3/31/20: Updates about ‘Zoom-Bombing’ and Installing VPN, Jabber, and other Software via Self-Service

To: All Faculty and Staff
From: Michael Parente, Interim Vice President for Information Technology
Date:  March 31, 2020 
Subject:  Updates about ‘Zoom-Bombing’ and Installing VPN, Jabber, and other Software via Self-Service 

The Division of Information Technology is continuously working to improve the services available to you, as well as provide you with the latest information to help you effectively utilize technology in your job. As things continue to evolve with the current remote work/teach environment, we want to provide you with an update on a few timely topics:

  • Securing your Zoom meetings from ‘Zoom-bombing’
  • Additional Zoom trainings
  • Self-service portal for installing software on Stevens-owned computers

Securing Zoom Meetings

Due to recent media reports of ‘Zoom-bombing’ in public Zoom meetings, we have developed a Best Practices in Securing Your Zoom Meetings Knowledge Base article to ensure your Zoom meetings and class sessions are not affected.

To help prevent your classes and meetings from being interrupted, we have changed the global settings in Zoom to allow only the host to screen share; you will need to grant others the ability to share their screens during a Zoom session.

Additional Zoom Trainings

We are offering training sessions this week on how to utilize Zoom for meetings. Please register here to learn how you can best leverage Zoom for online meetings and business continuity.

Installing Software Without Needing Administrative Rights

We now offer a self-service portal that allows individuals with Stevens-owned Windows and Mac computers to install certain software packages and initiate updates. To view the list of software applications available in the self-service portal, please follow the steps provided in the Knowledge Base.

This new self-service portal will make it easier for you to install approved software. Specifically, we are informing you of this portal so that those of you who require access to VPN can now install the VPN software yourself. Administrative rights are not needed when performing the VPN client install from this software portal.

In addition, you can also install and upgrade the Jabber software from the self-service portal. If you are currently having issues with Jabber, confirm that you are running the latest version (version 12.6 or later).  To check which version of Jabber you have, click on the gear icon at the top of the Jabber window, and then select Help --> About Cisco Jabber. If you are running a version older than 12.6, you should upgrade your Jabber software using the self-service portal.

If you need to speak to someone regarding any questions or concerns you have, please ensure you use the remote support hotline that has been established to contact User Support Services at 201-380-6599. This hotline will be available throughout the remainder of the current university closure.


3/30/20: Guidance on Refunds of Student Housing and Dining Charges and New Post Office Hours

To: The Stevens Community
From: Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Date:  March 30, 2020 
Subject: Guidance on Refunds of Student Housing and Dining Charges and New Post Office Hours 

This communication provides an update on the university’s plans and timeline for issuing refunds of student housing and dining charges, as well as new hours of operation for the campus post office. 

Refund of Student Housing and Dining Charges

As you know, due to concerns about the spread of COVID-19 and the need to protect the health and safety of our students and community, Stevens has closed its housing and dining services effective March 27th.  Eligible students who resided in Stevens housing or enrolled in a Stevens dining plan for the Spring 2020 semester will receive a pro-rated refund of their housing and dining charges by the end of April. The refund is for the last seven weeks of the semester ending May 18th. Housing and meal plan costs that are covered by university scholarships, grants, or external scholarship funding will not be refunded. Students will have the option of receiving a refund payment or leaving the credit on their account to be applied to a subsequent semester.

Students with extenuating circumstances who have received an extension of their move-out date will receive a pro-rated refund based on the date of their official checkout.  The small number of students who have asked for and been granted approval to remain in the Stevens housing program through May 18th will receive a pro-rated refund of dining plan charges but will not receive a refund for housing charges.

More detailed instructions on the refund process will be shared shortly with impacted students by the Office of Residential and Dining Services (RDS). Any questions about housing and dining refunds should be directed to [email protected].

Reduction in Hours for the Post Office in Howe Lobby

In an effort to keep our campus community safe and to further promote social distancing, we will be implementing the following changes to our post office operation.

Beginning on Monday, March 30th, the Campus Post Office window, located in the Howe Center Lobby, will operate on a modified schedule until further notice:

Days & Hours of Operation for Post Office window:

  • Monday 9am - 1pm
  • Wednesday 9am - 1pm
  • Friday 9am - 1pm
  • Closed Tuesday & Thursday  

Students remaining in Stevens Housing, may pick up mail and packages at the Post Office during the above-stated hours.  Mail for students no longer living in Stevens Housing (including FedEx, Amazon, and UPS packages) will be returned to the sender beginning April 1st. 

Any Stevens department planning to pick up mail or packages at the Post Office window may do so during these hours.  If mail or package pick-up is needed outside of these hours, please contact the Post Office Supervisor, Summer Gustave at 201-216-5103 or [email protected], in advance to arrange your pick-up time from Monday – Friday between 9 AM and 5 PM. We will schedule a time to have your items ready upon your arrival. The Post Office is continuing to forward mail to staff members that have been appointed by their division Vice President. An e-mail notification, along with a FedEx tracking number, is being sent to those staff members in advance of delivery to their homes.

The receiving dock will continue to operate Monday – Friday from 9am to 3pm for package and bulk deliveries

Additional Resources and Information

If you test positive for COVID-19, please immediately contact Stevens Student Health Services at 201-216-5678 or [email protected].

For those experiencing anxiety and stress due to the COVID-19 emergency, the N.J. Department of Human Services operates a toll-free “warm line” which is a resource for people seeking mental health service. The warm line is activated during events that impact the mental health of New Jersey residents. The warm line is available 24 hours and has language access: (877) 294-HELP (4357). Note that the “warm line” does not replace 911 and is not used to report emergencies.

The City of Hoboken provides daily updates on COVID-19 and its impact on the city. The situation is dynamic and we recommend that members of our community sign up for Hoboken alerts at https://local.nixle.com/alert/7903072/?sub_id=2919246

Please sign up for Stevens Alerts, which is the system Stevens uses to notify our community of time-sensitive, urgent situations.  Stevens Alerts is used only to transmit urgent and emergency notifications, not routine campus announcements.

U.S. State Department
Center for Disease Control (CDC)
State of New Jersey at https://covid19.nj.gov/

NJ Prepares for Potential Coronavirus Cases 24-hour public hotline: 800-222-1222 

As you know, COVID-19 continues to spread in our area.  The Stevens Emergency Management Team (EMT) continues to monitor this situation and is committed to providing our community with the best information we have and supporting our students, faculty and staff members at this challenging time. We will continue to provide the most up to date information and past advisories and emails on the Stevens COVID-19 website

Thank you for your patience and attention to these important matters.  Please stay safe.


3/29/20: Health Advisory: Sixth COVID-19 Case at Stevens

To: The Stevens Community
From: Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Date:  March 29, 2020 
Subject: Health Advisory: Sixth COVID-19 Case at Stevens 

The university has learned that a student has been hospitalized and, based on the symptoms presented, likely has COVID-19.  We wish this student swift recovery.  Our best information at this time is that the student lived in the Lambda Upsilon Lambda (LUL) Fraternity House (831 Castle Point Terrace) and left campus on March 14th. The student returned briefly to the house on March 18th, became symptomatic on Saturday, March 21st and was admitted to the hospital on Sunday, March 29th.  

In accordance with guidelines from health agencies and to remain in compliance with privacy regulations, we are unable to provide the identity of the student.

Steps Stevens Has Taken

  1. Stevens has notified the Hoboken Health Department.  We anticipate that representatives of relevant health agencies will follow their established protocols, and Stevens stands ready to assist them with their investigations and notifications.
  2. Based on guidance from the Hoboken Health Department, Stevens is notifying members of the Fraternity and those in Stevens community who have been in close contact with this student and has asked them to self-isolate immediately. If they experience any COVID-19 symptoms, they should contact their healthcare professional and report that they may have had contact with someone who tested positive for COVID-19. 
  3. Stevens will thoroughly disinfect the areas where this student and close contacts resided.

Next Steps

We urge all members of the Stevens community to take the following precautions: 

  • If you experience any COVID-19 symptoms, self-isolate and contact your healthcare professional for advice.  You may also call the 24-hour public hotline maintained by the N.J. Department of Health: 800.222.1222. 
  • Practice self-isolation and social distancing.
  • If you test positive for COVID-19, please immediately contact Stevens Student Health Services at 201-216-5678 or [email protected].

The CDC and government officials have warned us to expect more cases in our community due to the increased availability of testing and the spread of the virus in Hoboken as well as the surrounding communities.  It is our hope that the measures put in place previously to slow the spread of COVID-19, will  provide some protection for our community and the surrounding communities.  We are keeping all who are suffering from COVID-19 in our thoughts and hoping for their speedy and complete recovery. 

As always, the most up to date information is available on the Stevens COVID-19 website

Thank you for your attention to this important information.


3/26/20: Academic Policy Information and Resources

To: Stevens Community
From: Christophe Pierre, Provost
Date:  March 26, 2020 
Subject:  Academic Policy Information and Resources 

I would like to express my gratitude to all of our faculty, students, and staff for adapting so quickly to the drastic changes we have been forced to make in response to the coronavirus pandemic.

We are continuing to adjust academic policies and procedures in response to the concerns and experiences of our students and faculty in this new environment.

I would like to direct you to several online resources that can help you keep up with these changes and enable you to connect with staff members who are working remotely.

  • The university’s coronavirus web page includes archived announcements about policy changes and FAQs covering various issues.
  • An FAQ covering assignments, online teaching and learning, and the new grading policy.
  • The Office of Undergraduate Academics is offering remote support, including information about course enrollment and access to tutoring and advising services.
  • The Office of Graduate Education is providing virtual services to current graduate students and applicants.
  • For research faculty and staff, the Office of Research, Innovation and Entrepreneurship has provided extensive guidelines and a listing of operational FAQs on applying for and maintaining research awards and projects.
  • For instructors, a guide is available outlining best practices and tools that can enhance online instruction utilizing PowerPoint Live Captioning and Zoom Transcription.

Thank you again for your dedication to helping us carry out our mission during this difficult time. I wish you and your families the best.


3/25/20: Campus Police Phone Lines

To: All Students, Faculty and Staff
From: Chief Tim Griffin, Campus Police Department
Date:  March 25, 2020 
Subject:  Campus Police Phone Lines 

Effective immediately, if you have a police emergency on campus, please dial 201-216-3911.   If you do not get an immediate response, dial 201-401-6500.  As always, off campus emergencies should be reported to local police by dialing 911”. 

Thank you for your patience and understanding.


3/25/20: Health Advisory: Two Additional Confirmed COVID-19 Cases at Stevens

To: The Stevens Community
From: Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Date:  March 25, 2020 
Subject:  Health Advisory: Two Additional Confirmed COVID-19 Cases at Stevens 

The university has learned that a student and a Stevens staff member have tested positive for COVID-19.  Both individuals are self-isolating at home and we wish them a speedy recovery.  Our best information at this time is that the student lives off campus in non-Stevens housing, and was last on campus on Friday, March 13th and became symptomatic on Saturday, March 21st.  The staff member was last on campus on Monday, March 16th and became symptomatic on Tuesday, March 17th.  The latest guidance we have from the Health Department is that individuals are contagious for three days before symptoms appear.

In accordance with guidelines from health agencies and the Centers for Disease Control and Prevention, the individuals are self-isolating at home.  To remain in compliance with privacy regulations, we are unable to provide the identity of these individuals.

Steps Stevens Has Taken

  1. Stevens has notified the Hoboken Health Department.  We anticipate that representatives of relevant health agencies will follow their established protocols, and Stevens stands ready to assist them with their investigations and notifications.
  2. Based on guidance from the Hoboken Health Department, Stevens is notifying members of the Stevens community who have been in close contact with these individuals and asking them to self-isolate immediately. If they experience any COVID-19 symptoms, they should contact their healthcare professional and report that they may have had contact with someone who tested positive for COVID-19. 
  3. Today, Stevens is thoroughly disinfecting the areas where these individuals and close contacts frequented.

Next Steps

  1. We urge all members of the Stevens community to take the following precautions:  
    • If you experience any COVID-19 symptoms, self-isolate and contact your healthcare professional for advice.  You may also call the 24-hour public hotline maintained by the N.J. Department of Health: 800.222.1222. 
    • Practice self-isolation and social distancing.
    • If you test positive for COVID-19, please immediately contact Stevens Student Health Services at 201-216-5678 or [email protected].

With the increased availability of testing and the spread of the virus in Hoboken as well as the surrounding communities, the CDC and government officials have warned us to expect more cases in our community.  It is our hope that the measures put in place previously to slow the spread of COVID-19, will provide some protection for our community and the surrounding communities.  We are keeping all who are suffering from COVID-19 in our thoughts and hoping for their swift and complete recovery. 

As always, the most up to date information is available on the Stevens COVID-19 website

Thank you for your attention to this important information.


3/25/20: Clarification on Restricted Access to Campus and Buildings

To: The Stevens Community
From: Christophe Pierre, Provost
Robert Maffia, Vice President for Facilities and Campus Operations
Date:  March 25, 2020 
Subject: Clarification on Restricted Access to Campus and Buildings 

On Sunday, March 22nd, Stevens announced that access to all campus buildings and grounds will be restricted only to:

  1. those who have requested and received prior authorization from Campus Police (e.g., contractors, food service vendor) and
  2. those with a valid Stevens ID who meet the criteria outlined in Governor Murphy’s “Stay at Home” Executive Order No. 107.

This memo is intended to clarify that all members of the Stevens community are prohibited from entering campus buildings or campus grounds unless they are accessing or performing essential services.  The campus is also closed to members of the public. 

We recognize there are a limited number of functions that require campus access; these functions have been authorized by the Division Vice President and/or his or her designee as essential. All others must follow the Governor’s mandate and remain at home and work remotely.  Reporting to campus when not essential violates the Governor’s Executive Order and strains the resources of Stevens personnel who are responsible for campus safety and security and implementing sanitation protocols.

Below is the status of campus buildings.  Please note that the buildings with card swipe access are accessible only for research that can only be performed on site or other approved functions

1. Buildings That Are Closed:

  • 807 Castle Point Terrace
  • Ruesterholz Admissions Center
  • Schaefer Athletic Center
  • Student Center (Alexander House)
  • Walker Gym
  • S.C. Williams Library
  • Morton
  • Peirce
  • Gateway Academic Center
  • North Building

2. Restricted Access:

  • 1 Ninth Street (Pollara House)*
  • 2 Ninth Street
  • Edwin A. Stevens Hall
  • Burchard Building
  • McLean Hall
  • Carnegie Lab
  • Davidson Lab
  • Nicoll Lab
  • Rocco Building
  • Altorfer Building
  • Kidde
  • Babbio Center
  • Griffith Design Lab
  • Residence Halls and Greek Houses
  • 5 Marine View Plaza (off campus)

*Key access required.

3. Open:  

  • Howe Center
  • Griffith Facilities Operations

Thank you for your cooperation and understanding.


3/24/20: Health Advisory: Third Confirmed COVID-19 Case at Stevens

To: The Stevens Community
From: Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Date:  March 24, 2020 
Subject:  Health Advisory: Third Confirmed COVID-19 Case at Stevens 

The university has learned that a Stevens staff member has tested positive for COVID-19.  Our best information at this time is that the individual was last on campus on Wednesday, March 18th. The latest guidance we have from the Health Department is that individuals are contagious for three days before symptoms appear.

In accordance with guidelines from health agencies and the Centers for Disease Control and Prevention, the individual is self-isolating at home.  To remain in compliance with privacy regulations, we are unable to provide the identity of the individual.

Steps Stevens Has Taken

  1. Stevens has notified the Hoboken Health Department.  We anticipate that representatives of relevant health agencies will follow their established protocols, and Stevens stands ready to assist them with their investigations and notifications.
  2. Based on guidance from the Hoboken Health Department, Stevens has notified staff members who have been in close contact with this individual and asked them to self-isolate immediately through at least April 2nd. If they experience any COVID-19 symptoms, they should contact their healthcare professional and report that they may have had contact with someone who tested positive for COVID-19. 
  3. Today, Stevens is thoroughly disinfecting the areas where this individual and close contacts worked.

Next Steps

  1. Stevens is in the process of notifying those who may have had contact with this staff member and will recommend that they monitor their health and if they experience any COVID-19 symptoms, to contact their healthcare professional and report that they may have had contact with someone who tested positive for COVID-19. 
  2. We urge all members of the Stevens community to take the following precautions: 
    • If you experience any COVID-19 symptoms, contact your healthcare professional for advice.  You may also call the 24-hour public hotline maintained by the N.J. Department of Health: 800.222.1222. 
    • Practice self-isolation and social distancing.
    • If you test positive for COVID-19, please immediately contact Stevens Student Health Services at 201-216-5678 or [email protected].

With the increased availability of testing and the spread of the virus in Hoboken as well as the surrounding communities, the CDC and government officials have warned us to expect more cases in our community.  It is our hope that the measures put in place previously to slow the spread of COVID-19, will  provide some protection for our community and the surrounding communities.

We are keeping those suffering from COVID-19 in our thoughts and hoping for their swift and complete recovery. 

As always, the most up to date information is available on the Stevens COVID-19 website

Thank you for your attention to this important information.


3/23/20: Health Advisory: Second Confirmed COVID-19 Case at Stevens

To: The Stevens Community
From: Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Date:  March 23, 2020 
Subject: Health Advisory: Second Confirmed COVID-19 Case at Stevens 

The university has learned that a Stevens staff member has tested positive for COVID-19.  Our best information at this time is that the individual was last on campus on Friday, March 13th and became symptomatic on Wednesday, March 18th. The latest and best guidance we have from the Health Department is that individuals are contagious for three days before symptoms appear.

In accordance with guidelines from health agencies and the Centers for Disease Control and Prevention, the individual is self-isolating at home.  To remain in compliance with privacy regulations, we are unable to provide the identity of the individual.

The best information we can share at this time is that the individual was primarily in the Ruesterholz Admissions Center from Monday, March 9th through Friday, March 13th and the only other location that the individual visited on campus was the Howe Center on Monday, March 9th and Tuesday, March 10th.

Steps Stevens Has Taken

  1. Stevens has notified the Hoboken Health Department.  We anticipate that representatives of relevant health agencies will follow their established protocols, and Stevens stands ready to assist them with their investigations and notifications.
  2. Based on guidance from the Hoboken Health Department, Stevens has notified staff members in the Ruesterholz Admissions Center and instructed them to self-isolate immediately through at least Friday, March 27th, 2020 . If they experience any COVID-19 symptoms, they should contact their healthcare professional and report that they may have had contact with someone who tested positive for COVID-19. 
  3. Today, Stevens has closed and is thoroughly disinfecting the Ruesterholz Admissions Center.  The building may only be accessed by Stevens Police and the cleaning crew.

Next Steps

  1. Stevens is in the process of notifying those who may have had contact with this staff member and will recommend that they monitor their health and if they experience any COVID-19 symptoms, to contact their healthcare professional and report that they may have had contact with someone who tested positive for COVID-19. 
  2. We urge all members of the Stevens community to take the following precautions:  
  • If you experience any COVID-19 symptoms, contact your healthcare professional for advice.  You may also call the 24-hour public hotline maintained by the N.J. Department of Health: 800.222.1222. 
  • Practice self-isolation and social distancing.
  • If you test positive for COVID-19, please immediately contact Stevens Student Health Services at 201-216-5678 or [email protected].

With the increased availability of testing and the spread of the virus in Hoboken as well as the surrounding communities, the CDC and government officials have warned us to expect more cases in our community.  It is our hope that the measures put in place previously to slow the spread of COVID-19, will provide some protection for our community and the surrounding communities.

We are keeping those suffering from COVID-19 in our thoughts and hoping for a swift and complete recovery. 

As always, the most up to date information is available on the Stevens COVID-19 website

Thank you for your attention to this important information.


3/23/20: A Reminder of Stevens’ Policies and Values

To: The Stevens Community
From: Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Warren Petty, Vice President for Human Resources
Date:  March 23, 2020 
Subject: A Reminder of Stevens’ Policies and Values 

We are in unprecedented and challenging times.  All of us are adjusting to a new way of life and to the realities of a global crisis.  

As we navigate today’s complex world, it is increasingly essential that we rely on our communities for support.  The Stevens community remains strong and can be a source of connection for many of us during a time of isolation.  Our means of connection may have moved online, but we can still find community in our classes, meetings, events, and organizations. 

While our interactions have moved online, it is important to remember that all Stevens policies continue to apply to online classes, other educational activities and all interactions with members of the Stevens community.   Although tensions are running high right now, behavior which violates Stevens' policies will not be tolerated: this includes discrimination, harassment including sexual harassment, bullying, hazing and all other types of prohibited behavior.  These policies specifically prohibit harassment and bullying related to illness or disability.  In addition, retaliation against any person for filing a complaint, providing information or taking other actions in accordance with Stevens' policies also violates Stevens' policies.  

Policies may be found in the Policy Library and the Student Handbook. Complaints about behavior which violates Stevens policies should be referred via email to the administrators referred to in each policy.  If you are a student and have a question about the applicability of a policy, please email [email protected].  If you are a faculty or staff member and have questions about a policy, please email [email protected].

Stevens is deeply committed to the safety and well-being of its students, faculty and staff.  Please take this opportunity to show your support and care for one another, and to let our community’s strength and resilience prevail. 

Per Aspera Ad Astra.


3/22/20: New Grading Policy, Financial Aid and Scholarship Renewal, and Guidelines for Teaching Continuity

To: Stevens Community
From: Christophe Pierre, Provost
Date:  March 22, 2020 
Subject:  New Grading Policy, Financial Aid and Scholarship Renewal, and Guidelines for Teaching Continuity 

The transition to remote classes raises many challenges and there is no single solution that meets the needs of every course, instructor and student.

Below you will find information on Stevens’ grading policy, appropriately adjusted to deal with the situation on hand, and recommendations to guide you for the remainder of the Spring 2020 semester.

This is a long email and I ask that you read through all of the information carefully. Additional details about these changes and guidelines will be available online by Tuesday, March 24 on the Office of Undergraduate Academics and the Coronavirus 2019 Information websites.

Please note:

  • Changes to the grading policy apply to the Spring 2020 semester only.
  • There should be exam flexibility throughout the semester; during this first full week (beginning Monday, March 23) of online instruction, there should be preferably no exams, and accommodations should be applied for all assignments due.
  • The information about class guidelines and procedures are intended only as recommendations. Faculty members are the experts in their courses and subjects; they will determine how best to structure their material, exams, and labs, and will in turn communicate this to their students.

NEW GRADING POLICY FOR UNDERGRADUATE STUDENTS

Effective immediately, all undergraduate students at Stevens will be permitted to convert any course used towards undergraduate requirements to pass/fail grading for the Spring 2020 semester.

All courses for which undergraduate students receive passing (P) grades will count toward degree requirements. Note that this overrides some departmental or school/college policies. At the end of the semester, all faculty will submit their course grades (A-F) online to the Registrar’s Office per the Stevens Grading Policy. At this time, students will have seven (7) days after the date on which final grades are posted to choose to move courses to pass/fail grading.

This option also applies to graduate courses, either originally taken through online or on-campus, to fulfill undergraduate degree requirements.

Students may decide to make the conversion, on a course-by-course basis, in consultation with the Office of Undergraduate Academics. This advisory conversation will be a very important part of the process to ensure students understand the implications of electing the pass/fail option.

The academic leadership chose this adjustment to the policy after reviewing decisions being made at many other institutions across the country. Further guidance and procedures for this option will be communicated to you and the students soon.

A pass/fail grade in a class will not contribute towards the student’s calculated undergraduate GPA.

Note that for graduate students, and undergraduate students taking classes for graduate credit, there will be no change in the grading policy that is currently in effect.

If you have additional questions about the new grading policy for Spring 2020, please contact [email protected].

UNDERGRADUATE STUDENT FINANCIAL AID AND SCHOLARSHIP RENEWAL FOR 2020-21

To relieve some anxiety about scholarship and financial aid renewal for next year, Stevens is taking the steps below.  We are committed to assisting students who are experiencing academic difficulty due to COVID-19 and will be as flexible as possible as we assess eligibility for financial aid and scholarship renewal. For initial questions, please contact the Office of Financial Aid.

  • The 3.20 GPA renewal requirement for the Presidential, Ann P. Neupauer, and Clark Scholarships has been suspended for the 2019-2020 academic year.  However, students receiving these scholarships must meet Satisfactory Academic Progress (SAP) standards for the scholarships to be renewed for the 2020-21 academic year.
  • Satisfactory academic progress (SAP) standards for renewal of federal, state and institutional scholarship and grant aid is comprised of a minimum GPA requirement and progress toward completion of the student’s degree program. Students who elect to use the pass-fail option will not jeopardize renewal providing they continue to make progress toward their degree (earn at least 67% of the credits attempted). 
  • Students not meeting satisfactory academic progress standards (SAP) may appeal.  Stevens’ appeal policy considers all extenuating circumstances, which is inclusive those related to the COVID-19 outbreak (illness of student or family member, compliance with quarantine period or disruption resulting from the outbreak).  Students who are not making SAP will receive notification after grades are submitted and instructions on how to appeal via email in late June.

GUIDELINES FOR TEACHING CONTINUITY, INCLUDING ONLINE EXAMS, LAB CLASSES AND DESIGN CLASSES

Our faculty will be flexible and accommodating without compromising educational integrity. Instructors will have the opportunity to revise their syllabus for the semester. Assignments may change, but additional assignments should not be added unless they are to be used in lieu of an exam. All instructors will revise syllabi with an updated schedule, assignment and grading information and post them on Canvas by Friday, March 27.

The following guidelines and best practices for exams, lab classes, and design classes will be considered:

Exam Flexibility:

  • Ask students to sign the Honor System Pledge.
  • Change an exam to another kind of assessment, such as a term paper.
  • Change an exam to a series of assessments worth fewer points, such as quizzes and online presentations.
  • Use open-book exams with appropriate time restrictions.
  • When using online proctoring tools, do not require students to turn on a webcam.
  • Should the exam be conducted online, plan to offer a “trial quiz” first, during the week of March 23rd, to allow for a test run prior to the launch of the exam, which you may plan to offer the following week or later in the semester.

Lab Classes:

  • Use previously available video recordings (produced either at Stevens or other institutions) to demonstrate experiments.
  • For critical demonstrations with no available recording, instructors may go to the lab to broadcast or record for online teaching. Please get permission to access the lab ahead of time. It is imperative to follow strict protocols for safety and protection from the coronavirus.

Design Classes:

  • Use online instructional resources as much as possible.
  • Modify the scope and direction of design projects to avoid utilizing any on-campus resources, such as the machine shop access, assembly spaces, labs, and travel.

3/22/20: Update on Stevens Institute of Technology COVID-19 Status and Precautions

To: The Hoboken Community
From: President Nariman Farvardin
Date:  March 22, 2020 
Subject:  Update on Stevens Institute of Technology COVID-19 Status and Precautions 

As our elected leaders, health officials, and first responders in Hoboken, the State of New Jersey, and in Washington D.C. continue to address the dynamic and demanding challenges presented by COVID-19, I would like to report on the current circumstances at Stevens Institute of Technology and the measures we are taking to reduce and slow the spread of the virus within our campus community and within the City of Hoboken.

Updates:

  • As of today, Sunday, March 22, 2020 there has been one confirmed case of COVID-19 among the Stevens community, which was reported on Friday, March 20th.  The individual is a resident of Bergen County, which is the reporting health agency.  This case has also been reported to the Hoboken Department of Health.  The individual was last on campus on March 12th and notifications are in progress, consistent with privacy laws.
  • As of Monday, March 23, 2020, access to the Stevens campus and buildings will be restricted only to those with a valid Stevens ID or those who have requested and received prior authorization to perform an essential service from Stevens Campus Police until further notice and in accordance with Governor Murphy’s Executive Order 107.  We apologize for the inconvenience, but must undertake this additional precaution to promote social distancing and limit gatherings per State and local guidance.  We look forward to returning to normal operations and re-opening our campus as soon as it is safe to do so.   

Previous and Ongoing Measures to Reduce and Slow the Spread of COVID-19:

The Stevens Emergency Management Team (EMT) issued its first health advisory in late January advising students, faculty, and staff about the coronavirus (COVID-19) and launched a COVID-19 website in early March to serve as a repository for all guidance to the Stevens community.  This public-facing website provides transparency for all Stevens and external stakeholders into the current status at Stevens and the actions we have implemented for our community. 

In addition, Stevens has taken the following measures to reduce density on our campus and in Hoboken, to promote social distancing, and ultimately, to reduce the demand on the Hoboken health care system should there be a surge of COVID-19 cases:

  • Moved all classes online for the remainder of the Spring 2020 semester and closed the library, athletic spaces, and dining halls
  • Implemented telework arrangements for faculty and staff
  • Asked students in the Stevens housing program, where possible, to move out of campus residence halls, Greek housing owned by Stevens, and apartments leased by Stevens in buildings in Hoboken, while considering exceptions and/or extensions and making provisions for those who are unable to move out.  This measure is consistent with the actions of universities across the nation and the globe—and particularly those in densely populated urban centers—and is intended to reduce the density of our student population in Hoboken, decrease undesirable living arrangements such as shared bathrooms, and reduce the potential burden on our City’s health care system.  In his March 21st press conference, Governor Murphy expressly stated that moving is a permitted activity.  Stevens has allowed a 10-day period for moving out and implemented an appointment schedule to limit the number of people in any particular building or area at one time.
  • Implemented enhanced sanitizing/disinfection protocols, including use of a hospital-grade disinfectant for disinfecting “high-touch” areas of the campus.  All door knobs, elevator call buttons and panels, and other high touch surfaces are also being cleaned nightly. 

We are closely following guidance and developments in Hoboken, and we are regularly participating in the Hoboken COVID-19 Community Emergency Response Team (CERT) meetings.  Relevant information from the City of Hoboken and the State of New Jersey is routinely included in regular updates to the Stevens community, and we have strongly and repeatedly urged members of our community to register for Hoboken Nixle alerts. 

Final Thoughts:

The Stevens community is working hard to address the evolving challenges of this crisis with the primary goal of protecting the health and safety of our own and the Hoboken communities while delivering on our commitment to provide a world-class education for our students.  I am heartened by the resiliency, generosity of spirit, collegiality, and dedication of our elected leaders, first responders, health officials, and so many others during this period of disruption and uncertainty. 

As an example, I am happy to share one voluntary, grassroots response of our faculty to the new restrictions and transition to remote schooling for Hoboken’s pre-K-12 students.  Through a series of interactive webinars, Ask a Stevens Prof aims to engage pre-college students in science, technology, engineering and mathematics (STEM) learning and share our faculty’s pioneering research.

In closing, I offer all members of the Hoboken and Stevens community my most sincere appreciation and best wishes in this era of unprecedented challenges.  Both Stevens and the City of Hoboken are well-known for resiliency, and we will practice the lessons we have learned in the past in the coming weeks and months.  The Stevens motto, Per Aspera Ad Astra (through adversity to the stars), seems particularly fitting in this circumstance. 

We will get through this together.


3/21/20: Health Advisory: Additional Information on First COVID-19 Case at Stevens

To: The Stevens Community
From: Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Date:  March 21, 2020 
Subject:  Health Advisory: Additional Information on First COVID-19 Case at Stevens 

I write to provide more information on the individual who tested positive for COVID-19.  While we are unable to provide the name of the individual due to privacy regulations, we can provide some additional information. 

The best information we have at this time is that the individual is a commuter student from Bergen County who last attended in-person classes on campus on Friday, March 6, 2020.  We will be notifying students and instructors in those classes and recommend that they monitor their health closely.  We have also learned that the only location on campus that the student visited after March 6, was the Theta Xi House and we have already notified the members of Theta Xi that the individual last visited the house on March 12th and became symptomatic on Friday, March 13, 2020.  At this time, the student is recovering well.

Steps Stevens Has Taken

  1. Stevens has notified the Hoboken and Bergen County Health Departments.  We anticipate that representatives of all relevant health agencies will follow their established protocols, and Stevens stands ready to assist them with their investigations and notifications.
  2. Based on guidance from the Hoboken Health Department, Stevens has notified members of Theta Xi and instructed them to self-isolate immediately through at least Friday, March 27, 2020 and if they experience any COVID-19 symptoms,  to contact their  healthcare professional and report that they may have had contact with someone who tested positive for COVID-19. 
  3. Yesterday, Stevens closed and disinfected the Theta Xi house and at this time the house is only accessible by Stevens Police and those who are thoroughly disinfecting the house.

Next Steps

  1. Stevens will notify instructors and students who had classes scheduled with this student and recommend that they monitor their health and if they experience any COVID-19 symptoms,  contact their  healthcare professional and report that they may have had contact with someone who tested positive for COVID-19. 
  2. We urge all members of the Stevens community to take the following precautions: 
    • If you experience any COVID-19 symptoms, contact your healthcare professional for advice.  You may also call the 24-hour public hotline maintained by the N.J. Department of Health: 800.222.1222. 
    • Practice self-isolation and social distancing.
    • If you test positive for COVID-19, please immediately contact Stevens Student Health Services at 201-216-5678 or [email protected].

We understand that this latest development has created additional stress and uncertainty among our community.  However, with the increased availability of testing and the spread of the virus in Hoboken as well as the surrounding communities, unfortunately, we expect to have more cases in our community.

The Stevens leadership and our Emergency Management Team are closely monitoring the rapidly changing course of COVID-19 and will continue to provide additional information, support and resources to protect the health, safety and well-being of our community and the broader Hoboken during this extraordinary situation.  

We are hopeful that the measures put in place previously to reduce and slow the spread of COVID-19, including online instruction and telework arrangements for the remainder of the semester for most employees, social distancing and cancellation of Spring 2020 events will  provide some protection for our community and the surrounding communities. As always, the most up to date information is available on the Stevens COVID-19 website

Thank you for your attention to this important information.


3/20/20: Health Advisory: First COVID-19 Case at Stevens

To: The Stevens Community
From: Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Date:  March 20, 2020 
Subject: Health Advisory: First COVID-19 Case at Stevens 

The university has learned that a member of the Stevens community who lives in Bergen County, New Jersey has tested positive for COVID-19.  Our best information at this time is that the individual was last on campus Thursday, March 12, 2020 and became symptomatic on Friday, March 13, 2020.

In accordance with guidelines from health agencies and the Centers for Disease Control and Prevention, this individual is self-isolating at home and is expected to make a full recovery.  To remain in compliance with privacy regulations, we are unable to provide additional information about this individual.

While Bergen County is the reporting health agency, Stevens has notified the Hoboken Health Department.  We anticipate that representatives of all relevant health agencies will follow their established protocols, and Stevens stands ready to assist them with their investigations and notifications.

In addition, Stevens has thoroughly cleaned and disinfected areas on campus where this individual spent time during the week of March 9th.  As we learn more from the investigation by relevant health agencies, we will continue additional disinfection, which is occurring campus-wide on a regular basis.

We urge all members of the Stevens community to take the following precautions:

  1. If you experience any COVID-19 symptoms, contact your healthcare professional for advice.  You may also call the 24-hour public hotline maintained by the N.J. Department of Health: 800.222.1222. 
  2. Practice self-isolation and social distancing.
  3. If you test positive for COVID-19, please immediately contact Stevens Student Health Services at 201-216-5678 or [email protected].

This latest development may create additional stress and uncertainty among our community.  Please know that the Stevens leadership and our Emergency Management Team are closely monitoring the rapidly changing course of COVID-19. We will continue to provide additional information, support and resources to protect the health, safety and well-being of our community and the broader Hoboken during this extraordinary situation. Measures put in place previously to reduce and slow the spread of COVID-19, including online instruction and telework arrangements for the remainder of the semester for most employees, social distancing and cancellation of Spring 2020 events, are still in place. Updated information is available on the Stevens COVID-19 website

For those experiencing anxiety and stress due to the COVID-19 emergency, the N.J. Department of Human Services operates a toll-free “warm line” which is a resource for people seeking mental health service. The warm line is activated during events that impact the mental health of New Jersey residents. The warm line is available 24 hours and has language access:  (877) 294-HELP (4357). Note that the “warm line” does not replace 911 and is not used to report emergencies.

Students who have questions regarding moving their belongings out of residence halls or Stevens leased housing in Hoboken should review the guidelines provided in yesterday’s update announcement on Stevens COVID-19 website.  Though many students and families prefer to retrieve their belongings and move home—which also reduces the demand on Hoboken’s health care system—accommodations are being considered for students with extenuating circumstances. Assistance and/or extensions will be provided to those that are not in a position to retrieve their belongings by March 27th.

Thank you to each member of our community for your role in limiting the spread of COVID-19, including by adhering to social distancing guidelines. We deeply appreciate the work of so many faculty, staff, and students who have responded thoughtfully to this public health emergency.


3/19/20: Update on Stevens Students Moving Out of Campus and Leased Housing

To: Stevens Housing Residents          
From: Sara Klein, Assistant Vice President for Student Affairs
Date: March 19, 2020
Subject: Update on Stevens Students Moving Out of Campus and Leased Housing

First, I want to acknowledge that the communication regarding students moving out of campus and Stevens Leased Housing has created some concern and prompted a number of questions.  

This email is intended to clarify:

  • who is being asked to move out 
  • the process and timeline for moving out
  • how this process is being implemented in accordance with Hoboken’s recent guidance for residents 
  • the process for requesting an exemption or extension 
  • the reasons for this decision

This communication applies to students in campus residence halls, Stevens-owned Greek houses, the Lore-el Center and CARE House or in one of several off-campus buildings in the Stevens leased housing (SLH) program.  Students in these buildings are being asked to move out by Friday, March 27th, which allows a 10-day period (from the original announcement) in order to stagger appointments and limit the congregation of people who are moving out in any particular time period.  If students plan to move out but cannot do so by March 27th, please complete the ‘Extension Request’ form on the MyStevens Housing & Dining Tab.    

Procedures For Students Moving Out of Campus Residence Halls
All students moving out of Stevens housing must request an appointment date and time (through Friday, March 27) using the ‘Schedule your Move Out’ form on the MyStevens Housing & Dining TabPlease do not arrive to move out without a confirmed appointment.  Housing staff will respond to each request and will permit only a handful of move-outs in each building at one time and will limit move-outs within rooms and apartments to one person at a time.  Housekeeping staff are continuing to clean all high-touch spaces and fixtures regularly, but students and their families are encouraged to take all precautions and wash their hands frequently.  

Procedures For Students Moving Out of Stevens Leased Housing (SLH) Buildings
Please follow the same procedures to request an appointment date and time.  Furthermore, please recognize that the Mayor of Hoboken has asked that all residents self-isolate.  Please note that the decision to implement a move-out policy for students in the Stevens housing program was made expressly with the goal of reducing community spread COVID-19 in the weeks and months ahead.  We ask that all students moving out of SLH do so expeditiously, following social distancing protocols, and with the utmost concern for your own and other residents’ health and safety.

Procedures For Students Who Cannot Return to Campus or SLH to Move Belongings
Students who have already traveled a significant distance to return home, or who have any concern about returning to campus to pack their belongings can choose to have their belongings packed and either stored in a local storage facility until August 2020 or shipped home.  Stevens will cover the cost of this service for those students interested in this option. Please complete the ‘Assistance with Belongings’ form for packing, shipping or storage needs.

Procedures For Students Who Cannot Return Home
We understand that, for a variety of reasons, some students cannot return home.  As always, we will work with individual students to ensure that students facing extenuating circumstances can remain in Stevens housing.  We will consider each request to remain in Stevens housing on a case by case basis using the following criteria to guide decisions:

  • A student who faces housing insecurity (homelessness or a precarious living situation);
  • A student who faces financial insecurity;
  • A student previously certified “independent for the purposes of financial aid”;
  • An international student, or a student unable to safely travel home due to travel restrictions
  • Students who themselves are at high risk or who have family members at home who are at high risk

Those students seeking exceptions should complete this form and will receive a response within 48 business hours.  Students given an exception to remain in Stevens housing may be required to move to a different location in Stevens housing.  If Stevens closes its on-campus dining facilities, Stevens will make arrangements for students who remain in our housing to have food by providing one or all of the following: refunds of meal plans, Duckbills, or other options.

A Final Note
Like hundreds of colleges and universities across the nation, and particularly those in dense urban areas such as New York City, Stevens has made the difficult decision to close our residence halls to protect the health and safety of the Stevens and Hoboken communities.  Projections from the CDC, the State of New Jersey, and other government agencies suggest that the number of confirmed cases of COVID-19 will continue to grow, and many hospitals—particularly those in cities—are expecting a surge in the demand for hospital beds and medical services.  Reducing the Stevens population in Hoboken, which we have also done by transitioning to remote business operations, will lessen the strain on the Hoboken health care system. 

This is a difficult time for all of us and we know that moving out of Stevens housing right now was unexpected and poses challenges for many students.  We are committed to working with each student and family to assist with any concerns and help as many students as possible to return home.  Please contact the Office of Residential & Dining Services with any questions at [email protected].  

We thank you in advance for your patience and understanding.  


3/19/20: Changes You Can Make to Your Benefits During Remote Operations Period

To: All Faculty and Staff
From: Warren Petty, Vice President for Human Resources
Date:  March 19, 2020 
Subject:  Changes You Can Make to Your Benefits During Remote Operations Period 

With the majority of Stevens employees working remotely through the end of the Spring 2020 semester, the Division of Human Resources would like to notify you of changes you can make to certain benefits during this time.

Employees can make changes to the following benefits as outlined below:

  • WageWorks Commuter Benefit: Visit the WageWorks website to suspend contributions to your commuter benefit for May 2020 and after. 
  • To do this, please go to the WageWorks website by April 10th, 2020 and elect to suspend or discontinue your contributions. If this election is completed by April 10th, 2020, a deduction will not occur in your May paycheck(s).
    • WageWorks will also honor transit pass refunds based on the policy set by NJ Transit and will notify participants of the policy once they receive communication from NJ Transit. 
    • WageWorks website: https://www.wageworks.com/mycommute/ 
  • Dependent Care Flexible Spending Account (FSA): If you have a change in childcare services, you can modify your Dependent Care FSA election, including terminating deductions. Please contact Fionnuala Coyle, Benefits Coordinator, at [email protected] to make changes.
  • Mail Order for your maintenance medications: Please remember you always have the option for mail order delivery of your maintenance medications through Optum Rx. You can call Optum at (855) 219-0964 or visit the website for more information: https://www.optumrx.com/public/landing 

During this period, you cannot make changes to any other benefits, including medical, dental or vision, unless you have a qualifying life event. Our Healthcare Partners however, are each taking steps to respond to COVID-19. Please visit their sites to learn more:

If you have any questions or would like additional information, your Stevens Benefits Department is available to serve you by contacting:


3/18/20: Stevens Housing Closing for Spring 2020

To: Stevens Housing Residents           
From: The Office of Residential and Dining Services           
Date: March 18, 2020
Subject:  Stevens Housing Closing for Spring 2020

We hope you and your families are well.  While Stevens is not aware of any confirmed cases of COVID-19 in our community, as of today, the City of Hoboken has reported seven confirmed cases. We are complying with guidance from the CDC, Office of Emergency Management, the State of New Jersey, and the City of Hoboken issued daily.  In order to ensure the health and safety of our community, Stevens is taking the following actions:

Stevens Housing is closing.  All residents living on-campus, off-campus, leased (SLH), special interest and Stevens-owned Greek housing must be packed, cleaned, vacated with all keys returned by Friday, March 27, 2020.  We strongly urge students to leave earlier if possible.  Stevens classes will be continuing online for the remainder of the spring semester, and Stevens offices are operating remotely until further notice.

EXCEPTIONS TO LEAVING HOUSING:

We recognize there may be some students who have extremely exceptional reasons (i.e. international students who are truly unable to fly home right now) that require them to remain in Stevens Housing.  It will be extremely rare for us to make an exception and allow a student to remain in Stevens Housing during this time. Those students seeking exceptions should complete this form and will receive a response within 48 business hours.  We will work with you to find alternatives to remaining in Stevens housing. Students given an exception to remain in Stevens Housing may be required to move to a different location in Stevens housing. 

HOW TO PROCEED WITH VACATING STEVENS HOUSING:

  • ALL STUDENTS in Stevens Housing must check out online after they vacate their room and return their key(s).  Check out is done via the MyStevens – Housing & Dining tab.
  • In order to space out the number of students checking out at one time, you must schedule your check-out time through your myStevens Housing & Dining tab. Please note we may ask some students to change their times if we have too many students during one time. Move out times are from 9 am - 4 pm.  Keys are to be returned to Area Offices in Jonas Hall, Humphreys or Davis, or Center Desk.
  • If you are a resident who received permission to remain in Stevens Housing during Spring Break, please start the process of moving out immediately. We expect you to depart by Sunday, March 27, 2020.
  • If you live in SLH and retained housing for the Fall, you still must vacate and remove all of your belongings until you are able to return.
  • If you are away for Spring Break and plan to return, you should return as soon as possible to remove your belongings, but no later than March 27th, when Stevens Housing closes.
  • If you are away and not able to return to campus before March 27th but you still have belongings in your room, please complete this form to arrange for the packing and storage of your items through August 2020, or the packing and shipping of your items.
  • If you have already left Stevens Housing, removed all of your belongings and did not plan to return, please make sure you have checked out online and returned your key (and fob if applicable). If you can safely return your key to the Center Desk, please.  If you are not able to return your key in person please mail your key (and fob if applicable) to the following address:

Stevens Institute of   Technology
Office of Residential and Dining Services
1 Castle Point Terrace, Hoboken, NJ 07030

  • We will provide additional information about storage locations in the area if you choose to pack and store your own items.  Many storage companies are currently offering discounted promotions to college students.
  • Each resident must complete their own key check out envelope.  Please seal the key (and fob) in the envelope that can be picked up and dropped at any Area Office Key Drop Box (Jonas, Humphreys, Davis) or the Howe Center Desk.  Please check out online after submitting the envelope.

HOUSING AND DINING REFUNDS:

Stevens administration is working on a process for possible housing and dining refunds for the unused portion of the spring semester.  Please be patient with us as we focus first on safely moving our students out of housing. Additional information will be forthcoming.

QUESTIONS AND ANSWERS:

  • The Office of Residential and Dining Services (RDS) is providing services remotely and will respond to your questions by emailing [email protected].  RDS will be accessible by phone during limited hours through March 27th by calling (201) 216-5128.
  • All Stevens Shuttle service ends for the semester on Sunday, March 22, 2020.
  • All Stevens Dining services, including Pierce Café, will close on Friday, March 27, 2020.
  • For emergency assistance during this time, please contact the Howe Center Desk at (201) 216-5105.
  • The Stevens Housing Application is open for students who need to apply for Fall 2020 housing and can be found on your myStevens Housing & Dining tab.
  • Storage Information:

A1 Self Storage

      • https://www.a1selfstorageonline.com/
      • 201-654-6952
      • 345 10th St. Jersey City, NJ
      • Current Promotion for Stevens Students: buy 2 months get 2 months free or buy 3 months get 3 months free or 50% for 6 months. You also get 10% off if you book online. 
      • Self-Storage Only, no campus pickup.

