5/26/20: Information on Fall 2020 Campus Reopening

To : Stevens Students
From : Christophe Pierre, Provost Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Date : May 26, 2020
Subject : Information on Fall 2020 Campus Reopening

As we all know, the pandemic has impacted all of us in a myriad of ways and disrupted many of our normal activities and plans. And while there are now fewer infections in our area and New Jersey has done well in “flattening the curve,” we expect that COVID-19 will be with us for the foreseeable future and we are planning accordingly.

The question we are asked most often is “Will we be back on campus for the Fall semester?” We are pleased to respond that our answer at this time is yes – that is our plan. We are diligently making plans to open in the Fall for in-person classes and with students living in Stevens housing – while prioritizing the health and safety of our community and following all government requirements. As we have done since the beginning of the spring semester, we will be following guidance from the State of New Jersey, the Centers for Disease Control and Prevention (CDC), and all relevant health agencies as we plan for reopening. 

As President Farvardin mentioned a few weeks ago, our plan is to ensure a safe, healthy and flexible campus when we reopen. Over the last few weeks, Stevens faculty and administration have been “re-imagining” and “reinventing” what we do so that we can provide the world-class education that Stevens is known for and the interaction, community, and support that students need to succeed. 

In late June or early July, after we receive more information from the State of New Jersey, we will be able to provide a much more detailed update about our plans. Our plans are very extensive and will be evolving as we receive new information from relevant health and government agencies. In the meantime, we want to share some of the items in our “toolkit” of options that we will utilize as necessary:

  • Providing masks for everyone in our community and requiring their use.
  • Making COVID-19 testing available to students and working with public health officials to conduct contact tracing. 
  • Reserving appropriate space in residence halls and other facilities to quarantine COVID-19 positive students.
  • Increasing disinfection and cleaning campus-wide and especially in high touch areas.
  • Providing classes with a hybrid and flexible approach; ensuring social distancing in the classrooms for in-person courses, as well as offering the option for online classes for those who prefer to remain off-campus for health or other reasons.
  • Providing research opportunities with appropriate health and safety requirements.
  • Providing student and academic support services and student activities, including orientation, academic advising, faculty office hours, lectures, workshops, career services, and many more - both in-person with social distancing and virtually.
  • Replacing large gatherings and events with smaller socially distanced events and virtual events, while still providing opportunities for connection and interaction.
  • Increasing the availability of Student Health Services by providing extended hours and telemedicine options, with 24/7 coverage.
  • Extending hours for Counseling and Psychological Services (CAPS) with tele-therapy options.
  • Scheduling staggered appointments for students to move into Stevens housing to ensure social distancing.
  • Conducting a university-wide campaign to encourage our entire community to take care of themselves and each other by practicing healthy habits (e.g., temperature taking, isolating when sick, using face masks, hand washing, and social distancing).

We know that you will still have many questions about the Fall and we will provide updates as we have them throughout the summer. And while we are making every effort to reopen, factors beyond our control may impact those plans. We suggest that you delay making travel plans until we have a decision from the State of New Jersey on reopening the campus.

At Stevens, we are a resilient, caring community, and we stand together. There is no better way to express this than through the voices of our students. Please enjoy this music video of  Stand by Me  recorded virtually by the President’s Ensemble.

We wish everyone a pleasant summer and look forward to seeing you in the fall.


5/21/20: Time Sensitive: Voluntary Retirement Incentive and Voluntary Reduction in Work Programs Now Available to Eligible Faculty and Staff

To : All Faculty and Staff
From : Warren Petty, Vice President for Human Resources
Date : May 21, 2020
Subject : Time Sensitive: Voluntary Retirement Incentive and Voluntary Reduction in Work Programs Now Available to Eligible Faculty and Staff

As you are aware, Stevens has been involved in a comprehensive effort to plan for the long-term financial health of the university amidst the challenges and tremendous uncertainty resulting from the pandemic. We have already made many prudent decisions to address the impact of COVID-19, including implementing a hiring freeze and suspending non-essential spending.

