Stevens faculty handbook

0. PROLOGUE (Approved 20 May 2014)

1. STEVENS INSTITUTE OF TECHNOLOGY (Approved 20 May 2014)

2. ORGANIZATION OF THE INSTITUTE (Approved 20 May 2014)

3. FACULTY (Approved 19 May 2015)

4. FACULTY SENATE AND FACULTY COMMITTEES (Approved 19 May 2015)

5. COMPENSATION AND BENEFITS (Promulgated by the Administration as Policy or Procedure; some sub-sections negotiated between the Faculty and Administration)

5.1 Pay Policy and Procedures

5.1.1 Base Annual Salary

Each member of the faculty shall receive a base annual salary for carrying out his professional responsibilities, as more fully described in Section 3.1 of this Handbook, throughout the academic year commencing on or about September 1 and ending May 31 of the following year.

5.1.2 Salary Year

Salary payments of the base annual salary of each faculty member cover the period starting January 15 and ending January 14 of the following year.

5.1.3 Payment Schedule

Faculty members are paid once a month. The checks are issued on the last working day of the month except in those instances where the last day of the month falls on a Saturday, Sunday, or Holiday, in which case payment is made on the preceding scheduled work day. A statement of earnings for the pay period showing the gross earnings, itemized deductions and the net sum of the check is also provided. (The last negotiated agreement between faculty and administration specified that payment should be made on the 23rd of the month.)

5.1.4 Nine-month or Twelve-month Pay Option

Faculty members may elect either a nine or twelve-month pay option. Faculty members choosing to receive their salaries over a nine-month period will have their fringe benefits for the Summer months deducted from the May paycheck. Faculty members wishing to change from one option to the other may do so by notifying the Dean of Faculty on or before July 1 of the proceeding academic year in which the change is to take place.

5.1.5 Merit Increases

Upon the recommendation of the Department Head and with the approval of the Dean of Faculty, salary increases will be granted effective January 15 for the period of January 15 to January 14 of the following year to those faculty members found meritorious for such increases.

5.1.6 Salary Adjustments

The Institute may, at its discretion, make upward salary adjustments for those members of the faculty whose salaries differ substantially from the mean salaries of other members of the same rank with the same professional competence, length of service, and extent of commitment to the Institute.

5.2 Other Benefits

For full up-to-date information on the following topics, please refer to the information package issued by the office of Personnel Relations:

A) TIAA/CREF annuity program, and related options

B) Basic life insurance coverage, and related options

C) Sick leave policy

D) Family leave policy.

The same as ....

E) Prolonged disability benefits

F) Health insurance

G) Educational benefits

H) Benefits in retirement

I) Early retirement program

J) other benefits and services include:

1. Academic regalia services

2. Check cashing and bank-deposit service

3. Counseling services

4. Faculty club

5. Parking

6. Use of Institute facilities

7. Travel reimbursement

Credit Union

Second-mortgage loans

6. Faculty-Student Activities

(Promulgated by the Administration as Policy or Procedure, excepting various sub-sections resulting from Faculty actions)

6.1 General

6.1.1 Registration and Advising of Students

Faculty members will be asked to serve as academic advisors typically at both the undergraduate and graduate student levels. Thus, it is absolutely essential that all faculty members who serve as academic advisors be familiar with current Institute requirements and policies. Basic current information can be found in the Institute catalog. The Dean of Students, the Dean of Faculty, the Dean of Graduate Studies, the Department Director or the departmental graduate advisor will provide additional information as needed.

Each academic department designates a number of faculty members to serve as advisors. Every effort will be made to match students with appropriate faculty advisors.

6.1.2 Personal Counseling

Counseling for personal problems and educational and career concerns are available to all students through confidential sessions for which there is no charge. Stevens retains a psychological and career counselor who is available for student counseling. The counselor also conducts assessments to help students better understand themselves, their abilities and interests, and their options. If a student is in need of services not available at Stevens, the counselor will help locate convenient and affordable off-campus assistance.

In addition to counseling and assessment, the counselor, in conjunction with the Office of Student Life, offers workshops and individual assistance in developing more effective study habits and coping with test anxieties, problems of procrastination and time management. This office and the Office of Career Services also maintain a well-stocked reference room to assist students seeking career information or information about graduate or undergraduate programs at other schools.

6.1.3 Scheduling of Classes

The Schedule of Classes is prepared and distributed each term prior to the start of classes. This master schedule is prepared by the Registrar and includes data furnished by the Department Directors and includes the time, room assignment and instructor for each course. Deviations from the published schedule (additions, deletions, time changes, etc.) must be approved by the Department Director and the Registrar before they may take place. Changing regularly scheduled examination periods must be cleared with the Registrar before any changes are made.

6.1.4 Faculty Class Attendance

Faculty members are expected to conduct each of their classes for the full amount of time that is scheduled. In the event of sickness or a necessary absence from the scheduled class or laboratory, the Department Director must be notified. Classroom work missed because of a faculty member's absence should be made up as soon as possible and in the manner deemed most appropriate by the instructor or course coordinator in the case of multiple sections of a course.

6.1.5 Class Records

Faculty members are required to maintain some type of grade records. No official grade book is issued, but different types are available through the bookstore and can be ordered through the departmental offices.

6.2 Graduate Studies and Continuing Professional Education

6.2.1 General

The office of The Graduate School and Research Services provides many services and performs many functions of importance to the faculty. It is the primary source of information on academic matters pertaining to the operation of graduate programs at Stevens. It is also an important contact point for information on non-academic matters affecting graduate students.

