ILL Policies


We cannot obtain the following:
  • A book that the S.C. Williams Library owns. If our copy of the book is out on loan we cannot get another copy but you may put a hold on a book through our catalog so that it must be returned by the due date
  • Reference books (These materials never circulate)
  • Current textbooks available from the bookstore
  • Special collections items
If any of these cases appear you will receive an email notifying you that we cannot fill the request.


Books should always be returned by the due date on the ILL book slip. Books must be returned PRIOR to winter break if the book is due while the library is closed. They must also be returned PRIOR to spring break if you cannot make it to campus when the book is due. 


Returning books late jeopardizes our relationship with other lending institutions. If you have a late book, the ILL Department will not put through any new book requests and you will not be able to pick up another ILL book until the late book is returned and any fines incurred are paid. STUDENTS: If you do not return the book by the due date you will get 3 emails over a one-week period of time reminding you that your book is late. If the book is not returned by the date indicated in the 3rd email, your student account will be charged a $50 processing fee and a $150 lost book replacement fee. Also, you will be responsible for any late fees incurred from the lending library. If you return the book after the fees have been charged, your student account will be reimbursed the $150 replacement fee. Please be aware that you will not be reimbursed the $50 processing fee. If you are late with an ILL book more than 2 times without contacting us about it, you will lose your ILL privileges.


It is the library's policy not to order or borrow textbooks for students. We do not carry them at our library because we do not have the space or funds to purchase copies of textbooks for each class. If you order a textbook and the ILL department requests it for you by accident (not knowing it was a textbook at the time), we will send you an email to recall the book from you. If the book is not returned by the date indicated in email, your student account will be charged a $50 processing fee and a $150 lost book replacement fee.
Our library understands how expensive textbooks are; we have a reserve shelf for some textbooks located at the circulation desk. We encourage professors to lend us a copy of their textbook if they have a duplicate. We also ask students to donate their old textbooks or encourage their professors to lend us their duplicate copy.
ILL books will be held at the circulation desk for 10 days after the arrival notification has been sent. If the books are not claimed during that time and the ILL staff are not notified, they will be sent back to the lending library.
There is a  charge of $5 for each book that is not picked up.
If a book is recalled by another university, you will be asked to return it to us immediately. Since the book is not the property of our library we must abide by the rules of the lending library.
Students are allowed only 10 Interlibrary Loan books at any one time. 
When filling out a request form, make sure to note the edition of the book. Only the exact edition that you write down will be requested. If your request for that edition is not filled you may fill out another request form and ask for another edition.


PLEASE NOTE: We cannot obtain the following:
•Any documents that the S.C. Williams Library has through our databases or print periodicals
•Entire issues of periodicals - we can get individual documents only. No more than 3 articles per issue of a journal will be filled in one calendar year to comply with copyright laws. 
•Rare or archival materials, including manuscripts
•Most standards
•Other items subject to copyright limitations
If any of these cases appear, you will receive an email notifying you that we cannot fill the request. If you have paid by cash or duckbills, you can pick up the money you paid for this request at the circulation desk – only cash will be given back, we cannot replace duckbills.
We cannot accept requests that do not include:
•Title of the journal fully written out - no abbreviations 
•Title of the article
•Volume number
•Page numbers
If any of these cases appear, you will receive an email notifying you that we cannot fill the request until this information is supplied.
Fees per request:
Regular document request (usually 3-10 business days): Free
Rush request (1-3 business days): $10.00
Pulisher direct option (3-10 buiness days): $5.00
Please note: Fees are due at time of request. We will not start a request without payment.
Notification and Delivery
You will be sent PDFs of the documents that you requested through email if they are available. If the PDF is not available, we will send the document through campus/regular mail.
If we are unable to supply the material you request, we will notify you by email and you will not be charged for this request (money will be reimbursed if cash was paid). 



The S.C. Williams Library at Stevens Institute of Technology follows the regulation for fair use established by the copyright law of the United States (Title 17, United States Code)  and reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.
According to fair-use regulations, a copyrighted article that is photocopied or reproduced may not be used “for any purpose other than private study, scholarship, or research.” This means that multiple reproductions of a copyrighted article are not allowed for public use without permission of the copyright holder. Anyone who exceeds fair use of copyrighted material without permission may be liable for copyright infringement.
Fair-use regulations could also affix the availability of documents requested from out Interlibrary Loan/Document Delivery Department. Some publishers do not allow reproduction of their copyright material, but request instead that the material be purchased directly from them. In such cases, the fulfillment of document requests will be delayed or in some instances cost prohibitive. Should we encounter a copyright problem on a document request, you will be notified.


The Interlibrary loan department will stop making book requests in early December before the holiday break so that no books are lost in transit while the school is closed for the holidays. In addition, the department will stop making document requests about a week prior to the holidays as well because documents cannot be guaranteed to reach you after a certain date. 


Mary Ellen Valverde
Electronic Resources and Serials Librarian &
Head of ILL / Document Delivery Services

Phone: 201.216.5408
Fax: 201.216.8319
[email protected]

Ann Mancini