STUDENT HANDBOOK

Please view our Student Handbook for the most updated policies.

CANCELLATION AND REFUND POLICY

Housing Application Cancellation

The Housing application is a binding agreement from the time the application is submitted until a bed space is selected or assigned.  Students who cancel their housing application will be assessed a $400 cancellation fee.

Housing Contract

The Housing contract is in effect once a student has selected or been assigned to a bed space. 

On campus, Special Interest Housing, and Greek Housing Residents:  The housing contract is binding for both fall and spring semesters.  

Stevens Leased Housing Residents: The housing contract is binding from early July through early June of the following year. 

Spring only Residents: The contract is binding for the entire spring semester for those students residing in on campus, Special Interest Housing, and Greek Housing.   For students living in Stevens Leased Housing, the spring only Housing contract is binding from early January through early June.

Housing Contract Cancellation

Housing contract cancellation requests must be submitted online through myStevens, clicking the housing icon and choosing the “Cancellation Request Form”.  After this form is submitted, the Office of Residence Life will approve or deny the cancellation request within 3 business days. If you  are cancelling your current assignment, and your cancellation is granted, you are required to move out within 48 hours. Please provide supporting documentation for the request (if applicable).

Approved Housing Contract Cancellation

Students who meet one or more of the below requirements, and are approved for housing contract cancellation, may be assessed a cancellation fee and will have their housing fee prorated on a weekly basis from the time their housing term begins until they remove all items from the room and return the key. Housing charges are not based on usage but are based on room assignment term and room fees.  Approved reasons include:

·         Absence due to a Stevens-approved program (i.e., Co-op or study abroad)

·         Marriage

·         Leave of Absence (non-judicial)

·         Mid-Year Graduation

·         Transfer

·         Withdrawal

·         Not enrolled at Stevens

·         Unforeseen circumstances

Denied Housing Contract Cancellation

If you are removed from housing judicially required to vacate, suspended or dismissed from the University, you will not be eligible a housing refund. 

Students who are not approved to be released from the Housing Contract are subject to the following charges policy:

        Cancellation Timeline

Charges

Housing Application Submitted - Housing Assignment

Student will be charged the housing application cancellation fee.

Housing Assignment - September 15

Student will be charged 50% of housing fee + housing application cancellation fee.

September 16 - End of Spring Semester

Student will be charged 100% of the housing fee.

Meal Plan Cancellation

Meal plan charges are based on the meal plan membership selected or assigned, not based on usage.  Meal Plan cancellations are pro-rated on a weekly basis (Friday – Thursday) after a student receives confirmation their meal plan cancellation request has been granted.

Access

Students are not allowed in boiler rooms, on ledges or roofs, maintenance closets or cable closets in the residence halls or rental facilities. Residents are provided with access cards to operate the outside door of the assigned residence hall and are expected to aid in maintaining the security of their building. Residents are not permitted to copy their room key. At no time should building entrance doors be propped open or room doors left unlocked when the room is unattended. Hallway and stairwell fire doors must be closed at all times.

Consolidation

In a shared room, should your roommate vacate, you may be given one of the following options at the discretion of the Office of Residence Life: 1) You may be asked to move to another room for consolidation; or 2) You will be assigned a new roommate. At all times the university reserves the right to assign or to re-assign students to any space as needed. Your account will be billed accordingly for any changes to your room or building.

Construction

Nothing may be bolted or fastened to any wall in a manner that would cause damage to the wall. Furniture bolted to the walls by the university may not be removed. All rooms must be left in the original condition at the end of the school year. Any alterations not consistent with residence life policies will be corrected immediately at the student’s expense. Lofting of beds is prohibited.

Damages

Students will be held responsible for all damages in the room, building and common areas, including all doors. The cost of damages will be charged to his/her account and a service charge may be assessed to cover processing. Room condition reports must be completed online and returned to the Office of Residence Life within the first week of occupancy.