As we look to FY21, we need to begin taking additional steps to mitigate the financial challenges that are anticipated in the coming months. Consequently, we are pleased to announce two voluntary programs that we hope will assist our employees and further the University’s financial goals.

First, Stevens is offering a voluntary, enhanced retirement option for eligible employees. This program, called the Voluntary Retirement Incentive Program, is a “one-time”, completely voluntary offer for eligible employees and involves retirement effective August 31, 2020 for administrative staff, and December 31, 2020 for faculty. Through this program, tenured faculty and full-time administrative staff who are 62 years of age or older with at least 10 years of service to Stevens will be able to retire and receive a lump-sum payment equal to 100 percent of their annual institutional base salary and an additional payment to help with the transition to retirement, where applicable. Full details of the program are outlined here .

Second, for a limited period, Stevens is offering eligible administrative staff the opportunity to voluntarily reduce their work during the summer months to provide flexibility for personal needs, such as childcare. This Program will not apply to administrative staff who are needed for essential campus operations. For the period June 1 through August 21, eligible employees will be permitted to request a temporary reduction in working hours to 3 or 4 days a week (21 or 28 hours per week) with a corresponding reduction in pay. If an employee would like to work less than 3 days (21 hours) per week, they may be permitted to take a temporary unpaid leave of absence during the program period. This Program does not extend to unionized staff and critical services employees. See full details of the program here.

As you consider these opportunities, please refer to the details to determine how they will impact your current and future needs. If you are interested in participating, please discuss the options with your supervisor and make sure to observe the deadlines provided in each Program.

We appreciate all that the community is doing to continue Stevens’ mission during this challenging time and hope these Programs will be well-received. The Division of Human Resources stands ready to answer any questions and help you work through any necessary details. Please feel free to follow-up with me at [email protected] or Maria Ouckama, Assistant Vice President for Human Resources at [email protected] .


5/21/20: Information about Summer Resources and Services

To : The Stevens Community
From : Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Date : May 21, 2020
Subject : Information about Summer Resources and Services

Although we cannot be together on campus during the summer, all of our offices are virtually open and available to students. We encourage you to stay connected over the summer months. If you use Instagram, follow @followstevens and @stevensstudents or find us on Facebook to stay in the loop about virtual communities and events.

Please remember that all university policies are in effect during the summer months. Stevens policies can be found in the Policy Library and in the Student Handbook .

You may find contact information for all campus offices at www.stevens.edu . Please review the information below for up-to-date information about offerings and programs in each of our offices this summer.

Academic Support Center
The Academic Support Center is offering virtual individual tutoring services through Zoom for the summer sessions. Students in need of a tutor can submit a tutor request via the ASC website here . For further details on remote undergraduate academic support services, please visit our website.

CARE Team
The Stevens CARE Team is a network of Stevens professionals that provide a support system for students. The CARE Team responds to student behavior that is disruptive or harmful and provides support that a student needs including academic, mental health, medical, or other resources. Concerned faculty, staff or students can share information with the CARE Team by submitting a CARE Report or by emailing [email protected] . Please note that the CARE Team is not a 24/7 resource, therefore time-sensitive emergencies should always be reported to Campus Police or to 911.

Career Center
The Stevens Career Center is fully operational throughout the summer providing services remotely, 9:00 AM – 5:00 PM, Monday through Friday. Career Center events, including career chats and employer-provided webinars, can be found on the Career Center website calendar and through the Handshake “ Events ” tab. Students are able to make an appointment to meet with a career advisor through the Handshake Appointment System and may access internship and full-time employment opportunities through the Handshake job board.

Counseling and Psychological Services
The Office of Counseling and Psychological Services (CAPS) is open all summer and staff are available on weekdays from 9 AM to 5 PM to enrolled students. Students who are interested in scheduling a screening with a mental health clinician can call 201.216.5177 during regular business hours. More information including self-guided mental health screenings and self-help tools are available on our website.

