of the institution (department structure)  

  • Sheets: can be standard, modeled, or cube. Sheets house the logic for estimating each piece of the overall financial model

What else is being considered for future enhancements?

  • Long Range Planning  

  • Detailed Capital & Project Planning  

  • Balance Sheet & Cash Flow Planning  

  • Endowment Planning & Management  

  • Driver-Based Revenue & Tuition  

  • Integration with Kuali Financials 

Stevens Project Team

Leadership

  • Lou Mayer, VP for Finance/CFO  

  • Tej Patel, VP for IT/CIO 

Core Team

Name

Title

Theresa Pascoe

AVP for Financial Planning, Budgeting and Analysis and co-project manager 

Steve Flanagan

Associate Director for Workday Solutions and co-project manager

Mike Parente

AVP for Information Technology

Maryam Mirza

Senior Director, IT Client Experiences and Strategic Initiatives 

Morgan Kellogg Cua

Manager of IT Communications and Training

Marcin Ceglinski

Director of Financial Systems  

Jay Kasi

Manager of Financial Planning, Budgeting and Analysis  

Kristie O’Neill

Executive Director, Enrollment Mgmt. & Student Affairs Fin Planning, Budgeting and Analysis  

Irina Denisov

Senior Analyst, Financial Planning, Budgeting and Analysis

Robert Silvis

Senior Analyst, Financial Planning, Budgeting and Analysis 

Department Budget Analysts

Department

Budget Coordinator

Provost

Nina DeMarco

Christina Dzwonczyk

College of Arts & Letters

Andy Stein

Rosemary Damato

School of Business

Anthony Galante

Soraina Baez

School of Engineering & Science

Andrew Silvis

Andy Gonzalez

School of Systems & Enterprises

Leslie Jenkins

Tanisha Green

School of Systems & Enterprises - SERC

Bamini Ketheesan

Development & Alumni Engagement

Zef Ferreira

Enrollment Management

Kristie O'Neill

Facilities

Peggy Guzzetta

Jorge Carbonell

Finance

Irene Denisov

General Counsel

Robert Silvis

Human Resources

Steve Czachor

Information Technology

Sean O'Sullivan Darcy

Student Affairs

Kristie O'Neill

University Relations & Office of the President

Mercedes McKay

Meagen Henning

Training

View the Workday Adaptive Planning training videos on Panopto

Register for the live Workday Adaptive training session (coming soon)

Support

Virtual Office Hours

Get support directly from the Budget Team
Click here to join the virtual office hours →

Tuesday, February 28, 2023 at 4pm via Teams
Wednesday, March 1, 2023 at 4pm via Teams
Thursday, March 2, 2023 at 4pm via Teams
Tuesday, March 7, 2023 at 4pm via Teams
Wednesday, March 8, 2023 at 4pm via Teams
Thursday, March 9, 2023 at 4pm via Teams

Contact the Budget Team

Email [email protected]

Send a message through the Workday Adaptive Teams channel

Submit a Ticket (coming soon!)

Need IT Support?

Get support through our self help resources, contacting IT support or visiting TRAC.