The Research and Educational Development office headed by the Assistant Dean includes a Manager of Research Contracts and Grants. Because of the essential relationships between research and graduate study, all components interact frequently with the faculty and with each other.

6.2.2 Graduate Student Admissions

This component of the Graduate Studies Office processes applications to the various graduate programs from initial inquiry to formal acceptance or rejection of admission applications. The admissions process includes coordination and interaction with departmental personnel and other pertinent offices. The admissions process also involves the approval of the Department Directors.

6.2.3 Academic Programs

This component monitors the progress of enrolled students through the academic program. Most of the documents that are required at various times during a graduate student's academic career are processed by this component. This component also monitors a number of graduate scholarship, fellowship and other financial aid sources. The records of the Graduate Committee and other sources of official graduate studies procedures are maintained by the Graduate Academic Programs component. All questions regarding regulations and procedures should be directed to the Graduate Academic Programs staff or the Dean.

6.2.4 Continuing Professional Education

This component, supervised by the Manager of Continuing Professional Development, handles development and operation of non-credit continuing professional education programs and assists in many aspects of off-campus credit-bearing graduate programs. Responses to outside surveys and institutional research studies pertaining to graduate education, research and continuing education are also handled by this department. Students in credit-bearing off-campus graduate programs generally interact with the Admissions and Academic Programs components in a similar manner as those in on-campus programs.

6.2.5 Manual for Graduate Students

This manual is written for graduate students, their advisors, and Department Directors. All faculty responsible for graduate courses and/or graduate students are urged to get a copy of the Graduate Student Manual and become familiar with the policies and procedures contained therein.

6.3 Undergraduate Studies

The bulk of the material in this section is from the Freshman Handbook or from the Advising Handbook and is included here for easy access by the faculty.

6.3.1 Advisors

Every undergraduate student at Stevens has a Faculty Advisor throughout his/her career at Stevens. The Faculty Advisor is available to counsel students with problems or questions, and to review and sign various administrative and academic forms. An advising FAQ is available from the web page of the Office of Undergraduate Academics. The FAQ contains questions and answers to many questions that arise in the course of academic advising for undergraduates.

6.3.1.1 Freshman Advising

Every entering student is assigned a Freshman Faculty Advisor upon his/her arrival at Stevens. The student's Freshman Faculty Advisor will be his/her faculty advisor until the student formally enters a concentration field of study. This occurs when the student completes a Study Plan after conferring with a Concentration Advisor. This takes place during Term 3 for Engineering students (Term 5 for students in the Engineering Five-Year Plan), and during Term 2 for all students in Science, Computer Science, and Liberal Arts. Study plans may be submitted earlier if the student wishes.

Students who are transferring into Stevens into the Engineering curriculum and are undecided about their Engineering concentration are also assigned a Freshman Faculty Advisor upon their arrival at Stevens. These students must complete a Study Plan with their Concentration Advisor during the semester prior to taking their first concentration elective. All other transfer students are assigned their Concentration Advisors upon arrival at Stevens, and must complete a Study Plan during their first semester.

6.3.1.2 Concentration Advising

During the semester when a student is required to submit a completed Study Plan, the student selects a Concentration Advisor from the list of Concentration Advisors and meets with the advisor to complete his/her Study Plan. This faculty member will be the student's Concentration Advisor for the remainder of the student's undergraduate career at Stevens. Students enrolled in more than one degree program must submit a Study Plan for each degree. The list of Concentration Advisors is available from the Registrar's Office or from the Office of the Dean of Undergraduate Academics.

6.3.1.3 Changing Advisors

If a student wishes to change his/her Freshman or Concentration Advisor, he/she should contact the Dean of Undergraduate Academics or the Assistant Dean of Undergraduate Academics either in person, by phone, or by e-mail, so that he/she can make the change in the Student Information System (SIS).

6.3.2 Study Plans

In preparing an individual study plan, the advisor first attempts to determine the student's educational and professional objectives. Certain electives then become essential to meet those objectives.

The study plan should indicate all the non-core courses a student expects to take throughout his or her four years at Stevens, including extra courses for undergraduate credit and courses which may later be used for graduate credit. Early in the eighth term, each student must file an application for degree candidacy, showing exactly how each course is to be regarded.

6.3.2.1 Study Plan Timetable

Study Plans are due at the Registrar's Office two weeks before the end of the semester indicated in the table below, and may be submitted earlier if the student wishes. The Study Plan must be approved by a Concentration Advisor. The student selects a Concentration Advisor from the list published each semester by the Registrar's Office; copies of this list are also available from the Office of the Dean of Undergraduate Academics.

CURRICULUM   SEMESTER DUE

Engineering (Four-Year)   3

Engineering (Five-Year)   5

Engineering (Co-op)   3rd term of study

Computer Science   2

Science   2

Liberal Arts2

6.3.2.2 Change of Courses/Change of Enrollment

(Section resulting from Faculty actions)

Any change in technical elective courses must first appear on the student's study plan. A student changing courses or withdrawing from a course must submit the proper form to the Registrar. Courses can be dropped during the ADD/DROP period in the first two weeks of each semester (one week in summer sessions) by submitting a Change of Enrollment Form to the Registrar's Office. When a course is dropped, it disappears from the records; it's as if the student never enrolled in it.

A student may withdraw from a course up to one week before the end of the semester. When a student withdraws from a course, a grad of W is recorded for that course. This grade does not affect the student's GPA.

Withdrawing from a course does not jeopardize a student's status as a full-time student (at least 12 credits). Technically, the student is still enrolled for the same number of credits.