Disability Services
The Office of Disability Services (ODS) staff are available all summer to ensure student access to academic programs. Students can make an appointment to discuss possible accommodations for dining and residential services for when campus reopens. Please contact us at [email protected] or at 201.216.3748 with any inquiries.

Graduate Student Life
The Office of Graduate Student Life (GSL) supports new and returning students throughout the year. In addition to orientation and arrival resources, GSL offers opportunities for student engagement, personal development, and related services.

Health Services
Student Health Services continues to operate remotely and can be contacted via email ( [email protected] ) or via phone at 201.216.5678. Student Health and Immunization Records should be emailed to [email protected] . If you have a medical emergency, please dial 911 for an ambulance. Medical healthcare and referral resources are available on our website.

The 2020-2021 Student Health Insurance Waiver will be posted online during the first week of July 2020 should you choose to waive out of the Stevens-offered Student Health Insurance and can provide information about your private insurance. Please contact University Health Plans at universityhealthplans.com or 800.437.6448 with any questions about the student health insurance plan.

IT User Support Services
User Support Services is open on Mondays – Thursdays from 8 AM – 8 PM, and on Fridays from 8 AM – 7:30 PM during the summer months. Students can contact User Support Services by calling 201.380.6599.

Financial Aid
The Office of Financial Aid staff are available by email at [email protected] and by phone to answer questions or discuss concerns. Request a phone call by leaving a message at 201.216.3400 during regular business hours and we will return your call within the hour. Your financial aid advisor can schedule a time to meet with you via phone or Zoom. Email your advisor directly to schedule an appointment:

Registrar
The Office of the Registrar is available by email at [email protected] or virtual appointment for the summer. Students can schedule a Zoom meeting with a member of our team regarding any questions about registration or other processes via the Virtual Registrar site from 9 AM - Noon, Monday-Friday. Please note that before or after these set times, your best way to get in contact with a staff member is to email us at: [email protected] . Please also visit the Academic Policies in Response to COVID-19 site for answers to frequently asked questions related to policy adjustments.

Samuel C. Williams Library
The Library is here for you! Visit us online . Some ways for you to connect with us include: 

  • Chat with a librarian for research help Monday-Friday 9am-5pm.
  • Schedule a research consultation .
  • Email us at [email protected]
  • Library databases & research guides are available online 24/7.
  • Follow us on Instagram @scwlibrary and @stevensarchives for updates, events, and information!

Stevens Bookstore
The Stevens Bookstore is available online to help with all of your textbook, course materials and Stevens merchandise needs! Order online and receive free ground shipping. You can also choose to purchase digital textbooks with immediate access so you are ready for class. The Stevens Bookstore has extended the spring rental textbook return to June 15th. If you have any questions or concerns please don't hesitate to contact us [email protected] .

Student Accounts
The Office of Student Accounts is available by email and phone to discuss any questions you have related to your student account, payment options, or to make payment arrangements. You can also schedule a zoom meeting with our staff by sending an email to [email protected] . Requests for callback can be left at 201.216.3500 and we will return your call within an hour during business hours. Answers to your most frequently asked questions can also be found on our website.

Title IX
Stevens continues its commitment to equality of opportunity and creating a campus climate that supports, nurtures, and rewards educational and career advancement on the basis of ability and performance. If you experience or become aware of an occurrence of an incident covered under Stevens policy on gender-based and sexual misconduct , you are encouraged to report the incident to the Title IX Coordinator and/or Campus Police

Undergraduate Academics
The Office of Undergraduate Academics is holding virtual office hours for students via Zoom. Students can join the Office of Undergraduate Academics Zoom Video Chat on Mondays through Fridays from 9 AM - 5 PM to speak with an advisor. Staff are also available via email and telephone (201.216.5228).