Blue Storage 

      • https://www.storageblue.com/
      • 315 Coles St. Jersey City, NJ.  201-222-6611
      • 3322 Hudson Ave, Union City, NJ.  201-617-7700
      • Current Promotion for Stevens Students: 4 feet high, 5 feet deep and 5 feet wide locker for $20 a month. 6 feet high, 5 feet deep and 5 feet wide locker for $30 a month. 8 feet high, 5 feet deep and 5 feet wide locker for $40 a month. 
      • Self-Storage Option, or Free Campus Pickup option 

U Hall Self Storage

Please note that Stevens has launched a website dedicated exclusively to information, plans and guidance on the coronavirus (COVID-19).  The website consolidates all of the recent emails, advisories, and resources in one place.  The website will be updated regularly as we have new information. 

We appreciate the resilience of our community in these unprecedented times.  We know we will all work together to support one another.  We will still stay connected to one another, in spirit and through technology, as we carry on the work of learning and research remotely.  Please follow @followstevens and @stevensstudents on Instagram for regular updates and information about virtual community events and opportunities.  Until we gather again, stay safe and healthy.


3/18/20: Research Guidelines and Academic Building Access

To: Stevens Community
From: Christophe Pierre, Provost
Date:  March 18, 2020 
Subject:  Research Guidelines and Academic Building Access 

Effective March 17, the City of Hoboken issued a self-isolation policy. As such, while research is still permitted on campus, faculty, staff, and students should only come to campus for critical research needs. More about the City of Hoboken’s self-isolation policy can be found on this website.

RESEARCH GUIDELINES
Should it be absolutely necessary to come to campus, it is imperative that all researchers follow the guidelines below for safety and social distancing.

  • Most importantly, for safety reasons, no one should work alone in a laboratory. However, it is imperative, that individuals maintain at least 6 feet in between all the time.
  • There should be no more than three people in a laboratory at a given time, and depending on the size of the space, no more than two people.
  • Shift workspaces to maintain distance.
  • Stagger shifts to minimize number of people in the lab.
  • Work remotely for all non-laboratory work, such as writing, planning, or data analysis.
  • Establish access connections and communication tools to ensure effective remote work.

Additional information about the continuity of research and support during this time will be available on our website soon. Please continue to reference our website for the most up-to-date guidance.

ACADEMIC BUILDING ACCESS
Starting tonight, March 18 at 10 p.m., all campus academic buildings: Babbio, McLean, Burchard, Morton-Peirce-Kidde, Gateway Academic Center, Edwin A. Stevens Hall, Carnegie Laboratory, Davidson Laboratory, Altorfer, North Building, Nicoll Environmental Laboratory, Rocco Technology Center, and Pollara House will be closed until further notice. This means exterior doors will be locked and will not be open to the general public.

Faculty, staff, and students who currently have access to the buildings will continue to have access using the card access system or keys, subject to the social distancing and self-isolation guidelines described above and by the City of Hoboken, State of New Jersey, and federal regulations regarding the COVID-19 epidemic.

Please note that these guidelines are subject to change pending updates from the City of Hoboken, State of New Jersey, or federal regulations.

Thank you for your adherence to these guidelines and I hope you are all staying safe and healthy.


3/18/20: President’s Message: COVID-19 Spring 2020 Semester

To: The Stevens Community
From: President Nariman Farvardin
Date:  March 18, 2020 
Subject:  President’s Message: COVID-19 Spring 2020 Semester 

The novel coronavirus (COVID-19) has presented novel and unprecedented challenges for our global society, our elected leaders and policymakers, for institutions of higher education, and for many individuals and families.  As the Stevens leadership team continues, in close consultation with our Emergency Management Team (EMT), to adapt to and plan for rapidly changing circumstances—including the continuation of all online learning and remote business operations for the remainder of the semester and the postponement of Spring 2020 campus events such as Commencement and Alumni Weekend—it is appropriate to underscore several important points to our students, faculty, staff and administration, and the extended Stevens community.

First, we are committed to protecting the health and safety of the entire Stevens community while delivering on the commitment we have made to our students:  providing a world-class, technology-infused education.  The Stevens education has proven, over 150 years, to create innovators, problem-solvers, and leaders.  At this moment in our nation’s history, industry and society have an urgent need for the types of graduates that Stevens produces.  And, while the mode in which we are delivering courses has changed, we are all working hard to fulfill our core commitment to educating our students. 

Second, this is a time when we must continue to work together toward innovative solutions with the best interests of our collective community in mind.  Our community includes not only our undergraduate and graduate students, but also our faculty and staff, our alumni and friends, our partners, and our local community of Hoboken.  To this end, on Monday, March 16th, Stevens transitioned to remote work protocols for all administrative offices in addition to the online education measures put in place on March 11th which will now continue through the end of the Spring 2020 semester.  These arrangements have the dual objectives of:

  1. providing core business services—e.g., course work and educational programs as well as all business operations—remotely; and
  2. promoting social distancing to reduce community spread of COVID-19. 

On March 17th, the City of Hoboken announced more stringent guidelines for individuals and businesses, including requiring residents to stay home except for essential needs, such as the purchase of food, care for a family member or friend, health care visits, or employment where remote work is not possible. 

New announcements are forthcoming almost hourly from Hoboken, the State of New Jersey, and the federal government with additional updates and measures being implemented.  We will be following all such guidance and urge all members of our community to stay informed by registering for Stevens Alerts on the myStevens page, reviewing the Stevens COVID-19 web site, Hoboken Nixle alerts, and updates from the Governor of New Jersey.  

Third, I want to urge all members of our community—particularly those who are young and healthy and at low risk of serious COVID-19 illness—to follow the guidelines and precautions being promulgated by the Centers for Disease Control and Prevention and other respected sources and government agencies to promote social distancing and other health protocols. 

“Flatten the curve” has entered into the popular vernacular, and succinctly describes our challenge:  take every measure possible to significantly reduce and slow down community spread to ensure that our healthcare system can meet the demand.  For a STEM-based institution such as Stevens, we understand the mathematics behind the bell-shaped curve, but we must all adapt our own behavior to flatten the curve.  In particular: 

  • Reduce contact, but stay in touch.  Avoid face-to-face interactions when there are alternatives.  This includes professional and social interactions.  Use technology to connect and seek support; check in with friends and family to make sure they are managing in these challenging times.
  • Think creatively:  As a university, we are here to deliver education, to help students grow and mature, to produce talent that will fuel our economy, and to recruit the next generation of leaders.  We must abandon “business as usual” approaches and find new, innovative, and perhaps alternative ways of doing what our community has done so well in recent years.  I urge all members of the Stevens community to think creatively to find ways to deliver our curriculum and coursework; to recruit new undergraduate and graduate students; to conduct our groundbreaking research and even expand our research portfolio; and to perform the routine business operations that are far from routine today.  In recent times, particularly, Stevens has displayed a spectacular agility and has nimbly responded to and overcome serious challenges.  Now is the time to step up, lean in, and continue to differentiate Stevens as an institution that solves problems and creates leaders.

To our students, especially, I want convey to you my own disappointment, which I know is shared by all my colleagues, that the current circumstances have required the discontinuation of in-person classes and of many social activities and campus traditions for the Spring 2020 semester.  It saddens me to know that I will not get the opportunity to see many of you on campus for at least a while and that many of you are missing some of the very people and things that brought you to Stevens in the first place.  On behalf of the administration, we will do everything possible to find opportunities to bring you all together when it is safe to do so, and to celebrate the strength and spirit of our community.  

Lastly, I am immensely proud and humbled by the selfless dedication of many, many members of our community who are working around the clock to address this dynamic and evolving situation.  Our Emergency Management Team (EMT) is meeting regularly to anticipate and address numerous challenges while synthesizing rapidly changing updates on local health conditions and governmental guidance.  Each division of the university and the many faculty and staff within are making and implementing contingency plans in this evolving situation with the goal of fulfilling our commitments to our students and protecting the health and safety of our entire community.  I particularly want to thank the faculty who have quickly transitioned to fully online coursework, as well as the Division of Information Technology, which has provided the necessary technical support and training.  Through the thoughtful, collaborative, and comprehensive planning of our EMT, campus leaders, and academic colleagues, Stevens aims to be ahead of the curve in how we are dealing with COVID-19.  We will continue to be proactive, responsive, and work through the technical and other challenges and numerous uncertainties presented by this dynamic and extraordinary situation.

In closing, I offer all members of our community my most sincere appreciation and best wishes in this era of unprecedented challenges.  As an institution known for its education and research capabilities in resiliency, we will practice these lessons in the coming weeks and months as we did in the aftermath of our August 2019 ransomware attack, Hurricane Sandy in 2012, and previously, in the aftermath of 9/11.  The Stevens motto, Per aspera ad astra, (through adversity to the stars) seems particularly fitting in this circumstance.  

We will get through this, again, together.


3/18/20: Working from Home Safely and Securely

To: All Faculty and Staff
From: Darren Yezo, Chief Information Security Officer
Date:  March 18, 2020 
Subject: Working from Home Safely and Securely 

Experts are warning of a new wave of cyberattacks targeting individuals who are forced to work from home during the current coronavirus outbreak. There is increasing evidence that hackers are using the concerns over the outbreak to target individuals, and that working outside secure office environments opens the door to more cyber vulnerabilities.

We know that working from home can be challenging, perhaps even overwhelming, as you adjust to your new environment. One of our goals is to enable you to work as securely as possible from home. This guide contains five simple steps to help secure your home workspace. The best part is that each step will help secure your work and make you and your family safer as you create a cybersecure home.


3/17/20: Online Classes, Remote Working Arrangements, Commencement, and Additional Updates

To: The Stevens Community
From: Christophe Pierre, Provost
Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Date:  March 17, 2020 
Subject:  Online Classes, Remote Working Arrangements, Commencement, and Additional Updates 

At this time, Stevens is not aware of any confirmed cases of COVID-19 in our community.  However, as of today, the City of Hoboken has reported five confirmed cases. We are complying with guidance from the CDC, the City of Hoboken, and the State of New Jersey, and new information is being issued daily.  In order to ensure the health and safety of our community, Stevens is taking the following actions:

  • Classes Will Continue Online through Spring Semester. All Spring 2020 semester classes will continue to be held online during their normal scheduled time until the end of the semester, Monday, May 18. Additional information about labs, design projects, and exams will be coming soon from the faculty and further information about housing, dining, and student life will be coming from Student Affairs.
  • Employees Working Remotely. Stevens will extend the guidance for employees to work remotely for those employees whose positions allow this, until Monday, May 18.  Further guidance will be provided well in advance of May 18 to allow employees and families to plan for the summer.
  • Guidance from the City of Hoboken: Hoboken Residents Must Self-Isolate. Today, Hoboken announced more stringent guidelines, including requiring  people to stay home except for essential needs, the purchase of food, care for a family member or friend, to get health care, or employment where remote work is not possible.  All Hoboken alerts on COVID-19 can be found here.  We urge everyone to sign up for Hoboken alerts here.  It is also strongly recommended that all members of the Stevens community enroll in StevensAlerts, by going to myStevens.edu to receive urgent and important updates. 
  • Undergraduate Admissions Tours, Information Sessions, and Admitted Student Events will be held virtually through the end of the Spring semester. Additional information about these events will be shared with the affected students, faculty, and staff soon. Please encourage those who wish to tour the Stevens campus now can experience the university’s Virtual Tour.
  • Innovation Expo, originally scheduled for May 1, will be no longer be held on campus. We will be working with students, the Schools, and the faculty to virtually display the senior design projects. Planning for this is underway, and we expect to have more information for you soon.
  • Commencement. Unfortunately, with the uncertain climate and CDC and NJ guidance about large events, we have decided that it is in the best interest of the community, the students, and their families to postpone Commencement, originally planned for May 20, 2020. We are working on rescheduling it for a later date.  Stay tuned for more information.
  • Alumni Weekend activities, originally scheduled for June 5 – June 6, 2020 will be postponed to a later date.
  • Other Events.  At this time, all other events between now and May 31 will also be cancelled, postponed, or held virtually. This includes the Math Olympiad (May 16th), Commencement Week activities (beginning May 11th), and other smaller scale events.

