Graduate Candidate Information

 

What are the steps in the graduation process?

The three steps (and information about each step) for the check-out process are listed below.

 

1.  Complete an Application for Candidacy (AC)

The Application for Candidacy (AC) is the official form required for graduation. You can find your form on the Registrar's website at www.stevens.edu/registrar under FORMS. The AC is essentially your final Study Plan and is treated as a contract and as a checklist for graduation. After you have completed the AC and it has been signed/approved by your advisor, it must be submitted to the Office of the Registrar, the Student Service Center, or faxed to 201-216-8030. After the Office of the Registrar has reviewed your application, you will be contacted by email. To see if your AC has been received, you can check the Web for Students website at es.stevens.edu. If you see "Application For Candidacy Received" , then your AC has been received.

The deadlines for submitting your AC is February 15 for Spring graduates and October 1 for Fall graduates.  A late fee will be charged for ACs received after the appropriate due date. For all questions concerning the Application for Candidacy (AC), please contact Tara Giancaspro at 201-216-8146 or email registrar@stevens.edu.

 

2.  Complete an on-line Exit Interview for Financial Aid

All students who have borrowed a federal student loan (Direct Loan and Perkins) attending Stevens Institute of Technology must complete an Exit Interview. The purpose of the Exit Interview is to explain your obligations and rights as a student loan borrower.

Information and directions about completing the Exit Interview is located on the Financial Aid website at www.stevens.edu/sit/financial-aid/exit-interview. Interviews should be completed between April 16 and May 16, 2015. If an exit interview is not completed, a transcript hold could be placed on your account.

There will be an information session regarding exit interviews scheduled in April (time and date TBD). This meeting is not mandatory, however if you have any questions or concerns you are encouraged to attend. For all questions concerning the Exit Interview for Financial Aid, please contact the Student Services Center via phone 201-216-5555 or via email at ssc@stevens.edu.

 

3.  Meet Financial Obligations

Grade reports, diplomas, transcripts and degree verifications will be withheld if any balance remains on a student’s account. Please be advised that the Late Payment Fee is $550. Students must view the notifications on their ebilling statements regarding impending Late Payment Fee assessment on outstanding balances and other important information regarding their account.

Cash and check payments are accepted in the Student Service Center. Students can make ACH and credit card payments through Web for Students. For questions concerning your student account information, contact the Student Service Center at 201-216-5555 or ebilling@stevens.edu.

 

How will I receive communications from Stevens about Commencement and related activities?

You will receive all information via your Stevens email account.  We will not send information to any other email address.

 

How can I get tickets to the Ceremony?

Commencement tickets will be available online starting in early March. A link to the box office site will be posted here at that time.

 

Where can I order my academic regalia (cap, gown and hood)?

Orders can be placed through the Campus Bookstore website, starting in early March (link will be posted here at that time). There is no fee for your academic regalia and it is yours to keep after the commencement ceremonies. For more information about Academic Regalia and where to pick to pick it up, please visit the Academic Regalia page.

 

When is the actual commencement ceremony?

Commencement ceremony for all undergraduate and graduate candidates will be held at 9 a.m. on Wednesday, May 20, 2015, at the Prudential Center, Newark, NJ.

 

How do I get to the Prudential Center?

Prudential Center is only 3 blocks away from Penn Station, Newark, with access by NJ Transit and PATH. Parking lots are available near the Prudential Center. Buses will be available from campus and further details will be posted in late March. 

 

What can I bring with me to the Prudential Center?

You should have your academic regalia (cap, gown and hood) with you. However, please do not bring any items that you cannot carry on your person during the ceremony. All bags will be searched at the door by the Prudential Center House Staff. We are not responsible for items left behind.

 

When do I have to arrive at the Prudential Center?

Graduates should arrive at the Prudential Center by 7 a.m. Buses from campus will be available starting at 6:30 a.m. Tickets for buses will be available in late March. 

 

When can my guests arrive at the Prudential Center?

Doors will open at 7:30 am. Parking is available in paid lots around Prudential Center, and it is only 3 blocks from Penn Station (with NJ Transit and PATH access).

 

Can my guests take photographs and video at the commencement ceremony?

Since graduates will have received their academic regalia in advance, we suggest having photographs taken prior to arrival.  Guests may take photos and video from the guest seating areas at Prudential, but will not be permitted in the graduate seating area, stage, or aisles.

 

What if I don’t plan on attending the commencement ceremony?

Graduates who are unable to attend the commencement ceremony may pick up diplomas on campus.  The date that diplomas will be made available will be announced soon.  In order to pick up your diploma or have it mailed, you must complete the Degree Release Form, which can be downloaded by clicking here.  The form must be completed, signed and submitted to the Office of the Registrar in person or by fax at 201-216-8030.  International mailing is not available.

 

Do you have additional questions or require special needs?

Please contact the Office of Student Life at 201-216-5699 or graduation@stevens.edu.

If you are a Ph.D. candidate, please click here for additional information.

Deadline to order your regalia is midnight on Friday, April 3, 2015.

 

To order your regalia (cap, gown and hood), please go to collegegrad.herffjones.com.  You must search for "Stevens Institute of Technology" and then follow the instructions.