Undergraduate Student Life 
Staying connected as a Stevens community is more important than ever! The Office of Undergraduate Student Life is excited to offer a number of opportunities to stay connected this summer. Starting in June, look out for our weekly summer series of online programs, such as trivia, bingo, TV recaps, and virtual parties, as well as some offerings from our leadership and diversity programs. Stay tuned for our summer schedule on the @StevensStudents Instagram account and on DuckLink

Writing and Communications Center
The Writing and Communications Center supports the Stevens community in their academic and professional writing pursuits by providing online, one-on-one writing consultations in addition to our extensive workshop series. Starting in June, we will present bi-monthly workshops on a variety of topics including Virtual Collaboration, Presentations for Zoom, Professional Communications, and Drafting the Perfect Cover Letter. For more details, check our Ducklink page . Our summer hours are Mondays to Fridays from 10 AM - 3 PM and we can be reached via email at [email protected] .

Emergency Information
As the situation with COVID-19 (Coronavirus) continues to evolve, many of us are experiencing feelings of uncertainty and anxiety. If you are experiencing any of these emotions and believe that they are impacting your ability to function or cope, contact a licensed mental health professional immediately. Should an urgent, time-sensitive issue arise on or near the Stevens campus, please call Stevens Campus Police at 201-216-5105. In case of a life-threatening, time-sensitive mental or physical health emergency occurring off-campus, please contact 911.

Stevens Alerts
There is no better time to ensure that you are informed about campus emergencies! All students, staff and faculty are strongly encouraged to register or update their contact information in Stevens Alerts – our emergency text and email notification system, powered by Everbridge. To receive important Stevens information that could be critical to your safety in an emergency, you must be registered for Stevens Alerts. All members of the Stevens community can sign up for emergency text alerts here . Students, faculty and staff who have already signed up for emergency texts should login to update their information . Please add a cell phone number so you can receive text messages on your smartphone and add a second email address listed that is not associated with Stevens. Please also consider adding a parent or emergency contact to your profile.


5/19/20: Federal CARES Act COVID-19 Financial Assistance for Students

To : The Stevens Community
From : Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Date : May 19, 2020
Subject : Federal CARES Act COVID-19 Financial Assistance for Students

Stevens has been awarded approximately $1.5 million from the federal Coronavirus Aid, Relief and Economic Security (CARES) Act to assist eligible students experiencing unexpected financial challenges that occur as a result of the disruption of campus operations due to the COVID-19 pandemic, including food insecurity, housing, course materials, learning technology needs, health care and child-care expenses.

Students may apply for CARES Act emergency grants through the on-line COVID-19 Student Emergency Assistance Grant application. Upon confirmation of a student’s eligibility, applications will be reviewed and a funding decision will be made. Applications must be received by June 15, 2020. If all funds are not expended or if additional funding becomes available, the application deadline may be extended. 

Emergency grants must be awarded in accordance with federal guidance, which requires that recipients are eligible for Title IV (federal) financial aid. To be eligible, students must currently have a Free Application for Federal Student Aid (FAFSA) on file at Stevens. In addition, students must meet the following criteria to be considered for a grant:

  • Enrolled in the Spring 2020 semester as an undergraduate or graduate student in a degree program
  • Not enrolled in an exclusively online distance education program before March 11, 2020
  • Have or can demonstrate financial hardship caused by or because of the disruption of campus operations due to the COVID-19 pandemic, based on expenses related to their cost of attendance, such as food, housing, course materials, technology, health care and child-care.

Students who are not Title IV eligible (i.e. international and undocumented students) and are experiencing financial challenges associated with the disruption of campus operations due to COVID-19 are encouraged to reach out to the following offices: Undergraduate Students: [email protected] ; Graduate Students: [email protected] .

Thank you for your attention to this important announcement.


5/11/20: Health Advisory: Twenty-Second Positive COVID-19 Case

To : The Stevens Community
From : Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Date : May 11, 2020
Subject : Health Advisory: Twenty-Second Positive COVID-19 Case

COVID-19 Update
Stevens has learned that a faculty member has tested positive for COVID-19. The faculty member became symptomatic on May 1st, was tested on May 5th, and received positive confirmation on May 8th. The faculty member has not been on campus since mid-March and is recovering at home. As with our prior cases, we will follow Hoboken Health Department protocols. Our thoughts are with those suffering from the virus and we wish them a quick recovery.