6.3.2.3 Graduate Courses for Undergraduate Credit

(Section resulting from Faculty actions)

Graduate courses selected either as electives or as extra courses and taken for undergraduate credit bear the same number of credits that they normally carry. Such courses will be handled on a course-for-course substitution basis. The authority to use one or more graduate courses to satisfy an undergraduate requirement rests with the student's Concentration Advisor.

6.3.2.4 Extra Courses

(Section resulting from Faculty actions)

With the advisor's approval, any student (except for students on the Five-Year Plan) with an average of 2.5 or better for the previous semester, may enroll in an extra course at no charge, provided he or she is already enrolled in a full program. Upperclassmen with a GPA of 3.0, or better, in the preceding semester may, with his/her Advisor's permission, take a second extra course at no charge. Juniors and seniors with a GPA of 3.5 or better in the preceding semester may, with his/her Advisor's permission, take a third extra course at no charge.

6.3.3 Grades

(Section resulting from Faculty actions)

Note to Faculty Council - Please fill in possible grades and their point values

6.3.4 Tutoring

Tutorial help is available at no charge from the Academic Support Center on the 10th floor in the Stevens Center. Students may sign up either in person at the Academic Support Center or over the web at the Academic Support Center's home page.

Free writing tutoring is available through the Humanities Department in two different ways. Students enrolled in a Humanities course may sign up in the Department Office for an appointment with a professional writing instructor. Also, the students who staff the Humanities Resource Center are available on a drop-in basis.

6.3.5 Earning Course Credits

(Section resulting from Faculty actions)

In addition to the standard way students earn credits for courses successfully completed (by attending classes regularly throughout the semester and awarded a passing grade), there are a number of other alternatives. The student may take a course by application, may take a course pass/fail, or may obtain course credit by examination.

6.3.5.1 Course by Application

If a particular course is not offered through the regular schedule, the course may be taken by application with the approval of the instructor, the Department Director, and either the Dean or the Assistant Dean of Undergraduate Academics on a Permission for Course by Application form. Regular enrollment is required, and arrangements are made for the student to study the material and be tested during the semester. A letter grade is issued at the end of the semester.

6.3.5.2 Course by Examination

This option is open to students with a GPA of 2.5 or better either in the previous semester or overall, and is limited to one per semester. Permission to take a course by examination must be obtained on an Application for Course by Examination form from the student's advisor and from the department offering the course.

If the examination is successfully completed, the instructor who administered the examination issues a letter grade in the course. The examination must be taken prior to the start of a semester, and if the examination is not passed, the unsuccessful attempt is recorded as part of the student's permanent record, and the student must enroll in that course in the following semester.

6.3.5.3 Pass-Fail

A junior or senior with either a 3.0 GPA for the previous semester or a cumulative GPA of 3.0 may elect one course a semester to be taken under a pass/fail grading system, subject to the advisor's approval and the following conditions. The course must be an undergraduate course that is either a technical elective outside the student's area of concentration or a course that is clearly designated on the Study Plan or the Application for Candidacy as an "extra" course not to be used to satisfy the requirements for the degree. No graduate course may be taken under a pass/fail grading system.

Pass/Fail Permission Forms are available from the Registrar's Office, and must be approved and submitted to the Registrar's Office before the midterm date.

The two freshman Physical Education courses PE 115 and PE 116 are automatically taken under a pass/fail grading system. Sophomores and juniors, regardless of their GPA, have the option of taking any or all of their last four Physical Education courses under the pass/fail grading system. Pass/Fail Permission Forms are not needed to take Physical Education courses on a pass/fail basis; arrangements for this are made directly with the Physical Education Department.

6.3.5.4 Personalized Self-paced Instruction

Several departments offer courses under PSI, an alternative to the conventional lecture/recitation method of instruction. Under PSI, a student attends no classes. Instead, the student works at his or her own pace with the self-study materials, and the help of a tutor to answer questions and explain points that are unclear.

The material is divided into short units, each with instructions and a study guide. As each unit is completed, a test is given and rated on a "pass" or "no pass' basis. If the test is passed, the student moves on to the next unit; if not, the unit is restudied and the test repeated. The number of times a test is taken has no bearing on the final grade. Rather, the student is evaluated on the basis of the number of units passed, the quality of any laboratory work completed and performance on the final exam.

6.3.5.5 Transfer Credit

A student wishing to receive credit for a Stevens course by taking the course at another school must get an Application for Transfer Credit form from the Registrar's Office and bring it, together with a course description for the course at the other school, to the appropriate academic department for approval by the designated transfer credit faculty member. The form then needs the signature of either the Dean or the Assistant Dean of Undergraduate Academics, and is returned to the Registrar's Office. When the student completes the course at the other school, he/she must have an official transcript sent to Stevens. Usually, a grade of C or better is required for the course to be acceptable for transfer.

In general, grades for courses taken at other schools are not recorded or used in computing a student's GPA. The only exception to this occurs when a student receives transfer credit for a course for which they have previously received a grade at Stevens. In that case, a grade of C is used for that course in the student's GPA computation regardless of the actual grade received either at Stevens or at the other school.

6.3.6 Academic Standings

(Section resulting from Faculty actions)

6.3.6.1 Examinations

Written examinations are required at the end of each semester for all major required core courses. These include: the electronics elective (Ch 362 or Ph 330) in the junior year of the Science Curriculum; and the energy conversion elective (ChE 421, PhE 421 or ME 421) in the senior year of the Engineering Program.

Examinations in all elective courses, including technical electives, engineering electives, junior and senior electives, humanities electives, and management electives, are at the discretion of the individual department.

Each regular term examination may not exceed four hours. All term examinations and written tests are conducted under the rules of the recognized student Honor System. Students are expected to familiarize themselves with all facets of the honor system.