Electrical items

Electric kitchen appliances, particularly those with heating elements such as toasters, toaster ovens, hot pots, coffee makers and George Forman grills, are prohibited and may not be stored in student rooms. Only one microwave (700 watts or less) and one refrigerator (3.2 cubic foot or less) are permitted in each room.  All multiple-outlet taps (power strips) or extension cords must contain a built in circuit breaker or fuse. Electronic projects, test equipment and other electrical devices are not permitted in residence halls if they exceed reasonable limitations. The use of flood lights, air conditioners and space heaters is not permitted in the residence halls without permission of the Office of Residence Life.

Extended housing

An additional charge will be required of any student requiring campus housing during periods when residence halls are normally closed. This includes early arrivals and late stays.

Extermination

All insect extermination in the residence halls is mandatory. Residents are not permitted to decline extermination unless there are written medical reasons. Failure to comply with mandatory extermination practices may result in suspension of housing privileges.

Fire safety

Tampering with the fire safety equipment, fire alarms, sprinklers or sensors is prohibited. This includes willfully de-activating any alarm bells or smoke sensors. Displaying fire exit signs in a student room will result in a fine. Fire drills and the evacuation of each building, whenever a fire alarm is sounded, are for the protection of all students. Accidental activation of the fire alarms due to negligence is a violation of Stevens fire safety code. Any violation of fire rules and regulations may result in the loss of residence privileges, as well as a fine.

Furniture

Non-Stevens issued furniture is not permitted in the residence halls or leased housing apartments. Oversized furniture including additional big closets, storage, and large musical instruments are not permitted. Moving Office of Residence Life issued furniture out of one’s room is not permitted. Each student is responsible for the furniture in his or her assigned room, and the student will be charged for damaged or missing furniture. Furnishings may not be removed from lounge or other public areas of the university. Waterbeds are not permitted. Mattresses must be kept on the bed frame. The Office of Residence Life will not provide additional furnishings or store Office of Residence Life issued furniture. 

Guests

Residents must obtain the roommates’ permission before having a guest. Overnight guests are limited to 2 days in a 7 day period and no more than 5 days in a 30 day period. Students will be held responsible for the actions of any guests. Gatherings in student rooms must be limited to 1 guest per resident on campus and 1 guest for Stevens Leased Housing residents and must not disturb others. Residents are not permitted to entertain a large group of individuals. Overnight guests must be registered with the Office of Residence Life using the Overnight Guest Form. The registered guests of a room do not have the privilege of extending the use of the room to anyone else.

Health and safety

The Office of Residence Life reserves the right to inspect all rooms where students reside within Stevens housing. This includes both on campus housing, special interest housing, and Stevens leased housing. Health and Safety inspections occur every semester by residence life staff members, and are designed to address any health and safety violations within a room, apartment, or common area. Residents will be notified of any violations. In the interest of fire safety, open flames of any kind are prohibited in and adjacent to the residence halls. Combustibles and other flammable items, including live Christmas trees, accumulations of paper, flammable liquids, (lighter fluids), tires, candles (with or without wicks), incense, etc., are also prohibited. Halogen lamps are not permitted in the residence halls. Food may be kept in rooms if properly stored in sealed containers. Kitchen facilities are available in each residence hall for the preparation of snacks. Cooking and food wastes must be disposed of properly. You must stay with your food and monitor it at all times while you are cooking. Automotive and related equipment may not be stored or repaired in the residence halls. Residents are responsible for keeping their rooms in a sanitary condition consistent with good safety and hygiene. Due to New Jersey state law, smoking is not permitted in any residence hall nor in any Stevens Leased Housing unit. Smoking cigarettes, electronic cigarettes  known as e-cigarettes, hookahs, and bongs are prohibited. These items and other paraphernalia are not allowed to be used or stored within Stevens housing including on-campus housing and Stevens Leased Housing. Pets, excluding fish in a 10 gallon or less tank, are not permitted. Sports, in general, are not permitted in the residence halls. Gambling, as well as the use or possession of weapons, explosives or fireworks, is prohibited and will be confiscated by campus police. No objects of any kind may be placed on the outside window ledges. Objects may not be allowed on inside ledges or windows if they do not meet appearance and safety standards. The Office of Residence Life reserves the right to address any signs/posters in windows damaging to the campus appearance.  Weapons of any kind (knives, swords, paintball guns, firearms, etc.) are prohibited from Stevens housing. 

