Find all the information you need to remain eligible for federal, state and Stevens financial aid and continue your Stevens education worry-free. Here, you can learn about Satisfactory Academic Progress, which sets out the minimum standards you need to meet in order to renew any Stevens scholarships you receive. You’ll also find important information on federal policies that can impact your financial aid, including consequences for drug convictions and the process for receiving a federal aid refund if you withdraw from school.

Satisfactory Academic Progress

To renew your federal, state and Stevens need-based financial aid, you must meet the university’s standards for Satisfactory Academic Progress (SAP). SAP is monitored once per academic year, at the end of the spring semester payment period, once all spring grades have been submitted to the Registrar’s Office. If you fail to meet these standards, you will be considered ineligible for all forms of financial aid until the standards for SAP are met. You may, however, have an opportunity to appeal the denial of financial aid if you have faced special circumstances that prevented you from attaining SAP standards.

Stevens merit scholarships may have renewal requirements in addition to those specified in the SAP standards. Please refer to your initial merit scholarship offer for details. Once a merit scholarship is cancelled or reduced, it will not be reinstated in subsequent years, even if you later attain the minimum standards for the merit scholarship renewal.

SAP Standards

1. Grade Point Average

a. Undergraduate students must maintain at least a 2.0 cumulative GPA after 23 earned credits. A 1.7 cumulative GPA is required for students who have not earned 23 credits. Stevens requires at least a 2.0 GPA for graduation. Note that specific federal, state and institutional scholarships and grants may require a different GPA for renewal.

b. Graduate students must maintain at least a 3.0 cumulative GPA after 10 earned credits. A 2.7 cumulative GPA must be achieved by 6 earned credits.

2. Credit Completion Ratio & Pace

a. Each year, your progress will be measured by comparing the number of attempted credit hours with the earned credit hours. This includes any course for which you have remained enrolled past the add/drop period. After you have attempted 12 credits, you must earn 67% of the cumulative attempted credits to maintain satisfactory academic progress.

b. Graduate students must earn 67% of their cumulative attempted credits to maintain satisfactory academic progress.

3. Maximum Time Frame Measurement

a.You are eligible to receive funding for up to 150% attempted credit hours toward your degree. Some programs limit funding on a semester basis. Students that attempt and earn only the minimum amount of credit hours required may run out of eligibility for certain federal and state financial aid programs prior to completing their degree.

Examples of SAP Requirements

Examples of Satisfactory Academic Progress Requirements
Attempted CreditsRequired PercentageCredits To Be EarnedRequired Cumulative GPA
24 67% 16.75 2.0
49 67% 32.38 2.0
73 67% 48.91 2.0
97 67% 64.99 2.0

General SAP Information

1. Withdrawal from courses

If you withdraw from courses, those credits remain in the total number of attempted hours but are not added to the earned credits. This may have a negative effect on the total number of earned credits you need per year. Your GPA is not affected by these credits.

2. Incomplete courses

These courses will be counted when determining the number of credits attempted. When you receive a passing grade, the grade will be added to the number of credits earned.

3. Repeated courses

These courses are counted each time you take the course and will be included in the total number of attempted credit hours. When you complete a course, the credits are added to the total number of earned credits hours.

4. Transfer credits

Transfer credits accepted by Stevens will be added to the attempted/earned credit hours in order to determine the number of credits you should attempt and earn.

5. Failing Grades

The following grades may have a serious negative impact on your academic record: F (Failing), and M (Missing, no grade submitted).

6. Expunged Grades

Expunged grades are included in the financial aid SAP calculation. Federal regulations do not allow for academic amnesty, therefore expunged grades cannot be excluded from evaluation. This means that the GPA that appears on your academic transcript will be different than the GPA used in the financial aid SAP calculation.

SAP Definitions

  • Appeal: A process by which a student who is not meeting SAP standards petitions the university for reconsideration of his/her eligibility for financial aid funds.
  • Financial aid probation: A status the university assigns to a student who is failing to make SAP and who successfully appeals. If you are granted a financial aid probation semester, you are expected to make SAP. Eligibility for aid may be reinstated for one payment period. If you do not make SAP after the financial aid probation semester, you are required to submit an academic plan to the Office of Financial Aid. You may obtain assistance on creating an academic plan from your academic advisor or dean.

Appeal Procedures

Students identified as not making SAP will receive correspondence at their campus e-mail address. You have the right to appeal the decision by submitting a SAP Appeal Form. Generally, the SAP Appeals Committee will consider appeals that involve circumstances beyond your control that have had an impact on your academic performance.

The appeal must include a narrative of the extenuating circumstances (e.g., you or an immediate family member suffered a serious illness or injury, death of a close relative, or separation or divorce) and a reasonable explanation of the expectation that the event/circumstances will not re-occur. You are required to attach pertinent documentation supporting your appeal, including your appeal letter and at least one piece of objective documentation. Furthermore, you may be required to submit a Financial Aid Academic Plan to demonstrate that you will achieve SAP. Financial Aid Academic Plans are reviewed after every semester. Students who submit a Financial Aid Academic Plan are required to meet what is written in their plan to maintain eleigibility.

SAP Appeal Deadline

Fall Semester: July 15

Spring Semester: January 15

You may submit your appeals by the deadline to the Office of Financial Aid.

SAP Appeals Committee and Decision

A committee will review the appeal and a response will be provided within 15 business days. All committee decisions are final. You will be notified of the committee’s decision in writing via your Stevens email account. The committee reserves the right to request additional information, including an academic plan, for consideration in the review.

Appeal Approvals and Academic Plan

Students who successfully appeal are approved for one payment period and are considered to be on probation. To gain eligibility in the subsequent semester, you must meet the standards of SAP or meet the requirements of your Financial Aid Academic Plan, as described at the time of the appeal submission. It is highly recommended that you meet with your academic advisor or dean before creating your Financial Aid Academic Plan to ensure it is attainable.

SAP Academic Suspension

If you fail to meet SAP standards or the requirements set forth in your SAP academic plan, you will be placed on SAP suspension. You are ineligible for financial aid with this status and you will remain ineligible for financial aid until you meet the minimum SAP standards again. If a student does not meet the conditions of their SAP Academic Plan the student has the right to appeal to change their SAP Academic Plan. The appeal to the submitted SAP Academic Plan must explain what has happened to make the change necessary, and how the student plans to achieve SAP.

Financial Aid Refund and Repayment

If you completely withdraw from Stevens, then you may be eligible for a refund of any federal financial aid you earned which was not disbursed. If this is the case, Stevens will notify you.

Refund Amounts

The amount of federal aid you earn is prorated and based on the date you withdraw. Once you complete more than 60% of a payment period, you have earned all of the federal aid you are scheduled to receive. If you did not receive all of the funds earned prior to your withdrawal date, you may be eligible for a post-withdrawal disbursement. You will have 14 days from receipt of notification to accept or decline the post-withdrawal disbursement.

Withdrawal Notification

You must provide notification of your intention to withdraw in writing to your dean. The dean will then provide the official date of withdrawal for calculating the refund amount. You can notify your dean by submitting the following forms: