Academic Advising and the Office of the Registrar – Separate Resources that Work in Partnership with You
As you plan your time at Stevens, make sure you understand how to make the most of the distinct resources the university provides all of its students.
Your academic advisor:
Is your best resource for ensuring you select the correct courses
Can submit requests such as enrollment changes and closed-course requests on your behalf
Can assist with changes in your program completion date
The Office of the Registrar:
Processes requests, through Workday, once all approvals have been received.
Plan your courses and discuss your requests with your academic advisor before you contact the Registrar’s Office. Planning alternative schedules, consulting with your coaches if you are a student athlete and understanding your academic plan will ensure the smoothest possible registration.
Preparing to Register
Before attempting to register for classes, be sure to:
Note the dates when registration begins, then carry out the steps outlined below well in advance.
Schedule a meeting with your academic advisor to ensure you select the correct courses for your academic plan. You can find your advisor through the “Academics” screen in Workday.
Check your Workday account forregistration holds. Holds may be put on your account because of outstanding balances, incomplete onboarding tasks or other reasons. Work with the appropriate office (e.g. Student Accounts) to clear any holds so you can register during your allotted timeframe.
If you submitted an Application for Transfer Credit and sent official transcripts from external institutions for review, check your Workday account to ensure these credits have been posted. If you have questions about pending transfer credits, see below or email [email protected] for help.
If you are an undergraduate student and plan to take a graduate-level course, submit an Undergraduate Permission to Take Graduate Courses request in Workday.
If you intend to request a pre-requisite override, submit a Request Course Section Pre-Requisite Override in Workday. It is important to familiarize yourself with the pre-requisites for the course in question and work with your academic advisor to ensure that you are choosing the correct course and section.
If you are unable to create an alternative plan for a specific course and need to submit a closed course request, you must work with your academic advisor to submit. Students are unable to submit closed course requests on their own.
An approved academic plan is required for all students pursuing a degree; only courses that are part of your approved plan will count toward your degree requirements. You may create your academic plan through Workday.
Registration for classes in your first semester at Stevens is permitted without an academic plan. During the first semester, you are expected to register for the core courses required for your degree, as shown in the catalog, and any courses that were stipulated in your acceptance letter (students in School of Business programs can defer the stipulated courses).
Engineering undergraduates are required to submit an approved academic plan through Workday, before the end of the third semester.
Science or computer science undergraduates are required to submit an academic plan before the end of their second semester of enrollment.
Undergraduates on the Reduced Load Plan have one additional semester to submit an approved academic plan.
Transfer engineering students are required to submit an approved Academic Plan Form the semester before enrolling in their first technical elective.
All other transfer students are required to submit their academic plan after meeting with their advisor for their second semester at Stevens. If you have any questions, please contact the Office of Undergraduate Academics at 201.216.5228.
Graduate students must have an approved academic plan on file before they register for their second semester.
A registration hold will be placed on the account of any student who has not submitted an academic plan after the completion of nine credit hours. Please contact [email protected] with questions about this policy.
Transfer Credit Information
Current students should start by visiting the Transfer Credit Articulation page to see if the course being transferred has previously been evaluated.
For courses that do not appear in the transfer credit articulation database, obtain a course description and syllabus from the external college at which you are taking the course (online descriptions are sufficient).
Students must submit an Application for Transfer Credit request via Workday for each individual course. If the course does not appear in the Transfer Credit Articulation database, please attach the syllabus or course description to the request.
The request will be processed by the Office of Undergraduate Academics and evaluated by the academic department, if necessary.
Once the Application for Transfer Credit is approved, an official transcript from the external institution, showing a grade of C or higher in the course(s) being transferred, must be sent to the Office of the Registrar at [email protected]. Please note: We cannot accept transcripts from students. Transcripts must be sent to our office directly from the external college or university.
The Office of the Registrar will enter the approved course to your record and the Office of Undergraduate Academics will add the equivalency.
More information is available in the University Policy Library. Questions about equivalencies can be sent to [email protected]. Questions about receipt of transcripts can be sent to [email protected].
Graduate students requesting transfer credits must submit an Application for Transfer Credit in Workday. A course syllabus and description must be attached to the request, and a Workday request must be submitted for each individual course.
The request will be routed to the Office of Graduate Academics and the program director for approval. If the request is approved, an official transcript from the external institution, showing a grade of B or higher in the course(s) being transferred, will have to be sent to the Office of the Registrar at [email protected].
Please note: We cannot accept transcripts directly from students. Transcripts must be sent to our office by the external college or university.
Students in their final semester at Stevens must submit all Applications for Transfer credit and have all transcripts sent to [email protected] within two weeks of the course completion date.
Questions about graduate transfer credits can be directed to [email protected].