Additional Items:

1) Instructors shall provide students the opportunity to see their graded examinations and reports.

2) Instructors should provide what they feel to be an appropriate explanation of how the problems should be solved and of how the grades were arrived at.

3) To this end, all examinations or reports not returned to students should be kept for at least one semester after course grades are published.

6.3.6.2 Incomplete

The grade of Incomplete, or "Inc." may be given only when a student has failed to complete any or all of the required course work, such as term papers, laboratory reports and hourly exams, but not including the final examination. In order to receive an "Inc." grade, a student must file a written request indicating an acceptable reason, such as prolonged illness, for his or her delinquency, and must present a plan for completion of the work. Any such request must be approved by the instructor and the Department Director at least one week prior to the day on which the grades are due in the Registrar's office.

6.3.6.3 Absences

The grade of Absent, or "Abs." will only be issued if a student misses the final examination; it is not appropriate in any other case. Permission to take a final examination at a later date may be given only if the reason stated for missing the original is deemed acceptable by the instructor; in some cases documentation may be requested. However, if the explanation is judged unacceptable, a final grade based on a zero for the final examination will be given.

6.3.6.4 Improving Grades

Work to upgrade the "Inc." or "Abs." notation must be completed prior to the fifth day of the following semester. Failure to do so will result in a final mark based on a grade of zero for either the final examination or the uncompleted work. However, extension of the deadline may be granted on an individual basis with the approval of both the department and the Dean of Undergraduate Academics.

A grade of "D" or "F" may be improved by repeating the course and doing additional acceptable work. This may be done either at Stevens or by taking a similar course at another college, provided advance approval is obtained in compliance with the rules for transfer of credit. For a repeated course, the second grade replaces the first grade. ("W" is not considered a grade in this case.)

Other methods of improving grades are available as well. Freshmen earning a grade of 'IC" or better in term II of a continuation course may take a special exam for the preceding term's work to improve a "D" or "F" grade. However, the grade can be raised only to a maximum of "C" and the exam must be taken before summer session begins.

Seniors, with the permission of their instructor, may take make-up exams for any two senior examination courses in which they received a "D" or "F." Seniors attempting to upgrade a mark for a fall semester course must complete the make-up exam within two weeks of the begriming of the spring semester; and for the final term, by two days before Commencement. Sophomores and juniors do not have an opportunity to take make-up exams for grades of "D" or "F."

If an "F" grade is received in a technical elective course, the course may or may not need to be repeated. An "F" in a technical elective may not need to be removed, as long as the minimum number of electives is maintained at a passing level. The student's advisor will advise on specific circumstances.

6.3.6.5 Intersession Classes

During intersession, intensive two-week make-up courses are offered for some freshman and sophomore classes given during the first semester. Classes are scheduled from 9 a.m. to 5 p.m., Monday through Saturday, for the last two weeks before the spring semester. Eligibility standards differ from course to course, so it is very important for all interested students to check with their professor before enrolling.

6.3.6.6 Degree with Honors

The undergraduate degree with Honor is conferred if an average of 3.2 for courses applied toward the undergraduate degree requirements is achieved. The degree with High Honor is conferred if a cumulative grade point average of 3.6 is attained.

6.3.6.7 Degree with Thesis

Students may apply for candidacy for the degree with Thesis in either semester of the junior year or in the first semester of the senior year. Any candidate for a degree with Thesis must report the title of the thesis and the name of the advising professor to the Dean for Undergraduate Academics no later than December 15 of the senior year, on a form obtained from the office of Undergraduate Academics.

6.3.7 Academic Actions

(Section resulting from Faculty actions)

6.3.7.1 Deans List

To be eligible for the Dean's List, a student must be in good standing, with no outstanding deficiencies in requirements, and have an overall "B" (3.0) average for the term. The Office of the Dean for Undergraduate Academics prepares the Dean's List at the beginning of the following semester.

6.3.7.2 Promoted

A student must have a passing grade in all courses required for the degree and a cumulative average of "C" (2.0) or better to be promoted.

6.3.7.3 Promoted-Insufficient Credits

Any student satisfactorily following an approved study plan that departs from a standard study plan outline may move on to the next Semester. Examples of students in this category are transfer students, as well as those on decelerated programs. Such students are considered to be in good academic standing.

6.3.7.4 Probation

A student with an unsatisfactory record at the end of the semester will be placed on probation by the Faculty Committee on Undergraduate Promotion, and will be notified by the Dean for Undergraduate Academics. If all deficiencies have been made up and a "C" (2.0) average attained, the student will be removed from probation. A student on probation may, if lack of responsibility to academic work continues, be asked to withdraw by the Dean for Undergraduate Academics at any time without refund of tuition, room rent or other charges for the current term.

6.3.7.5 Probation-Reduced Load

A student with an unsatisfactory record at the end of a semester may be allowed to continue on probation, taking less than the normal number of courses. The Dean for Undergraduate Academics must approve this decelerated program.

6.3.7.6 Referred to Dean

A student in this category has some irregularity in his other academic program, usually work not completed for the current semester. Barring special circumstances, all such work must be completed by the fifth day of the following semester, and the Dean for Undergraduate Academics must be notified of plans to complete the work prior to the start of the new semester.

6.3.7.7 Not Promoted

A student who is not promoted, according to an action taken by the Faculty Committee on Undergraduate Promotions must meet with the Dean of Undergraduate Academics before continuing his/her studies at Stevens.

6.3.7.8 Limit on Repeating a Course

Each course that is part of a Bachelor's degree program must be passed in no more than three attempts. A grade of "W" or "F" constitutes not passing. Students unable to meet this requirement must select a program for which the course in question is not a requirement or they must withdraw from Stevens. Courses taken during intersession are not counted for the purpose of this rule.