Unfortunately, none of these decisions were easy to make, and we realize the significant impact they will have on our community. However, given the challenging times and first and foremost, the safety and health of our community, we felt it was important to make these decisions sooner rather than later.

We appreciate the resilience of our community and know that we will all come together to support each other, and our students.


3/17/20: Online Classes Through the End of the Semester

To: All Faculty and Staff
From: Christophe Pierre, Provost
Date:  March 17, 2020 
Subject:  Online Classes Through the End of the Semester 

In light of the challenging and uncertain climate due to COVID-19, Stevens will continue to offer all classes completely online beyond Sunday, April 5, through the end of the spring semester on Monday, May 18.

This means that all courses and recitations will be held at their normal scheduled times for both instructors and students to allow for productive discussions and Q&A during the class time. During this time, office hours and tutoring sessions should also be held virtually at pre-arranged times to enable students to take advantage of these resources.

Additional guidance on how to manage research, lab classes, projects and exams will be coming soon.

Thank you for your focus and support for our students during this difficult time.

Finally, I would like to express my profound gratitude to our faculty and staff for their support and cooperation as we made the transition to online classes and worked to maintain important administrative operations. And I am proud of the way the Stevens community has come together so quickly to ensure that the university is able to carry out its academic mission and serve our students.


3/16/20: Current IT Support Information

To: All Students
From: Michael Parente, Interim Vice President for Information Technology
Date:  March 16, 2020 
Subject:  Current IT Support Information  

During the current university closure, all technology support will be provided remotely. The Technology Resource & Assistance Center (TRAC) will not be open during this time. If you require technical support, as an initial step, we ask that you search the Knowledge Base for help. If you cannot find an answer to your question or a solution to your problem in the Knowledge Base, the most expedient method to receive support is to submit a service request through the IT Service Desk ticketing system. This will ensure your request is visible to all User Support Services staff and can be routed to the appropriate person to address your specific issue. We will have members of the User Support Services staff regularly attending to the ticket queue during normal work and class hours.

Due to the high volume of people working remotely and the closure of TRAC, we have established a new support hotline to allow User Support Services staff to better assist you. This hotline has enhanced call routing features that will make the process of delivering your call directly to a remote User Support Services staff member more efficient. The hotline number to call is 201-380-6599. The hotline will be active starting tomorrow, March 17th, at 8 a.m.

If you are prompted to leave a voicemail message after calling the new hotline, we encourage you to do so because we will have someone actively monitoring those messages. You can expect to either receive a phone call or have a ticket created on your behalf so your request is added to the queue in the order it was received.

Until the new hotline is no longer being used, we will not be actively monitoring the existing User Support Services number (201-216-5500) and instead will only be periodically checking it for messages.


3/16/20: Tips and Training for Effective Teleworking & Current IT Support Information

To: All Faculty and Staff
From: Michael Parente, Interim Vice President for Information Technology
Warren Petty, Vice President for Human Resources
Date:  March 16, 2020 
Subject: Tips and Training for Effective Teleworking & Current IT Support Information 

Tips for Working Remotely

If you are new to working remotely (teleworking), you may discover that the experience is much different than you thought it would be. This document will provide tips to help you build smart skills and habits to ensure you stay focused, productive, and happy as a teleworker.

As communicated earlier, please reference the IT Knowledge Base article that provides Stevens-specific essential information and technology resources to support working remotely.

Zoom Training for Staff

In order to support Stevens staff in conducting business remotely, we encourage all staff to use Zoom, our easy-to-use video conferencing system. Please see our Zoom Knowledge Base article for videos and articles on how to use Zoom for meetings.

All Stevens staff have access to Zoom. This week we will begin providing online training sessions on using Zoom specifically for Stevens staff. We invite you to register for a Zoom training session that best fits your schedule. All sessions will be held online, via Zoom. The link to join each session will be shared with registrants.

Canvas & Zoom Training for Faculty

Additional and more specific Canvas and Zoom trainings have been added to the faculty training schedule. Please use this link to register for sessions that are of interest to you. All sessions will be held online, via Zoom. The link to join each training session will be shared with registrants.

IT Support

During the current university closure, all technology support will be provided remotely. The Technology Resource & Assistance Center (TRAC) will not be open during this time. If you require technical support, as an initial step, we ask that you search the Knowledge Base for help. If you cannot find an answer to your question or a solution to your problem in the Knowledge Base, the most expedient method to receive support is to submit a service request through the IT Service Desk ticketing system. This will ensure your request is visible to all User Support Services staff and can be routed to the appropriate person to address your specific issue. We will have members of the User Support Services staff regularly attending to the ticket queue during normal work and class hours.

Due to the high volume of people working remotely and the closure of TRAC, we have established a new support hotline to allow User Support Services staff to better assist you. This hotline has enhanced call routing features that will make the process of delivering your call directly to a remote User Support Services staff member more efficient. The hotline number to call is 201-380-6599. The hotline will be active starting tomorrow, March 17th, at 8 a.m.

If you are prompted to leave a voicemail message after calling the new hotline, we encourage you to do so because we will have someone actively monitoring those messages. You can expect to either receive a phone call or have a ticket created on your behalf so your request is added to the queue in the order it was received.

Until the new hotline is no longer being used, we will not be actively monitoring the existing User Support Services number (201-216-5500) and instead will only be periodically checking it for messages.


3/15/20: Health Advisory #13 for Students: Campus Moving to Remote Services Tomorrow March 16

To: Stevens Students
From: Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Warren Petty, Vice President for Human Resources
Date:  March 15, 2020 
Subject: Health Advisory #13: Hoboken Curfew and Campus Moving to Remote Services Tomorrow, March 16 

At this time, Stevens has not seen any cases of coronavirus (COVID-19) on campus.  However, today Mayor Bhalla announced three additional positive cases of COVID-19 in Hoboken, bringing the total to four.

In addition, Hoboken has taken steps to mitigate the spread of the virus by closing gyms, schools, daycare centers and restaurants and is also imposing a daily curfew from 10 pm – 5 am until further notice. There are exceptions for residents going to work or with emergencies. For more detailed information, please review Hoboken guidance. We also encourage you to sign up for Hoboken alerts.  It is also strongly recommended that all members of the Stevens community enroll in StevensAlerts, by going to myStevens.edu to receive urgent and important updates. 

For those students who must remain on campus or for those who come to campus for meals, we ask that you not congregate in any location on campus.  To protect yourselves and others, please do not have parties or other group activities of any type in your rooms, other housing or any other location.  

To respond to these new developments,  Stevens is now taking the following actions:

Stevens Offices Working Remotely
As of Monday, March 16, Stevens administrative offices, except for those providing essential operational services (i.e. Facilities, Campus Police, Post Office, and food services for students, among others) will be providing services fully remotely during business hours through April 5th.   Please contact offices by phone or email.  Email is preferred.  Please be patient as we transition to this new way of operating.

Availability of Stevens Buildings
The Howe Center will remain open although offices in Howe will be providing services remotely.

Campus Police, located in the basement of Morton-Peirce-Kidde, will be open.

The following buildings will be closed through April 5th:  Schaefer Athletic Center, Samuel C. Williams Library, The Student Center, The Wellness Center, Ruesterholz Admissions Center and 2 Ninth Street. 

As we transition to remote working arrangements, the following buildings will remain open until 5 pm on Wednesday, March 18th to allow faculty and staff who must access their offices to retrieve materials:  Babbio, McLean, Burchard, Morton-Peirce-Kidde, Gateway Academic Center, Edwin A. Stevens Hall, Carnegie Laboratory, Davidson Laboratory, Altforfer, North Building, Nicoll Environmental Laboratory, Rocco Technology Center, and Pollara House.

On Wednesday, March 18th at 5 pm, to ensure the safety and security of our campus and restrict visitors to our buildings, access to all buildings (except Howe Center and the Campus Police Office) will be limited and will require permission to enter.  It is the university’s goal to allow research and essential operations to continue, and we will do everything possible to allow researchers to access their labs and faculty to access their offices.   Additional guidance on this topic will be provided early next week.

Shuttles
At this time, the Blue and Gray lines are running on a reduced Spring Break schedule.  Beginning on Monday March 23, Stevens will suspend all shuttle service through April 5th.

Dining Services
Stevens Dining locations will be closed except for Pierce Café (Howe 2nd Floor).  The Pierce Café will have meals, snacks, etc. ready for take-out only and will also provide some fresh meals made to order from the grill.  Pierce Café will be open from 8 am – 6 pm daily. Catering will not be available.

University Events
All campus events are cancelled or postponed through April 5th.  If you are planning an upcoming event or need assistance, please contact [email protected] Student organization meetings and programs can be organized in an online format if organizations would like to do so.

Health and Counseling
Stevens Health Services and the Office of Counseling and Psychological Services (CAPS) will be operating remotely during regular business hours to conduct some of their regular functions.  For those services which are not available remotely, personnel will work with students to arrange alternative arrangements or referrals to other providers to the extent possible. 

Student Emergencies or Concerns
If you are aware of any student experiencing a medical or mental health emergency, please ask that they call 911. Students who remain in Stevens housing can call Campus Police for a time-sensitive emergency at 201-216-5105.  The CARE Team will be operating remotely and meeting regularly, so please continue to refer students in distress to them by using the Report a Concern icon in MyStevens.

Students Living in Stevens Housing
Students who live in Stevens housing (on-campus, leased, CARE House, Lore-El, and Stevens-owned Greek housing) who are able to, must return home and stay home through April 5th.  University settings present unique challenges during a pandemic because of the density of students living and studying in close quarters.  In addition, our capacity to quarantine those who become sick or those who may have been exposed is extremely limited. The more students who leave campus, the more we can decrease the potential health risk to the broader community. 

We understand that, for a variety of reasons, some students cannot return home.  As always, we will work with individual students to ensure they can remain on campus.  Residential and Dining Services will consider each request to remain in Stevens housing on a case by case basis using  following criteria to guide decisions:

  • A student who faces housing insecurity (homelessness or a precarious living situation);
  • A student who faces financial insecurity;
  • A student previously certified “independent for the purposes of financial aid”;
  • An international student
  • A student who is working on campus
  • A Resident Assistant (RA)
  • A student currently on a Co-op assignment

Students who must remain in Stevens housing during this time should request permission from the Office of Residential and Dining Services (RDS) by clicking here.  Students can email [email protected] with questions.  

IT Support
Additional guidance on IT support will be issued tomorrow, March 16th. 

And Finally
This is an unprecedented crisis and a time of great anxiety around the world.  Please follow the directives from Hoboken and your community regarding social distancing.  We must protect not only ourselves and our loved ones but especially those who are most vulnerable among us – older adults and those who have underlying health conditions or are immunocompromised. 

Please regularly check the Stevens website dedicated exclusively to guidance on the coronavirus (COVID-19) from the top of the Stevens homepage (www.stevens.edu) or directly from this link.  We will continue to update you as we have more information. 

Thank you for your attention to this advisory.


