Graduate Candidate Information


Graduation Check List

The three steps (and information about each step) for the check-out process are listed below.


1.  Complete an Application for Candidacy (AC)

The Application for Candidacy (AC) is the official form required for graduation. You can find your form on the Registrar's website at under FORMS. The AC is essentially your final Study Plan and is treated as a contract and as a checklist for graduation. After you have completed the AC and it has been signed/approved by your advisor, it must be submitted to the Office of the Registrar, the Student Service Center, or faxed to 201-216-8030. After the Office of the Registrar has reviewed your application, you will be contacted by email. To see if your AC has been received, you can check the Web for Students website at If you see "Application For Candidacy Received" , then your AC has been received.

The deadlines for submitting your AC is February 15 for Spring graduates and October 1 for Fall graduates. A late fee will be charged for ACs received after the appropriate due date. For all questions concerning the Application for Candidacy (AC), please contact Tara Giancaspro at 201-216-8146 or email 


2.  Complete an on-line Exit Interview for Financial Aid

All students who have borrowed a federal student loan (Direct Loan and Perkins) attending Stevens Institute of Technology must complete an Exit Interview. The purpose of the Exit Interview is to explain your obligations and rights as a student loan borrower.

Information and directions about completing the Exit Interview is located on the Financial Aid website at should be completed between April 16 and May 16, 2015. If an exit interview is not completed, a transcript hold could be placed on your account.

There will be an information session regarding exit interviews scheduled in April (time and date TBD). This meeting is not mandatory, however if you have any questions or concerns you are encouraged to attend. For all questions concerning the Exit Interview for Financial Aid, please contact the Student Service Center via phone 201-216-5555 or via email at


3.  Meet Financial Obligations

Grade reports, diplomas, transcripts and degree verifications will be withheld if any balance remains on a student’s account. Please be advised that the Late Payment Fee is $550. Students must view the notifications on their ebilling statements regarding impending Late Payment Fee assessment on outstanding balances and other important information regarding their account.

Cash and check payments are accepted in the Student Service Center. Students can make ACH and credit card payments through Web for Students. For questions concerning your student account information, please contact the Student Service Center at 201-216-5555 or 


Commencement Ceremony


Commencement for all undergraduate and graduate candidates will begin at 9 a.m. on Wednesday, May 20, 2015 at the Prudential Center, Newark, NJ. The ceremony is scheduled to last approximately 3 hours.

For your family and guests who would like to attend, complimentary tickets can be ordered from this website. Tickets are ordered online and then emailed to the recipients. Tickets must be shown at the door - every guest must have a ticket. 

Please do not bring any items that you cannot carry on your person during the ceremony. Prudential Center reserves the right to search any and all small bags. Balloons are strictly prohibited. We are not responsible for items left behind or lost during the ceremony.


Arrival Time


Doors open at 7 a.m. for graduates (Lafayette Tower) and 7:30 a.m. for guests (PNC Tower.) Graduates should arrive at the Prudential Center by 7:30 a.m. at the latest for lining up in your respective schools. Parking is available in paid lots around Prudential Center, and it is only 3 blocks from Penn Station Newark (with NJ Transit and PATH access.) For directions to the Center and more information on parking, please click here; Buses from campus will be available starting at 6:30 a.m. and tickets for the buses will be available by mid-April. 


Academic Regalia


Orders for academic regalia such as caps, gowns, and hoods can be placed through the Herff Jones website, You must search for "Stevens Institute of Technology" and then follow the instructions.  Click on the CAP AND HOOD tab to order your FREE academic regalia. If you are receiving multiple degrees, please order academic regalia for both degrees. In addition to ordering your free Academic Regalia, you may also order Announcements, Diploma Frames or Graduation Packages on the same site, but please note that these items must be purchased and will come at a cost to you. Your Academic Regalia will be free regardless of any additional items or package you choose.

For more information about Academic Regalia and what the hood colors mean, please visit Academic Regalia page.


Regalia Pickup


Academic Regalia will be available for pick up at the Campus Bookstore on the first floor of the Howe Center on the following dates and times:

May 11–14 from 11 a.m.–7:30 p.m.

May 15-16 from 11 a.m.– 4 p.m.

May 18-19 from 11 a.m. – 7:30 p.m.

If you are unable to pick up your regalia prior to Commencement Day, then it will be available at the Prudential Center starting at 7 a.m. PLEASE ARRIVE EARLY to pick up your regalia if you are picking it up on May 20th. 


Photographs/Video at the Ceremony


Since graduates will have recieved their academic regalia in advance, we suggest having photographs taken prior to arrival. Guests may take photos and video from the guest seating areas at Prudential, but guests will not be permitted in the graduate seating area, stage or aisles.

Stevens has contract with a special event photographer to take several color photos of each graduating student as his/her diploma is being presented. Approximately one month after the ceremony, the studio will email proofs and ordering information to each graduate to their Stevens email address that is on file with the Registrar's Office. Please make sure your email address is correct, otherwise there will be a delay in getting your proofs. After the event, please direct all of your questions about your photos to Island Photography by phone: 1-800-869-0908 or by email:



Post-Commencement Diploma Distribution


Diplomas are NOT distributed at teh Commencement Ceremony. Graduates may pick up their diplomas on campus the week after the Commencement Ceremony if they so wish. Diplomas will be distributed on the first floor of the Howe Center on May 27, 28, and 29 from 10 a.m. - 4 p.m. Un-collected diplomas will be mailed to students in June. In order to pick up your diplomas or have it picked up on your behalf, you must complete the Degree Release Form, which can be downloaded by clicking here.  The form must be completed, signed and submitted to the Office of the Registrar in person or by fax at 201-216-8030. 


Questions and Communications


All information regarding commencement will be communicated via your Stevens email account. We will not send information to any other email address. For any questions, please contact the Office of Student Life at 201-216-5699 or email 


If you are a Ph.D. candidate, please click here for additional information.

Deadline to order your regalia is midnight on Friday, April 3, 2015.


To order your regalia (cap, gown and hood), please go to  You must search for "Stevens Institute of Technology" and then follow the instructions.  Click on the CAP AND HOOD tab to order your free academic regalia. Academic regalia will be available for pick up beginning on May 11th.


NOTE:  Your academic regalia will be free regardless of any additional items or package you choose.