6.3.7.9 Required to Withdraw

A student required to withdraw is permanently dismissed from the college due to consistently substandard performance.

6.3.7.10 Appeals

The Faculty Committee on Appeals serves an appellate function on cases arising from academic actions of the Faculty Committee on Undergraduate Promotions, or disciplinary actions of the Dean for Undergraduate Academics or of the Honor Board.

The Appeals Committee does not consider requests for grade changes and does not grant appeals based on circumstances over which the student has control, such as voluntary absence from class, failure to complete a required assignment, or concentration on extracurricular activities to the detriment of academic requirements. Extraordinary circumstances are usually prerequisites for the granting of an appeal by the committee. Under special circumstances, the President of the Institute, after receiving a written petition, may review the decision of the Appeals Committee and either confirm or amend its action. Instructions for the proper procedure on appeals are mailed with the Promotions Committee's actions.

6.3.7.11 Leave of Absence

Undergraduate students who are promoted but wish to withdraw for personal reasons may receive an official Leave of Absence from the Dean for Undergraduate Academics which will become effective at the end of the present semester. Leave of Absence status allows for unconditional readmission after one calendar year. After that, if the student doesn't reapply for an additional Leave of Absence, his or her status will be changed to withdrawal.

Students applying for an additional year's Leave of Absence should be aware that restrictions and pre-conditions may be placed upon readmission.

6.3.7.12 Graduation

To be eligible for graduation, a student must have a cumulative average of "C" (2.0) for eight terms of work, and must not have an "F" grade in a core course or main line elective. All senior year courses require a 1.75 grade point average.

Class rank is computed from grades earned in all courses for undergraduate credit. When a student repeats a course to upgrade his or her mark, both grades will be averaged to compute class rank. But the 2.0 average required for graduation will be based only on the last grade received in a course.

6.3.8 Academic misconduct

(Section resulting from Faculty actions)

Examinations at the Institute at the undergraduate level are conducted on an honor system. This means that the instructors are not expected to be present to proctor quizzes or examinations. The students are required to write a pledge on each quiz or examination or outside assignment accordingly.

6.3.9 Withdrawal from the Institute

(Section resulting from Faculty actions)

Undergraduate students who wish to withdraw from the Institute may do so without prejudice until the last day of each semester, provided that a properly completed withdrawal form is filed with the Office of the Dean for Undergraduate Academics.

7. GRIEVANCE PROCEDURES

(Approved by Board of Trustees, 2/8/02, and by SIT Faculty 2/27/02)

7.1 Definition

A grievance is a complaint in writing to the Faculty Council concerning a decision made by a person or group of persons acting in an official Institute capacity that is perceived to directly and adversely affect the grievant in his/her professional or academic capacity. This policy describes internal Institute procedures and does not preclude other legal options outside of Stevens.

7.2 Coverage

A grievance may be filed through the grievance appeal process by any member of the regular faculty, affiliate instructor, or other full-time faculty defined in Section 8 of the Faculty Handbook.

7.3 Grounds

Grounds for a grievance shall include, but are not necessarily limited to:

  • a violation or misapplication of written rules, regulations, or established practices governing the Institute and its units.
  • improper, arbitrary, or capricious actions of the Institute or one or more of its agents.
  • violation of the Institute's policy on academic freedom.
  • discrimination on the basis of the individual's political or social views, race, ethnic origin, gender, religion, age, or sexual preference.

7.4 Conflicts of Interest

Individuals, whether members of the faculty or administration (excepting the President of Stevens), who are part of the grievance process and who have a conflict of interest, must recuse themselves from the Grievance Process as described below, and be replaced by suitable designees chosen by the Faculty Council (for faculty), or by the Deans Council (for administration).

7.5 Grievance Process

Grievances must be submitted in writing to the Faculty Council, with copies to grievant's department director and dean, within ten business days of the incident or administrative action (or lack of action). If the grievable issue is not known to the grievant at the time of occurrence, then the grievant has ten business days from the time of discovery to file a grievance.

Within ten business days of the grievance filing, the respondent (object of the grievance) must provide a written response to the grievant, the Faculty Council, and his/her direct report (a department director, dean, etc.). If the grievant is dissatisfied with the response, then, within ten business days of receiving the response, the grievant shall appeal in writing to the Faculty Council with copies to all appropriate parties (respondent, department director, dean).

The Faculty Council will review the grievance and the written response. Within ten business days of receiving the appeal, the Faculty Council will respond to all parties indicating its decision either to close the matter, after having found no basis upon which to carry the issue forward, or to convene a review panel within ten business days.

The review panel shall be composed of two members of the Faculty Council, a department director and school dean not parties to the grievance, and an independent arbitrator acceptable to the four panel members. The review panel has the authority to call witnesses. Within ten business days of completing its deliberations, the review panel will make recommendations to resolve the grievance. If either the grievant or the respondent (object of grievance) is dissatisfied with the panel's recommendation, or the response of the other to the recommendation, then either party may appeal to the President within ten business days of the panel's response.

The President, after convening a hearing attended by the grievant, the respondent, (object of grievance), and one of the Faculty Council on the review panel (designated by the Faculty Council), shall, within ten business days of the hearing, respond to both parties to the grievance in writing, with copies to the Faculty Council, and the appropriate dean and department director detailing his/her decision. The President's action at the conclusion of these procedures is final.

