Undergraduate Candidate Information


What are the steps for the graduation check-out process?

The three steps (and information about each step) for the check-out process are listed below.


1.  Complete an Application for Candidacy (AC)

The Application for Candidacy (AC) is the official form required for graduation. You can find your form on the Registrar's website at www.stevens.edu/registrar under FORMS. The AC is essentially your final Study Plan and is treated as a contract and as a checklist for graduation. After you have completed the AC and it has been signed/approved by your advisor, it must be submitted to the Office of the Registrar, the Student Service Center, or faxed to 201-216-8030. After the Office of the Registrar has reviewed your application, you will be contacted by your Stevens email. To see if your AC has been received, you can check the Web for Students website at es.stevens.edu. If you see "Application for Candidacy Received", then your AC has been received.

The deadlines for submitting your AC is October 1 for Spring graduates and August 1 for Fall graduates.  A late fee will be charged for ACs received after the appropriate due date. For all questions concerning the Application for Candidacy (AC), please contact Tara Giancaspro at 201-216-8146 or email registrar@stevens.edu.


2.  Complete an on-line Exit Interview for Financial Aid

All students who have borrowed a federal student loan (Direct Loan and Perkins) attending Stevens Institute of Technology must complete an Exit Interview. The purpose of the Exit Interview is to explain your obligations and rights as a student loan borrower.

Information and directions about completing the Exit Interview is located on the Financial Aid website at www.stevens.edu/sit/financial-aid/exit-interview.   Interviews should be completed between April 16 and May 16, 2015. If an exit interview is not completed, a transcript hold could be placed on your account.

There will be an information session regarding exit interviews scheduled in April (time and date TBD). This meeting is not mandatory, however if you have any questions or concerns you are encouraged to attend. For all questions concerning the Exit Interview for Financial Aid, please contact the Student Service Center via phone at 201-216-5555 or via email at ssc@stevens.edu.


3.  Meet Financial Obligations

Grade reports, diplomas, transcripts and degree verifications will be withheld if any balance remains on a student’s account. Students must view the notifications on their ebilling statements regarding impending Late Payment Fee assessment on outstanding balances and other important information regarding their account.

Cash and check payments are accepted in the Student Service Center. Students can make ACH and credit card payments through Web for Students. Stevens accepts VISA, MasterCard, American Express and Discover. For questions concerning your student account information, contact the Student Service Center at 201-216-5555 or ebilling@stevens.edu.



How will I receive communications from Stevens about Commencement and related activities?

You will receive all information via your Stevens email account. We will not send information to any other email address.


How can I get tickets to the Ceremony?

Commencement tickets will be available online starting in early March. A link to the box office site will be posted here at that time.


Where can I order my academic regalia (cap, gown and hood)?

Orders can be placed through the Herff Jones website, collegegrad.herffjones.com. You must search for "Stevens Institute of Technology" and then follow the instructions.  Click on the CAP AND HOOD tab to order your free academic regalia.  NOTE: Your academic regalia is free and it is yours to keep after the commencement ceremonies.  In addition to ordering your free Academic Regalia, you may also order Announcements, Diploma Frames or Graduation Packages on the same site, but please note that these items must be purchased and will come at a cost. Your Academic Regalia will be free regardless of any additional items or package you choose.

For more information about Academic Regalia, please visit the Academic Regalia pageAcademic Regalia will be available for pick up at the Campus Bookstore on the first floor of the Howe Center on the following dates: May 11th–May 14th from 11 a.m.–7:30 p.m.; May 15th &16th 11 a.m.–4 p.m.; May 18th from from 11 a.m–7:30 p.m.; May19th from 11 a.m–7 p.m.


How do I petition to be the Class of 2015 alumni representative on the Stevens Board of Trustees?

Each year, the Stevens Board of Trustees selects one graduating students from the undergraduate class to serve a two-year term on the Board. 

In order to be considered for this position, interested undergraduate students should print out and complete the Nomination Petition.  Once completed, the student should solicit (at least) 35 signatures of graduating undergraduate students who are willing to support them in their efforts.  The Petition must be returned to the Office of Student Life by Friday, April 26, 2015 at 5 p.m.

After all petitions have been received, voting will be made available online at www.stevens.edu/vote.  Voting will begin on Wednesday, April 31, 2015 at noon and end on Wednesday, May 8, 2015 at 5 p.m.  The students with the top three most votes will then be requested to submit a résumé to the Board of Trustees and schedule an interview.  The name of the newly appointed representative from the Class of 2015 will be announced during the Commencement Ceremony.

The Nomination Petition is available for download by clicking here.

If you have any questions concerning the Board of Trustees nomination process, please contact the Office of Student Life at student_life@stevens.edu or 201-216-5699.


When is the actual commencement ceremony?

Commencement for all undergraduate and graduate candidates will begin at 9 a.m. on Wednesday, May 20, 2015 at the Prudential Center, Newark, NJ. The ceremony is scheduled to last approximately 3 hours.


How do I get to the Prudential Center?

Prudential Center is only 3 blocks away from Penn Station, Newark, with access by NJ Transit and PATH. Parking lots are available near the Prudential Center. Click here for directions to the center and more information on pre-paid parking. Buses will be available from campus and further details will be announced in late March.


What can I bring with me to the Prudential Center?

You should have your academic regalia (cap, gown and hood) with you. However, please do not bring any items that you cannot carry on your person during the ceremony. All bags will be searched at the door by the Prudential Center House Staff. We are not responsible for items left behind.


When do I have to arrive at the Prudential Center?

Undergraduates should arrive at the Prudential Center by 7:30 a.m. Buses from campus will be available starting at 7 a.m. Tickets for the buses will be available in late March. 


When can my guests arrive at the Prudential Center?

Doors open at 7:30 a.m. Parking is available in paid lots around Prudential Center, and it is only 3 blocks from Penn Station (with NJ Transit and PATH access). For directions to the center and more information on parking, please click here.


Are there restaurants and/or hotels near the Prudential Center?

Click here for more information on places to eat/places to stay near the Prudential Center.


Can my guests takes photographs and video at the commencement ceremony?

Since graduates will have received their academic regalia in advance, we suggest having photographs taken prior to arrival.  Guests may take photos and video from the guest seating areas at Prudential, but guests will not be permitted in the graduate seating area, stage or aisles.


What if I don’t plan on attending the commencement ceremony?

Graduates who are unable to attend the commencement ceremony may pick up diplomas on campus.  Diplomas will be distributed on the first floor of the Howe Center on May 27, 28, and 29 from 10 a.m. – 4 p.m. Un-collected diplomas will be mailed to students in June.  In order to pick up your diploma or have it picked up on your behalf, you must complete the Degree Release Form, which can be downloaded by clicking here.  The form must be completed, signed and submitted to the Office of the Registrar in person or by fax at 201-216-8030.


Do you have additional questions or require special needs?

Please contact the Office of Student Life at 201-216-5699 or graduation@stevens.edu

Deadline to order your regalia is midnight on Friday, April 3, 2015.


To order your regalia (cap, gown and hood), please go to collegegrad.herffjones.com.  You must search for "Stevens Institute of Technology" and then follow the instructions.  Click on the CAP AND HOOD tab to order your free academic regalia. Academic regalia will be available for pick up beginning on May 11th.

NOTE:  Your academic regalia will be free regardless of any additional items or package you choose.