3/15/20: Health Advisory #13 for Faculty and Staff: Campus Moving to Remote Services Tomorrow March 16

To: Stevens Faculty and Staff
From: Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Warren Petty, Vice President for Human Resources
Date:  March 15, 2020 
Subject:  Health Advisory #13: Campus Moving to Remote Services Tomorrow March 16 

At this time, Stevens has not seen any cases of coronavirus (COVID-19) on campus.  However, today, Mayor Bhalla announced three additional positive cases of COVID-19 in Hoboken, bringing the total to four. 

In addition, Hoboken has taken steps to mitigate the spread of the virus by closing gyms, schools, daycare centers and restaurants and is also imposing a daily curfew from 10 pm – 5 am until further notice with exceptions for residents going to work or with emergencies. For more detailed information, please review the latest Hoboken guidance regarding COVID-19 and sign up for Hoboken alerts. It is also strongly recommended that all members of the Stevens community enroll in StevensAlerts, by going to myStevens.edu to receive urgent and important updates. 

To respond to these new developments,  Stevens is now taking the following actions:

Stevens Offices Working Remotely
As of Monday, March 16, Stevens administrative offices, except for those providing essential operational services (i.e. Facilities, Campus Police, Post Office, food service for students remaining on campus, among others) will be providing services fully remotely during business hours through April 5th.   Employees are not required to report to campus unless asked to do so by your supervisor.  However, if employees need to access offices to retrieve files, or if managers request that staff come to campus occasionally to handle critical, time-sensitive tasks that cannot be accomplished remotely, please communicate with supervisors to arrange.

Availability of Stevens Building
The Howe Center will remain open, although all offices in Howe will be providing services remotely.

Campus Police, located in Morton-Peirce-Kidde will be open.

The following buildings will be closed through April 5th:  Schaefer Athletic Center, Samuel C. Williams Library, the Student Center, the Student Wellness Center, Ruesterholz Admissions Center and 2 Ninth Street. 

As we transition to remote working arrangements, the following buildings will remain open until 5 pm Wednesday, March 18th to allow faculty and staff who must access their offices to retrieve materials:  Babbio, McLean, Burchard, Morton-Peirce-Kidde, Gateway Academic Center, Edwin A. Stevens Hall, Carnegie Laboratory, Davidson Laboratory, Altforfer, North Building, Nicoll Environmental Laboratory, Rocco Technology Center, and Pollara House.

On Wednesday, March 18th at 5 pm, to ensure the safety and security of our campus and restrict access to our buildings, access to all building (except the Howe Center and Campus Police) will be limited and will require permission to enter.  It is the university’s goal to allow research and essential operations to continue, and we will do everything possible to allow researchers to access their labs and faculty to access their offices.  Additional guidance on this topic will be provided early next week.

Shuttles
At this time, the Blue and Gray lines are running on a reduced Spring Break schedule. As of Monday March 23, Stevens will suspend shuttle service through April 5th.

Dining Services
Stevens Dining locations will be closed except for Pierce Café (Howe 2nd Floor).  Pierce Café will have meals, snacks, etc. ready for take-out and will also provide some meals from the grill.  Pierce Café will be open from 8 am – 6 pm daily. Catering will not be available.

University Events
All campus events will be cancelled or postponed through April 5th. If you are planning an upcoming event or need assistance, please contact [email protected].

Health and Counseling
Stevens Health Services and the Office of Counseling and Psychological Services (CAPS) will be operating remotely during regular business hours.  We will be sending an email shortly to advise students about how to access these services.  In the meantime, if you are aware of any student experiencing a medical or mental health emergency, please ask that they call 911 or go to the nearest emergency room.  The CARE Team will be operating remotely and meeting regularly, so please continue to refer students in distress to by using the Report a Concern icon in MyStevens.

Accounts Payable
For key business operations, Accounts Payable will be processed remotely and the following guidelines will apply:

  • All vendor payments will be processed remotely.
  • There will be one check run per week (12:00 pm every Thursday).  Unfortunately, no exceptions will be permitted.  If the schedule is missed in any given week, payments will need to be deferred until the following week.
  • DV’s must be approved and in the Accounts Payable Action List by 11:00 am every Thursday; PREQ’s must be approved by 12:00 pm every Thursday.
  • All checks will be mailed.  No in-person pick-up of checks from the Finance Office in 5 Marine View Plaza  can be accommodated during this remote working period.
  • Please advise your business partners and vendors to submit their invoices electronically to Accounts Payable via [email protected].

Payroll
For key business operations, payroll will be processed remotely and the following guidelines will apply:

  • All payroll processing will be done remotely.
  • For all hourly employees, including student workers, actual hours worked will need to be input and approved via Workday via the regular process.  No manual timecards for payroll submission/approval exceptions can be used during the remote working period.
  • Any exceptions will require that an email with all details be sent by the employee (approved by the manager/supervisor) to Payroll via [email protected].

Guidance for Student Employees
Due to these remote operations for all Stevens offices, we have developed the following guidance for student employees. All supervisors are responsible for following up with the student employee as soon as possible to provide guidance:

  • Student employees who are able to perform job duties remotely under the direction of the supervisor should log hours as usual through Workday and will be paid for the hours worked.
  • Student employees who are not able to perform job duties remotely and whose supervisor will continue to provide essential operational services on campus may report to work if the student employee is comfortable doing so and at the discretion of the supervisor.  These student employees should log hours as usual through Workday and will be paid for the hours worked.
  • Student employees who are not able to perform job duties remotely and whose supervisor will be working remotely should await additional guidance to be issued within the next two weeks.

Purchasing and Procurement
We ask that employees refrain from purchasing non-essential supplies at this time.

Mail Services
During this remote working period, the Post Office, located in the Howe Center lobby, will remain open. Mail will be available for pick-up for those with access to campus offices.  Additionally, division Vice Presidents are planning for mail forwarding to their respective appointees. Weekly mail deliveries will be arranged to the designated, pre-arranged locations via FedEx.

And Finally
This is an unprecedented crisis and a time of great anxiety around the world.  Please follow the directives from Hoboken and your community regarding social distancing.  We must not only protect ourselves and our loved ones, but we must especially consider those who are most vulnerable among us – older adults and those who have underlying health conditions or are immunocompromised. 

We will continue to update you as we have more information in this dynamic environment. 

Please regularly check the Stevens website dedicated exclusively to guidance on the coronavirus (COVID-19) from the top of the Stevens homepage (www.stevens.edu) or directly from this link

Thank you for your attention to this advisory.


3/13/20: Resources and Hours for the Weekend: March 14-15

To: The Stevens Community
From: Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Date:  March 13, 2020 
Subject: Resources and Hours for the Weekend: March 14-15 

Below is an update on what will be open and operating hours this weekend.  On Sunday, we will be sending more information about plans for Spring Break.

Please Note:

  • The Samuel C. Williams Library, the Schaefer Athletic Center, and the Student Center are closed for the weekend. 
  • Shuttle service is suspended for the weekend.
  • Pierce Dining Hall is open on Saturday, March 14 and on Sunday, March 15 from 8 AM – 7 PM.

Wellness Resources

  • If you have an immediate concern for yourself or for another student, please call Campus Police at 201.216.3911
  • If you are aware of a situation that is not a time-sensitive emergency but is cause for concern or requires follow-up from the institution, please reach out to the CARE team by using the Report a Concern Icon on MyStevens.

Living on Campus

Students who live in Stevens housing (on-campus, leased, CARE House, Lore-El, and Stevens-owned Greek housing) who are able to, must return home and stay home through April 5.  University settings present unique challenges during a pandemic because of the density of students living and studying in close quarters.  In addition, our capacity to quarantine those who become sick or those who may have been exposed is extremely limited. The more students who leave campus, the more we can decrease the potential health risk to the broader community. 

We understand that, for a variety of reasons, some students cannot return home.  As always, we will work with individual students to ensure they can remain on campus.  Residential and Dining Services will consider each request to remain in Stevens housing on a case by case basis using  following criteria to guide decisions:

  • A student who faces housing insecurity (homelessness or a precarious living situation);
  • A student who faces financial insecurity;
  • A student previously certified “independent for the purposes of financial aid”;
  • An international student
  • A student who is working on campus
  • A Resident Assistant (RA)
  • A student currently on a Co-op assignment

Students who must remain in Stevens housing during this time should request permission from the Office of Residential and Dining Services (RDS) by clicking here.  Students can email [email protected] with questions.  


3/13/20: Health Advisory #12: First Case of COVID-19 in Hoboken, K-12 School Closures and Other Guidance

To: The Stevens Community
From: Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Warren Petty, Vice President for Human Resources
Date:  March 13, 2020 
Subject:  Health Advisory #12: First Case of COVID-19 in Hoboken, K-12 School Closures and Other Guidance 

At this time, Stevens has not seen any cases of coronavirus (COVID-19) on campus.  However, Mayor Bhalla has announced the first known positive case of COVID-19 in Hoboken.  The individual is a male in his 40’s with mild symptoms who is self-isolating.  Stevens Emergency Management Team is meeting today to review current information about this case and determine if we will be taking any additional actions. 

In addition, the State of New Jersey has provided recommendations on the size of events and a number of K-12 schools have closed or are planning closures. To respond to these new developments,  Stevens is taking the following actions:

Employees with children whose schools have closed or plan to close
An employee who needs to take time off to care for a child whose school or childcare provider is closed due to a public health emergency, has the option to either work from home or to make other arrangements.  Please contact your supervisor and follow the approval process.  As stated in earlier guidance, Stevens will make every effort to approve these requests.

If you have questions, please refer to recent guidance or contact Human Resources.

University Events
Today, Stevens has decided to cancel its March 29 Accepted Student Day and April 3 Accepted Student Friday.  The Undergraduate Admissions and Communications and Marketing teams are working diligently to provide a virtual experience for accepted students.  Undergraduate Admissions Accepted Student events occurring later in April will be reconfigured or hosted virtually.  More information will be sent as decisions are made.

Most university events have been cancelled through April 5. If you have questions or need guidance, please contact university events at [email protected]

We will continue to update you as we have more information.  This is a very dynamic situation and information is changing daily and sometimes hourly.  Please regularly check the Stevens website dedicated exclusively to guidance on the coronavirus (COVID-19) from the top of the Stevens homepage (www.stevens.edu) or directly from this link

On behalf of the Stevens leadership team and the Emergency Management Team, we want to thank everyone for your hard work and collaboration in enacting our response and mitigation plans so swiftly. This is an unprecedented crisis and it is gratifying to see how our community continues to pull together to support and assist each other.  Stay healthy and safe.

Thank you for your attention to this advisory.


3/12/20: Health Advisory #11: New Actions and Guidance

To: The Stevens Community
From: Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Warren Petty, Vice President for Human Resources
Date:  March 12, 2020 
Subject:  Health Advisory #11: New Actions and Guidance 

At this time, Stevens has not seen any cases of coronavirus (COVID-19) on campus.  However, with the number of confirmed cases in New York and New Jersey increasing and to ensure the health and safety of our community, Stevens is taking the following actions:

Classes On-line through April 5
The Division of Academic Affairs has moved all classes on-line and will continue on-line instruction through April 5. This decision is based on the best public health information we have today.  We will update you if this guidance changes. Please regularly check the Stevens website dedicated exclusively to guidance on the coronavirus (COVID-19) from the top of the Stevens homepage (www.stevens.edu) or directly from this link

Stevens Campus Remains Open
The Stevens campus remains open at this time.  To reduce density on campus and limit potential transmission of COVID-19, some employees have been given permission to work remotely.  Some offices are rotating staff on site and remotely to ensure coverage of essential tasks. If you have questions, please refer to recent guidance.  

Parking on Campus
To reduce the possible spread of COVID-19, employees who currently use mass transit to commute to Stevens, may park on campus at no charge through April 5.  Please contact Luke Hansen at [email protected] to receive a temporary hangtag.

Students Living in Stevens Housing
Students who live in Stevens housing (on-campus, leased, CARE House, Lore-El, and Stevens-owned Greek housing) who are able to, must return home and stay home through April 5.  University settings present unique challenges during a pandemic because of the density of students living and studying in close quarters.  In addition, our capacity to quarantine those who become sick or those who may have been exposed is extremely limited. The more students who leave campus, the more we can decrease the potential health risk to the broader community. 

