Undergraduate Candidate Information
GRADUATION CHECK LIST
The three steps (and information about each step) for the check-out process are listed below.
1. Complete an Application for Candidacy (AC)
The Application for Candidacy (AC) is the official form required for graduation. You can find your form on the Registrar's website at stevens.edu/sit/registrar/forms . The AC is essentially your final Study Plan and is treated as a contract and as a checklist for graduation. After you have completed the AC and it has been signed/approved by your advisor, it must be submitted to the Office of the Registrar, the Student Service Center, or a scanned copy via your Stevens email address to [email protected]. After the Office of the Registrar has reviewed your application, you will be contacted by your Stevens email. To see if your AC has been received, you can check the Web for Students website at es.stevens.edu. If you see "Application for Candidacy Received", then your AC has been received.
The deadlines for submitting your AC is October 1 for Spring graduates and August 1 for Fall graduates. A late fee will be charged for ACs received after the appropriate due date. For all questions concerning the Application for Candidacy (AC), please contact the Registrar’s Office at 201-216-5033 or email [email protected]
2. Complete on-line Exit Counseling for Financial Aid
All students who have borrowed a federal student loan (Direct Loan and Perkins) attending Stevens Institute of Technology must complete Exit Counseling. The purpose of Exit Counseling is to explain your obligations and rights as a student loan borrower and is a federal requirement. Direct Loan exit counseling is completed online at studentloans.gov.
Graduating Perkins loan borrowers will be contacted by Heartland ECSI with instructions to complete the exit counseling process. Exit Counseling should be completed between April 15 and May 13, 2016. If exit counseling is not completed, a transcript hold could be placed on your account.
For all questions concerning exit counseling for Financial Aid, please contact the Student Service Center via phone 201-216-5555 or via email at [email protected].
3. Meet Financial Obligations
Grade reports, diplomas, transcripts and degree verifications will be withheld if any balance remains on a student’s account. Students must view the notifications on their ebilling statements regarding impending Late Payment Fee assessment on outstanding balances and other important information regarding their account.
Cash and check payments are accepted in the Student Service Center. Students can make ACH and credit card payments through Web for Students. Stevens accepts VISA, MasterCard, American Express and Discover. For questions concerning your student account information, contact the Student Service Center at 201-216-5555 or [email protected]
Commencement Ceremonies will take place at the Meadowlands Expo Center in Secaucus, New Jersey on Wednesday, May 25, 2016. There will be 2 ceremonies – the graduate ceremony for PhD and master’s degree candidates will be held at 11 AM, and the undergraduate ceremony for all bachelor’s degree candidates at 3 PM. If you are receiving a master’s degree and a bachelor’s degree, you can walk in both ceremonies if you so wish, but we strongly recommend that you walk in your bachelor’s degree ceremony.
Each undergraduate student will be allowed up to 6 tickets for their guests. Tickets will be distributed electronically starting on March 1, 2016. Further information will be posted on this website on how to receive your tickets. If there are a large amount of unclaimed tickets as of May 1, 2016, then these tickets may be released to all undergraduates on a first come-first serve basis. Every guest MUST have a ticket to enter the venue.
Please do not bring any items that you cannot carry on your person during the ceremony. There is no storage area for graduates’ personal items, and we are not responsible for items left behind or lost during the ceremony.
Undergraduates should arrive at the Meadowlands Expo Center NO LATER THAN 2:15 PM to allow time to lineup by school and, if necessary, pick up regalia. Doors open for guests at 2:15 PM. Once you arrive at the Meadowlands Expo Center, you will be directed to the correct area, whether you are a graduate or a guest.
Stevens will offer complimentary bus service for graduating students from campus, as well as university faculty and staff. Further information on bus departure and arrival times will be posted at a later date. Please note: parents, family and guests are strongly encouraged to use personal or public transportation to get to the Meadowlands Expo Center.
Meadowlands Expo Center has plenty of free parking for graduates and guests. A limited amount of handicapped parking will be available close to the Expo Center for those with the appropriate hang tags. Parking attendants will direct cars to the closest available parking area once you arrive at the Expo Center.
Academic Regalia (cap, hood, gown) is required to participate in the Commencement Ceremony. Orders for academic regalia such as caps, gowns, and hoods can be placed through the Herff Jones website starting on February 1, 2016: collegegrad.herffjones.com.
Once on the website, search for "Stevens Institute of Technology" and then follow the instructions. Click on the CAP AND HOOD tab to order your FREE academic regalia. In addition to ordering your Regalia, you may also order Announcements, Diploma Frames or Graduation Packages on the same site, but please note that these items must be purchased and will come at a cost. Your Academic Regalia will be free regardless of any additional items or packages that you choose.
For more information about Academic Regalia and what the hood colors mean, please visit stevens.edu/sit/commencement/academic-regalia.
Academic Regalia will be available for pick up at the Campus Bookstore on the first floor of the Howe Center in May. Exact dates and times will be posted here in the near future.
If you are unable to pick up your regalia prior to Commencement Day, then it will be available at the Meadowlands Expo Center starting 2 hours prior to the ceremony. PLEASE PLAN TO ARRIVE EARLY if you are picking up your regalia on May 25.
PHOTOGRAPHS/VIDEO AT THE CEREMONY
Since graduates will have received their academic regalia in advance, we suggest having photographs taken prior to arrival. Guests may take photos and video from the guest seating areas at Meadowlands Expo Center, but guests will not be permitted in the graduate seating area, stage or aisles.
Stevens has contracted with a special event photographer to take several color photos of each graduating student as his/her diploma is being presented. Approximately one month after the ceremony, the studio will email proofs and ordering information to each graduate to their Stevens email address that is on file with the Registrar’s Office. Please make sure your email address is correct, otherwise there will be a delay in getting your proofs. After the event, please direct all your questions about your photos by phone: 1-800-869-0908 or by email: [email protected].
Diplomas are NOT distributed at the Commencement Ceremony. Graduates may pick up their diplomas on campus the week after the Commencement Ceremony if they so wish (exact dates and times to be announced). Un-collected diplomas will be mailed to students in June.
In order to pick up your diploma or have it picked up on your behalf, you must complete the Degree Release Form. The form must be completed, signed and submitted to the Office of the Registrar in person or or a scanned copy via your Stevens email address to [email protected].
CLASS OF 2016 BOARD OF TRUSTEES ALUMNI REPRESENTATIVE
Each year, the Stevens Board of Trustees selects one graduating student from the undergraduate class to serve a two-year term on the Board. In order to be considered for this position, interested undergraduate students should print out and complete the Nomination Petition and should solicit (at least) 35 signatures of graduating undergraduate students who are willing to support them in their efforts. The Petition and deadlines for submitting it will be posted at a later date. The name of the newly appointed representative from the Class of 2016 will be announced during the Commencement Ceremony.
If you have any questions concerning the Board of Trustees nomination process, please contact the Office of Student Life at [email protected] or 201-216-5699.
QUESTIONS AND COMMUNICATIONS
All information regarding commencement will be communicated via your Stevens email account. We will not send information to any other email address. If you have any further questions, please contact the Office of Student Life at 201-216-5699 or [email protected]