Narcotics

Stevens will not condone the use, sale or possession of illicit drugs, narcotics or other controlled substances on property of the university or on property of any affiliated organization recognized by the university. No warnings will be issued. An infraction will subject the student to disciplinary action by the university in the form of suspension or dismissal. In addition, the student may be subject to prosecution under federal, state and local law. Please also note that hookahs and bongs are prohibited and are not allowed to be used or stored within Stevens housing including on-campus housing and Stevens Leased Housing.

Personal belongings

The Office of Residence Life takes no responsibility for any personal possessions left in the residence halls. Items are left there solely at the risk of the owner. It is therefore advisable to remove all valuables from rooms during closed periods. Residents should also protect themselves by carrying fire, theft and liability insurance, as the university insurance does not include your personal property or personal liability at any time, and the university assumes no liability for the personal property of the student. Students are also responsible for theft of leased computers. When a resident’s possessions are left in a room and the checkout deadline has expired and no information has been relayed to the Office of Residence Life regarding the plans of the resident, a housing designee will bag all belongings and store them for no more than 15 days. No responsibility will be assumed for the stored items and after 15 days the items will be discarded.

Public displays and postings

Residents are not permitted to post, hang or display anything that may be deemed offensive or inappropriate by any student, administrator or guest. This includes but is not limited to posters, flyers and white-board messages in hallways, on doors or anywhere visible from the exterior. It is the responsibility of all residents to confirm with the Office of Residence Life that any item to be posted is allowed, prior to posting.

Quiet hours

Students are responsible for maintaining reasonable noise levels in their rooms, and must avoid disturbing or disrupting other students. The privilege of having such equipment may be revoked if it disturbs other residents. Televisions, audio equipment, and musical instruments are permitted in student rooms, with exception. The use of amplified musical instruments and/or stereos that are disturbing to the community and that cannot be turned down or used with headphones to prevent unnecessary noise issues are prohibited. Therefore, musical instruments of any type generally should not to be played in the residence halls. Larger musical instruments such as immobile harps, pianos, drums and organs are not allowed in Stevens housing. No drum sets are allowed. Portable adn handheld music devices should not be audible outside of the apartment. No antennas are permitted outside the boundaries of the room. Satellite dishes of any kind are not permitted in the residence halls. Quiet hours are considered essential for all residents. On campus hours are: Sunday evening through Friday morning, 10 p.m. to 10 a.m., and 1 a.m. to 10 a.m. on Friday and Saturday.  Stevens Leased Housing guest hours are 10 a.m. to 10 p.m. 7 days a week.  There will be 24-hour quiet hours during final exams at the end of each semester. At times other than quiet hours, students are expected to be considerate of others (courtesy hours).

Recycling

Recycling is state law. In order to comply, bins have been placed in room/halls for storage of recyclable materials. Only recyclable materials may be thrown in the bins.

Residence hall floor meetings

The resident assistants are the main mechanism through which the Office of Residence Life communicates with and addresses/answers the concerns of the residents. As such, it is mandatory for all residents to attend their floor meetings throughout the year (typically 3-4 per semester). If a meeting is missed, it is the responsibility of resident to meet with their RA before or after to cover the information required.

Room changes

Housing assignments are made for one academic year. Approval from the Office of Residence Life is required to change rooms. A resident wishing to do so must follow this link to the Room Change Request Form.  No move is to take place without permission from the Office of Residence Life. During the first 2 weeks and last 2 weeks of each semester, room changes will not be permitted. Failure to follow proper procedures may result in a fine or judicial proceeding. Keys may never be exchanged by residents. Keys are only issued by Office of Residence Life staff.

Utilities

Stevens housing students are expected to manage and minimize their utility use. Leased housing units in excess of the monthly average for utility use will receive notification of the overages and may be charged the difference in the cost for each month. 

Vandalism

Defacing any area of the residence halls, including graffiti, is prohibited. Any public display of objectionable or offensive material is similarly prohibited.

Withdrawal

Students must totally vacate institutional housing and cease using institutional dining facilities within 24 hours after he or she withdraws, requests a leave of absence, or be held liable for room and board charges beyond his or her last date of attendance