8. ACADEMIC ASSOCIATES & EMERITI (Approved on 19 May 2015)

9. INTELLECTUAL PROPERTY

(On file with the Secretariat of the Board of Trustees)

10. MISCELLANEOUS POLICIES 

(Promulgated as Administrative Policy or Procedure)

10.1 Family Leave Policy

The policy of the Institute is that of the Federal Family and Medical Leave Act of 1993.

10.2 Sexual Harassment

10.2.1 Policy Statement

Stevens Institute of Technology prohibits sexual harassment in any form by any member of the Stevens community. Such conduct as defined by state and federal laws may result in disciplinary action up to and including dismissal.

For purposes of Institute policy, sexual harassment is defined as unwelcome advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when (1) submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment or academic status, (2) submission to or rejection of such conduct by an individual is used as a basis for employment or academic decisions affecting an individual, or (3) such conduct has the purpose or effect of interfering with an individual's work performance or academic performance or creating an intimidating, hostile or offensive working, living, or learning environment.

Specifically, no person shall imply or state, either directly or indirectly , to any individual, that an individual's refusal to submit to sexual advances will adversely affect any term or condition of a person's employment or academic status (e.g. continued employment, compensation, grades, professional future). Moreover, no supervisory employee or faculty member shall promise or suggest, either directly or indirectly, that a person's submission to sexual advances will result in improvement in any term or condition of employment or academic standing.

Other sexual harassing behavior, regardless of how conducted or communicated, even if done in the guise of humor, is also prohibited. Such behavior includes, but is not limited to, verbal abuse of a sexual nature (e.g. cat calls, sexual/sexist jokes, comments regarding a person's attire, body or reputation); offensive touching (e.g. brushing, grabbing, pinching); propositions; offensive sexual flirtations: displaying lewd or graphic material; or displaying or discussing materials pertaining to males or females in a demeaning manner.

The U.S. Equal Employment Opportunity commission has issued guidelines which treat sexual harassment as illegal sex discrimination under the Civil Rights Act of 1964. Stevens Institute of Technology agrees with the intent of these guidelines because effective relationships among faculty, staff and students must be based upon mutual respect.

10.2.2 Procedures for Handling Sexual Harassment Complaints

Stevens has a Sexual Harassment Committee whose members have been trained to respond to complaints from any member of the Stevens community. The following procedure outlines the process any member of the community is encouraged to follow if you believe you have been subjected to sexual harassment.

Select the Sexual Harassment Committee Member with whom you feel most comfortable discussing your situation. All Committee Members will adhere to a strict level of confidentiality. (Any Committee Member who is the subject of a complaint will not participate in that particular case). The Committee Member will help you determine whether the problem can be handled informally. Informal avenues include a variety of approaches such as helping you talk with or write a letter asking the person to stop the harassing behaviors. Often an informal approach will stop the behavior to your satisfaction and the case can be closed without taking further action.

If the harassment is severe or an informal approach does not stop the problem, the situation will be handled formally. You will then select another Committee Member to help conduct an investigation into your complaint. To insure an effective investigation, the team should consist of a male and a female Committee Member.

Within 30 days of your initial complaint, the investigation team will present its results to the Sexual Harassment Committee for a hearing and determination. Both you and the accused will be present to answer any additional questions and/or make a statement. The Committee will make a determination and recommend appropriate actions.

If all parties are satisfied with the findings and recommendations of the Committee, a disposition form is forwarded to the Affirmative Action Officer for review and final determination.

If either party is dissatisfied with the Committee's decision, an appeal can be filed within 14 days to the Affirmative Action Officer. The Officer can either determine that either party did not receive fair treatment and ask the Committee to review its findings, or determine that the Committee's suggested action was inappropriate and ask it to reconsider its suggested action. The Committee then meets again to either confirm or revise its original recommendations and forwards another disposition form to the Affirmative Action Officer for determination.

If still dissatisfied, either party may make a final appeal to the President after completion of the procedures above. At this stage, an advisor or legal counsel may be present. The President may either accept or reject the Committee's and/or Affirmative Action Officer's recommendations.

When the case is closed, whether it is handled informally or formally, the final disposition form will be kept by the Affirmative Action Officer. In so doing, any repeat offender can be tracked for future reference but no copy will be added to his/her personnel/student file. If the situation is criminal in nature, outside authorities will be informed and case records will be added to the offender's personnel/student file.

10.3 Campus Sexual Assault Victims Bill of Rights

10.3.1 Introduction

A college or university in a free society must be devoted to the pursuit of truth and knowledge through reason and open communication among its members. Academic communities acknowledge the necessity of being intellectually stimulating where the diversity of ideas is valued. Its rules must be conceived hr the purpose of furthering and protecting the rights of all members of the university community in achieving these ends.

The boundaries of personal freedom are limited by applicable state and federal laws and institutional rules and regulations governing interpersonal behavior. In creating a community free from violence, sexual assault and non-consensual sexual contact, respect for the individual and human dignity are of paramount importance.

The state of New Jersey recognizes that the impact of violence on its victims and the surrounding community can be severe and long lasting. Thus, it has established this Bill of Rights to articulate requirements for policies, procedures and services designed to insure that the needs of victims are met and that the colleges and universities in New Jersey create and maintain communities that support human dignity.

10.3.2 Bill Of Rights

The following Rights shall be accorded to victims of sexual assault that occur:

  • on the campus of any public or independent institution of higher education in the state of New Jersey, and
  • where the victim or alleged perpetrator is a student at that institution, and/or
  • when the victim is a student involved in an off-campus sexual assault .

10.3.3 Human Dignity Rights

To be free from any suggestion that victims must report the crimes to be assured of any other right guaranteed under this policy.

To have any allegations of sexual assault treated seriously.

The right to be treated with dignity.

