Graduate Conference Funding
About Graduate Conference Funding
Conference funding for the Fall 2022 semester will begin on October 1, 2022.
Graduate Conference Funding (GCF) is financed by Graduate Student Life with the goal of enabling graduate students to present their research at key conferences and exhibitions in their fields and/or to attend conferences to learn more about their field of study.
Applicants are encouraged to seek funds from all other sources, including the conference where they will be attending or presenting, their advisor, their department, and/or their college. GCF should be considered a partial and supplementary source of support as awards range up to $500 per student.
Professional associations that host conferences often offer reduced registration rates for student members. Students are encouraged to join professional associations, at their own expense, for their professional development and to help defray the cost of conference participation. Graduate Conference Funding will only reimburse for conference attendance up to the cost of student member registration rate.
Ph.D. students may apply for Graduate Conference Funding twice during their academic career at Stevens. Master's students may apply for Graduate Conference Funding once during their academic career at Stevens. Students can only apply for Graduate Conference Funding once per academic year. **Please note that summer conferences are not supported by this funding.
Please be advised that Graduate Conference Funding is provided via reimbursement and a check is mailed to a local U.S. address.
Questions? Please email Graduate Student Life at [email protected]
Graduate Conference Funding
You must be a full-time matriculated graduate student and have paid the graduate student activity fee,
your Stevens account must be up-to-date with no outstanding balances,
you must have completed one full semester at Stevens with grades posted,
you must be in good academic standing with a minimum 3.0 cumulative GPA, and
you must be currently enrolled on the date of conference.
Please note that Winter and Summer conferences do not qualify for Graduate Conference Funding.
Complete the Graduate Conference Funding Application above, ensuring that all requested information is included.
Once the application is received, you will receive an email with information regarding the next steps from a member of the Graduate Student Life team.
If you are unable to upload any of the required documents through the online application form, please e-mail them as attachments to [email protected]
Please Note: Difficulties in uploading documents do not waive the application deadline.
Applications are reviewed on a bi-weekly basis. In addition to submitting this application online, students must submit all components of the application to Graduate Student Life before their application will be considered complete and ready for review. Applications for conference funding should be received, in their entirety, no less than 30 days prior to the conference start date. No applications will be accepted less than 30 days prior to a conference start date.
Applications will be reviewed and funds will be awarded based on (1) timeliness of submission, (2) completeness of the application, (3) whether or not a student is presenting at the conference, and (4) the location of the conference. Funds are only granted pro-actively and will not be granted if students apply for funding after the conference has occurred.
Students who are awarded Graduate Conference Funding will receive further instructions regarding the distribution of funds. Funds will be disbursed to students via a check after the conclusion of the conference and once all original, itemized receipts are submitted.
All receipts and supporting documentation for reimbursement must be submitted within 14 days of the conference's end date. If receipts are not submitted within this time frame we reserve the right to rescind all funding.
Students will receive their reimbursement check 3-4 weeks after they have submitted all documentation for reimbursement. Only approved expenses will be reimbursed (See: Terms and Conditions).