If any member of our community tests positive for COVID-19, please immediately contact Stevens Student Health Services at 201-216-5678 or  [email protected] .

Mental Health Resources and Additional Information
The Office of Counseling and Psychological Services (CAPS) is offering tele-behavioral health services (teletherapy) for Stevens students. This service may be limited depending on your state of residence (current state licensing laws prohibit our staff from engaging in teletherapy with students living outside NY and NJ, however some states do offer temporary allowances). If you are a current client of CAPS and are interested in setting up a teletherapy appointment, please reach out to your therapist (or call our main number at 201-216-5177). If you have not been to CAPS and are interested in scheduling a teletherapy session, please call 201-216-5177 and a counselor will provide you with a brief screening. CAPS services are for Stevens students only. Please visit the  CAPS website  for more information.

For members of our community who are experiencing anxiety and stress due to the COVID-19 emergency, the N.J. Department of Human Services operates a toll-free “warm line” which is a resource for people seeking mental health service. The warm line is activated during events that impact the mental health of New Jersey residents. The warm line is available 24 hours and has language access: (877) 294-HELP (4357). Note that the “warm line” does not replace 911 and is not used to report emergencies.

The City of Hoboken provides daily updates on COVID-19 and its impact on the city. The situation is dynamic and we recommend that members of our community sign up for Hoboken alerts at https://local.nixle.com/alert/7903072/?sub_id=2919246 .

Other useful information related to COVID-19 may be found at:

Other useful information related to COVID-19 may be found at:

Please sign up Stevens Alerts at https://www.stevens.edu/alerts , which is the system Stevens uses to notify our community of time-sensitive, urgent situations. Stevens Alerts is used only to transmit urgent and emergency notifications, not routine campus announcements.

The Stevens Emergency Management Team (EMT) continues to monitor this situation and is committed to providing our community with the best information we have and supporting our students, faculty and staff members at this challenging time. We will continue to provide the most up to date information and past advisories and emails on the Stevens  COVID-19 website

Thank you for your attention to these important matters. Please stay safe and healthy.


5/11/20: Campus Support Services and Virtual Events during the Final Exam Period

To : The Stevens Community
From : Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Date : May 11, 2020
Subject : Campus Support Services and Virtual Events during the Final Exam Period

The Spring 2020 semester is winding down and final exams are upon us. In addition to the challenges of staying at home and the impact of the pandemic, this time of year can often be stressful. Any student who is feeling overwhelmed should consider reaching out to Counseling and Psychological Services by calling their main number, 201-216-5177. Please visit the  CAPS website  for more information.

If you become aware of student in distress who needs attention from university support staff, please contact the CARE team by using the  Report a Concern  icon on MyStevens. As always, for emergencies, please contact Stevens Campus Police at 201-216-5105.

If you are healthy and can do so safely, please consider getting some exercise outdoors, keeping in mind all local guidelines for outdoor activity and maintaining social distance. For those still located in or around Hoboken, updated information about the opening and rules for Hoboken parks can be found online .

Below is a listing of “Duck Away from Finals” events focused on supporting you during this busy time.

  • Free Livestream Urban Warriors Yoga. Tuesday, May 12 at 5:30 PM. Come de-stress from studying and finals! At once vigorous and cathartic, you’ll groove to an experiential landscape of flow and breath set to DJ-quality playlists. Registration Required by 2:45 PM Tuesday May 12th . Sponsored by Urban Souls Yoga. You will receive an email from Urban Souls including the Zoom link about 15 minutes prior the yoga class.
  • De- Stress with Pets. Wednesday, May 13 at 4:00 PM. Join the Student Affairs staff on Zoom for a virtual Pet Therapy party! More information on Ducklink
  • Chat with CAPS: Finals Edition. Monday, May 18 from 10-11 AM. Learn some strategies for managing stress through this Zoom chat. 