To be free from any suggestion that victims are responsible for the commission of crimes against them.

To be free from any pressure from campus personnel to:

  • Report crimes if the victim does not wish to do so.
  • Report crimes as lesser offenses than the victim perceives the crime to be refrain from reporting crimes.
  • Refrain from reporting crimes to avoid unwanted personal publicity.

10.3.4 Rights To Resources On And Off Campus:

To be notified of existing campus and community based medical, counseling, mental health and student services for victims of sexual assault whether or not the crime is formally resorted to campus or civil authorities.

To have access to campus counseling under the same terms and conditions as apply to other students in their institution seeking such counseling.

To be informed of and assisted in exercising:

  • Any rights to confidential or anonymous testing for sexually transmitted diseases, human immunodeficiency virus, and/or pregnancy.
  • Any rights that may be provided by law to compel and disclose the results of testing of sexual assault suspects for communicable diseases.

10.3.5 Campus Judicial Rights

To be afforded the same access to legal assistance as the accused.

To be afforded the same opportunity to have others present during any campus disciplinary proceeding that is allowed the accused.

To be notified of the outcome of the sexual assault disciplinary proceeding against the accused.

10.3.6 Legal Rights

To have any allegation of sexual assault investigated and adjudicated by the appropriate criminal and civil authorities of the jurisdiction in which the sexual assault is reported.

To receive full and prompt cooperation and assistance of campus personnel in notifying the proper authorities.

To receive full, prompt, and victim-sensitive cooperation of campus personnel with regard to obtaining, securing, and maintaining evidence, including a medical examination when it is necessary to preserve evidence of the assault.

10.3.7 Campus Intervention Rights

To require campus personnel to take reasonable and necessary actions to prevent further unwanted contact of victims by their alleged assailants.

To be notified of the options for and provided assistance in changing academic and living situations if such changes are reasonably available.

10.3.8 Statutory Mandates

Each campus must guarantee that this Bill of Rights is implemented. It is the obligation of the individual campus governing board to examine resources dedicated to services required and to make appropriate enforcement authorities.

Requests to increase or reallocate resources where necessary to ensure implementation

Each campus shall make every reasonable effort to ensure that every student at that institution receives a copy of this document

Nothing in this act or in any "Campus Assault Victim's Bill of Rights" developed in accordance with the provisions of this act, shall be construed to preclude or in any way restrict any public or independent institution of higher education in the State from reporting any suspected crime or offense to the appropriate law enforcement authorities

10.4 Policies and Procedures for Preserving Academic Freedom on the Stevens Campus

(Established by the Board of Trustees.)

Experience of the academic world indicates the desirability of reducing to writing the principles and policies relating to on-campus expressions of opinions or demonstrations. The following are set forth in the interest of ensuring due consideration of the privileges and obligations of all members of the Stevens community - undergraduate, graduate, faculty and staff:

10.4.1 Responsibility for the administration of these principles and policies.lies with the President, or his designated representative

10.4.2 Stevens Institute of Technology's central functions of teaching, learning, research, and scholarship depend upon an atmosphere in which freedom of inquiry, thought, expression, publication, and peaceable assembly are given the fullest protection. Expression of the widest range of viewpoints is encouraged, free from institutional orthodoxy and from internal or external coercion. This freedom, however, must be exercised within the restraint that freedom of any one individual must not intrude upon or limit the freedom of others. Coercion in any form is not acceptable.

10.4.3 Full and open communication of points of view is welcome. For this reason there exist many channels and many forums on campus. All members of Stevens community are expected to use these established channels to promote ideas, air grievances, and effect changes.

10.4.4 Requests by student organizations or individual students for the use of Stevens property must go through the Student Government Administration for approval. Similar requests from faculty or staff members are to be sent directly to the Stevens Center office with the approval of the appropriate department head.

10.4.5 If an incident arises in violation of the above stated principles and policies those participating will be asked to cease and desist their actions, or leave the premises. Upon their failure to comply with the request, the Institute will use appropriate disciplinary actions including the full resources of the civil authorities to effect such compliance.Any member of the Stevens community, student, faculty, or staff involved in a civil or criminal proceeding resulting from participation in a demonstration or incident on campus may, after due process, be subject to disciplinary action on the part of the Institute to include such serious consequences as suspension or dismissal. Established appeal procedures will apply.

10.3.7 Non-members of the Stevens community participating in a proscribed demonstration or incident on campus will be considered trespassers and treated accordingly.

10.4.8 Nothing contained in the above policy and procedures is intended or shall be construed to limit or restrict the right of freedom of speech or peaceful assembly by any member of Stevens community.

10.4.9 The holding of an appointment at Stevens Institute of Technology should in no way affect a faculty member's rights assured by the Constitution of the United States. Research Proposals,

10.5 Conflict of Interest

Although various policies regarding conflict of interest appear in other sections of this handbook, there are other aspects of conflict of interest that are covered in this section.

10.5.1 Types of Conflict of Interest

The Institute has a vested interest in preventing conflicts of interest in 1.) conducting government-sponsored research (federal, state and committees) and industry-sponsored research and 2.) dealings in general with corporations and private individuals. This Section includes the Institute's statement of the conflict-of-interest policy with regard to government-sponsored research and other Institute policies designed to help avoid conflict of interest situations.

10.5.2 Conflict of Interest in Government-Sponsored Research

The Institute fully endorses the principles set forth in the joint ACE-AAUP statement on preventing conflicts of interest in government sponsored research at universities. The following is the joint ACE-AAUP statement and is fully applicable to Stevens Institute of Technology with the word "Institute" substituted for the word "University".

"On Preventing Conflicts of Interest in Government-Sponsored Research at Universities"

The increasingly necessary and complex relationships among universities, government, and industry call for more intensive attention to standards of procedure and conduct in movement-sponsored research. The clarification and application of such standards must be designed to serve the purposes and needs of the projects and the public interest involved in them and to protect the integrity of the cooperating institutions as agencies of higher education.

"The government and institutions of higher education, as the contracting parties, have an obligation to see that adequate standards and procedures are developed and applied; to inform one another of their respective requirements; and to assure that all individuals participating in their respective behalves are informed of, and apply, the standards and procedures that are so developed.

"Consulting relationships between University staff members and industry serve the interests of research and education in the University. Likewise, the transfer of technical knowledge and skill from the University to industry contributes to technological advance. Such relationships are desirable, but certain potential hazards should be recognized.

A. Conflict Situations

1. Favoring of Outside Interests

"When a University staff member (administrator, faculty member, professional staff member, or employee) undertaking or engaging in government-sponsored work has a significant financial interest in, or a consulting arrangement with, a private business concern, it is important to avoid actual or apparent conflicts of interest between his/her govemment-sponsored university research obligations and his/her outside interests and other obligations. Situations in, or from which, conflicts of interest may arise are the:

a) undertaking or orientation of the staff members, university research to serve the research or other needs of the private firm without disclosure of such undertaking or orientation to the University and to the sponsoring agency.

b) purchase of major equipment, instruments, materials, or other items for university research from the private firm in which the staff member has the interest without disclosure of such interest.

c) transmission to the private firm or other use for personal gain of government- sponsored work products, results, materials, records, or information that are not made generally available. (This would not necessarily preclude appropriate licensing arrangements for inventions, or consulting on the basis of government-sponsored research results where there is significant additional work by the staff member independent of his/her government-sponsored research.)

d) use for personal gain or other unauthorized use of privileged information acquired in connection with the staff member's government-sponsored activities. (The term "privileged information" includes, but is not limited to, medical, personnel, or security records of individuals; anticipated material requirements or price actions; possible new sites for government operations; and knowledge of forthcoming programs or of selection of contractors or subcontractors in advance of official announcements.)

e) negotiations or influence upon the negotiation of contracts relating to the staff member's government-sponsored research between the University and private organizations for whom he/she has consulting or other significant relationships.

f) acceptance of gratuities or special favors from private organizations for whom the university does or may conduct business in connection with a government-sponsored research project, or extension of gratuities or special favors to employees of the sponsoring government agency, under circumstances which might reasonably be interpreted as an attempt to influence the recipients in the conduct of their duties.

2. Distribution of Effort

There are competing demands on the energies of a faculty member (for example, research, teaching, committee work, outside consulting). The way in which he/she divides his/her efforts among these various functions does not raise ethical questions unless the government agency supporting his/her research is misled in its understanding of the amount of intellectual effort he/she is actually devoting to the research in question. A system of precise time accounting is incompatible with the inherent character of the work of a faculty member, since the various functions he/she performs are closely interrelated and do not conform to any meaningful division of a standard work-week. On the other hand, if the research agreement contemplates that a staff member will devote a certain fraction of his/her effort to the government-sponsored research, or he/she agrees to assume responsibility with regard to such research, a demonstrable relationship between the indicated effort or responsibility and the actual extent of his/her involvement is to be expected. Each university, therefore, should - through joint consultation of administration and faculty develop procedures to assure that proposals are responsibly made and complied with.

3. Consulting for Government Agencies or the Contractors

When the staff member engaged in government-sponsored research also serves as a consultant to a Federal agency, his/her conduct is subject to the provisions of the Conflict of Interest Statutes (18 U.S. C. 202-209 as amended) and the President's memorandum of May 2, 1963, Preventing Conflicts of Interest on the Part of Special Government Employees. When he/she consults for one or more government contractors, or prospective contractors, in the same technical field as his/her research project, care must be taken to avoid giving advice that may be of questionable objectivity because of its possible bearing on his/her other interests. In undertaking and performing consulting services, he/she should make full disclosures of such interests to the University and to the contractor insofar as they may appear to relate to the work at the University or for the contractor. Conflict of interest problems could arise, for example, in the participation of a staff member of the university in an evaluation for the government agency or its contractor of some technical aspect of the work of another organization with which he/she has a consulting or employment relationship or a significant financial interest, or in an evaluation of a competitor to such other organization.

B. University Responsibility (While the following is a responsibility of the university administration, faculty members should be aware of those responsibilities to ensure compliance. - Ed.)

Each university participating in government-sponsored research should make known to the sponsoring government agencies:

1. The steps it is taking to assure an understanding on the part of the university administration and staff members of the possible conflicts of interest or other problems that may develop in the foregoing types of situations.

2. The organization and administrative actions it has taken or is taking to avoid such problems, including:

a) accounting procedures to be used to assure that government funds are expended for the purposes for which they have been provided, and that all services that are required in return for these funds are supplied.

b) procedures that enable it to be aware of the outside professional work of staff members participating in government-sponsored research, if such outside work relates in any way to the government-sponsored research.

c) The formulation of standards to guide the individual university staff members in governing their conduct in relation to outside interests that might raise questions of conflicts of interest.

d) The provision within the university of informed source of advice and guidance to its staff members for advance consultation on questions they wish to raise concerning the problems that may or do develop as a result of their outside financial or consulting interests, as they relate to their participation in government-sponsored university research. The university may wish to discuss such problems with the contracting officer or other appropriate government official.

10.6 Copyright Policy

On file with the Secretariat of the Board of Trustees

10.7 Misconduct in Research