Best of luck with finals and please stay healthy and safe.


5/6/20: Health Advisory & Campus Update

To:  All Faculty and Staff
From:  President Nariman Farvardin
Date:   May 6, 2020 
Subject:  Campus Operations Post-May 18th 

As faculty and staff are aware, Stevens announced the suspension of on-campus teaching and business operations in mid-March for the balance of the Spring 2020 semester, which officially ends May 18th. 

Governor Murphy’s March 21st “stay at home” Executive Order 107 remains in effect at this time, and therefore, the university’s suspension of on-campus teaching and business operations also remains in effect until further notice.  Stevens will continue to follow guidance from the State and other cognizant government authorities regarding resumption of on-campus operations.  While no official plans for re-opening New Jersey have been announced yet, some restrictions have been loosened across the state

Once Governor Murphy announces plans to re-open the State, Stevens will implement a phased and flexible approach to re-opening the campus.  This approach will:  (i) ensure the return to campus of those employees whose responsibilities require an on-campus presence or whose effectiveness is improved by being on-campus, following all guidance from government and health agencies; and (ii) provide flexibility for those faculty and staff whose circumstances may prevent them from returning to work when the campus re-opens.

Within this phased and flexible approach, the Provost and Vice Presidents will consult with those in their divisions to formulate plans for which employees will resume on-campus work and which will continue to telework for this next phase of campus operations.  Stevens will aim to provide a minimum notice of two weeks to allow those employees returning to campus to plan for the transition.

We recognize that faculty and staff will likely have a number of additional questions about the resumption of campus operations and will aim to provide additional details as soon as possible.


5/4/20: Spring 2020 Undergraduate Pass/Fail Grading Instructions

To : All Faculty, Staff and Undergraduate Students
From : Office of the Registrar
Date : May 4, 2020
Subject : Spring 2020 Undergraduate Pass/Fail Grading Instructions

Effective for the Spring 2020 semester, all undergraduate students enrolled at Stevens can request that any course used towards undergraduate requirements be converted to Pass/Fail due to the COVID-19 pandemic.

Students who wish to file for a Pass/Fail grading option for one or more courses must:

  • Have a final grade posted to their record by the instructor for the course before submitting a request.
  • Complete the Google form request posted on the Office of the Registrar intranet website for each course they would like listed as a Pass/Fail.

All documentation must be submitted by the following deadlines:

  • Requests for first half Spring 2020 courses must be made by Friday, May 15, 2020 .
  • All other Spring 2020 courses must be submitted within seven days from the day on which a final grade for the course has been posted.

Requests will be processed by the Registrar’s Office by early June.

Students who receive an INC grade and wish to elect to take the Pass/Fail option must submit their information to the Office of Undergraduate Academics by Friday, July 31, 2020 .

Students wishing to discuss the implications of selecting the Pass/Fail option before filing a request should reach out to the academic advisors for their programs or to the Office of Undergraduate Academics. Please refer to our website for contact information .

Please visit the Coronavirus Academics, Research, Classes and Financial Aid FAQs for more information.

If you have any questions, please email the Registrar’s Office at [email protected] .


5/1/20: Spring 2020 Academic Calendar Update Due to March 10 Closure

To : All Faculty, Staff and Students
From : Office of the Registrar
Date : May 1, 2020
Subject : Spring 2020 Academic Calendar Update Due to March 10 Closure

Please be advised that Thursday, May 7, 2020 will be used as a make-up day for the Tuesday, March 10, 2020 school closure.

If your instructor did not make other arrangements to make up the lost time due to that school closing, Thursday, May 7 will follow a Tuesday schedule.

All final exams will begin on Friday May 8. There will be no graduate final exams scheduled on May 7. 

If you have any questions, please email the Registrar’s Office at [email protected]

Best wishes on final exams.