We understand that, for a variety of reasons, some students cannot return home.  As always, we will work with individual students to ensure they can remain on campus.  Residential and Dining Services will consider each request to remain in Stevens housing on a case by case basis using  following criteria to guide decisions:

  • A student who faces housing insecurity (homelessness or a precarious living situation);
  • A student who faces financial insecurity;
  • A student previously certified “independent for the purposes of financial aid”;
  • An international student
  • A student who is working on campus
  • A Resident Assistant (RA)
  • A student currently on a Co-op assignment

Students who must remain in Stevens housing during this time should request permission from the Office of Residential and Dining Services (RDS) by clicking here.  Students can email [email protected] with questions.  

Availability of Dining Services
Dining hours through Spring Break are as follows:

  • Through Friday, March 13, Pierce Dining Hall (7 AM – 10 PM), Pierce Café (8 AM – 3 PM), Colonel John’s (11 AM – 7 PM) and Red & Gray Café (8 AM – 3 PM) are open.  
  • From Saturday, March 14 – Saturday, March 21, Pierce Dining Hall is open from 8 AM – 7 PM. From Monday, March 16 – Friday, March 20, Pierce Café from 8 AM – 3 PM. 
  • Gateway Café, America’s Cup, Colonel John’s, Red & Gray Café, and Skyline Dining Room are closed for Spring Break through March 22. 

Guidance for Personal Domestic Travel (Clarification)
We encourage everyone in our community to weigh whether personal domestic travel is essential at this time especially due to the growing number of areas with high COVID-19 infection rates.  Please consult CDC guidance and your medical professional before traveling.  CDC guidance indicates that older adults and people who have severe chronic medical conditions like heart, lung or kidney disease seem to be at higher risk for more serious COVID-19 illness and should take special precautions. See CDC guidance on high-risk individuals.

Guidance for International Travel
Based on President Trump’s speech last night, Stevens will be reviewing all international travel guidance.  At this time, faculty and staff planning Stevens-sponsored international travel should refrain from traveling or making arrangements at this time.

IT Guidance for Employees Working From Home (No Change)
Please review these guidelines for setting up the technology required to work remotely. 

Guidance for Employees and Managers on Accounting for Time Away from the Office (No Change)
Please follow this link for more information. 

Guidance for Stevens-sponsored Domestic Travel (No Change)
We strongly urge members of the Stevens community to join conferences, meetings and events remotely whenever possible. Stevens-sponsored travel to conferences, meetings and events in the U.S. with large numbers of participants (100+) is prohibited until further notice. Stevens will permit individual Stevens-sponsored travel to smaller meetings in the U.S. when the travel is essential.  At this time, any Stevens-sponsored travel to Washington State or California will not be approved and additional locations may be added at any time.  Please contact your supervisor to request approval for individual non-conference-related Stevens-sponsored domestic travel.  Your supervisor will request approval from your divisional vice president.

Thank you for your attention to these important advisories.


3/12/20: Online Classes to Continue Through April 5

To: Stevens Community
From: Christophe Pierre, Provost
Date:  March 12, 2020 
Subject:  Online Classes to Continue Through April 5 

All courses will continue to be taught completely online through Sunday, April 5. Soon you will receive additional guidance in email from the university on related matters.

As previously announced, courses are currently being taught online through the end of this week, prior to the start of spring break on Sunday, March 15.

When classes resume after the break, on Monday, March 23, we will continue to offer all courses completely online, following their normal schedules. Thus, there will be no on-campus classes or exams between Monday, March 23 and Sunday, April 5.

I understand the first day of online instruction has been productive. Thank you for your patience on this matter and your dedication to providing the best teaching to our students, regardless of delivery mode.


3/10/20: Additional Guidance for Working Remotely

To: Stevens Faculty and Staff
From: Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Warren Petty, Vice President for Human Resources
Date:  March 10, 2020 
Subject: Additional Guidance for Working Remotely 

To limit exposure and the spread of the COVID-19, Stevens is recommending that offices and departments implement flexible work arrangements.  Since Stevens offices and departments remain open at this time and there are many requests to work remotely, we are providing the following guidance about how these requests will be considered.

The following factors will be considered when determining who should receive permission to work remotely:

  • Employees who are pregnant.
  • Employee age, since the CDC recommends that older adults take special precautions.
  • Employees with medical conditions that put them at higher risk.
  • Employees with family members at high risk from COVID-19.
  • Employees commuting from areas with significant COVID-19 spread.
  • Employees commuting by mass transit.
  • Employees whose children’s school is closed or childcare is unavailable.

Approval Process for Working Remotely

Arrangements to work remotely must be approved by the division vice president.  For larger divisions, the approval may be delegated (at the discretion of the division vice president).  You will receive guidance from your divisional vice president detailing the approval process shortly. 

We also recommend that every employee whose position allows them work remotely be given the opportunity to do so at least once as soon as possible and within the next two weeks so that they are familiar with the process of working remotely and have the necessary technology. Guidance from IT for working remotely can be found here

In addition, in order to de-densify our campus community and minimize risk, offices may want to consider developing a rotating schedule, where feasible, that allows for a combination of staff working on-site and remotely.

Should Conditions Change and Working Remotely is Expanded

In the event that the CDC or State of New Jersey guidance changes, campus operations are modified and/or greater social distancing is implemented, the University is prepared to expand the number of staff working remotely while still meeting University needs. If this occurs, we will notify the campus community at that time. Please keep in mind that not all positions can be performed remotely based on the University’s need to maintain campus operations.

All temporary arrangements are subject to revision and will come to an end at the appropriate time as determined by the university or the vice president of your division.

Thank you for your flexibility as we work our way through this evolving situation together.


3/9/20: Health Advisory #10: Plans to Move Classes Online and Additional New Guidance

To: The Stevens Community
From: Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Warren Petty, Vice President for Human Resources
Date:  March 9, 2020 
Subject:  Health Advisory #10: Plans to Move Classes Online and Additional New Guidance

While Stevens has not seen any cases on coronavirus (COVID-19) at this time, the confirmed cases in New York and New Jersey are increasing and with additional testing available, we expect to see the numbers rise. Please regularly check the Stevens website dedicated exclusively to guidance on the coronavirus (COVID-19) from the top of the Stevens homepage (www.stevens.edu) or directly from this link

To ensure the health and safety of our community, Stevens is taking the following actions:

Moving Classes Online 
The Division of Academic Affairs is working diligently to move all classes on-line as quickly as possible.  At this time, faculty members are strongly encouraged to offer classes online and to notify their students as soon as possible. Additional information from the Office of the Provost and the Division of Information Technology will be forthcoming this afternoon.

Students Living in Stevens Housing
At this time, Stevens residence halls and Leased Housing are open.  However, we encourage students to return home if they are able and to attend their classes online. Students who must remain in Stevens housing during this time should inform the Office of Residential and Dining Services (RDS) by clicking here.  Students can email [email protected] with questions.  

Availability of Dining Services 
All dining venues will continue to be open this week.  During Spring break, Pierce Dining Hall is open from 8 AM – 8 PM from Saturday, March 14  – Saturday, March 21. From Monday, March 16 – Friday, March 20, Pierce Café and Red and Gray Café are open from 8 AM – 3 PM.  Gateway Café, America’s Cup, Colonel John’s and Skyline Dining Room are closed for Spring Break. 

Certain Employees Working From Home  
Based on the requirements of their position and with the approval of their supervisor, certain employees will be permitted to work from home on a full or part-time basis until further notice.  Please contact your supervisor to discuss work from home arrangements.  Approval is not automatic and is based on the needs of the unit for on-campus staff.  There are employees who are required to report to their designated work location to ensure the operation of essential functions during this period, as specified by their divisional vice president (e.g., facilities employees and police officers). Please review these guidelines for setting up the technology required to work remotely: https://sit.teamdynamix.com/TDClient/1865/Portal/KB/ArticleDet?ID=100318.

Guidance for Employees and Managers on Accounting for Time Away from the Office
Stevens is advising its managers to exercise flexibility with regards to employee requests to work from home or take time off during the coronavirus (COVID-19) outbreak. This flexibility will help control for the potential spread of the COVID-19 virus. Please follow this link for more information:  https://www.stevens.edu/sites/stevens_edu/files/files/HR/Guidance_from_the_Office_of_Human_Resources_on_COVID_3.9.20.pdf

for more information. 

Guidance for Employees with a High Risk of Serious Illness from COVID-19
CDC guidance indicates that older adults, pregnant women and individuals who have severe chronic medical conditions like heart, lung or kidney disease seem to be at higher risk for more serious COVID-19 illness.  See CDC guidance: https://www.cdc.gov/coronavirus/2019-ncov/specific-groups/high-risk-complications.html Stevens employees with higher risk of infection should contact their medical professional and follow their advice.  Those at high risk should make arrangements with their supervisor to work from home.  If you are at high risk of COVID-19 and are unable to work from home due to your job responsibilities, please inform your supervisor and contact Warren Petty, Vice President for Human Resources for guidance. 

Guidance for Students with a High Risk of Serious Illness from COVID-19
CDC guidance indicates that older adults, pregnant women and individuals who have severe chronic medical conditions like heart, lung or kidney disease seem to be at higher risk for more serious COVID-19 illness.  Students with a high risk of illness from COVID-19 should contact Student Health Services or their medical professional and follow their advice.  Those at high risk should contact Ken Nilsen, Dean of Students (Undergraduate) or Nathalie Waite, Director of Graduate Student Life.  They will make arrangements with your instructors to facilitate completion of coursework off campus and assist you if you must remain in Stevens housing. Students at high risk should follow CDC guidance: https://www.cdc.gov/coronavirus/2019-ncov/specific-groups/high-risk-complications.html 

Guidance for Domestic Travel
We strongly urge members of the Stevens community to join conferences, meetings and  events remotely whenever possible. Stevens-sponsored travel to conferences, meetings and events in the U.S. with large numbers of participants (100+) is prohibited until further notice. Stevens will permit individual, Stevens-sponsored travel to smaller meetings in the U.S. when the travel is essential.  At this time, any travel to Washington State or California will not be approved and additional locations may be added at any time.  Please contact your supervisor to request approval for individual, Stevens-sponsored non-conference-related domestic travel.  Your supervisor will request approval from your divisional vice president.

We encourage everyone in our community – faculty, staff, and students – to weigh whether personal domestic travel is essential at this time especially in the growing number of areas with high COVID-19 infection rates.  Please consult CDC guidance and your medical professional before traveling.  CDC guidance indicates that older adults and people who have severe chronic medical conditions like heart, lung or kidney disease seem to be at higher risk for more serious COVID-19 illness and should take special precautions. See CDC guidance: https://www.cdc.gov/coronavirus/2019-ncov/specific-groups/high-risk-complications.html.

Parking on Campus
We are aware that the use of mass transit may have an impact on the spread of COVID-19. If you normally use mass transit but have access to a car or carpool, and would like to park on campus, please select “Employee Parking Permit” on myStevens. From there you can apply for a permit and sign up for payroll deduction. Please visit stevens.edu to review parking eligibility guidelines and to learn where you may park on campus. Please contact Luke Hansen at [email protected] with any questions. 

Events and Visitors to Campus
Updated guidance will be sent later today regarding visitors to campus and events.


3/6/20: Launch of Stevens Coronavirus (COVID-19) Website

To: The Stevens Community
From: Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Warren Petty, Vice President for Human Resources
Date:  March 6, 2020 
Subject:  Launch of Stevens Coronavirus (COVID-19) Website 

Stevens has launched a website dedicated exclusively to information, plans and guidance on the coronavirus (COVID-19).  The website consolidates all of the recent emails, advisories and resources in one place.  The website also has an extensive list of FAQs to provide answers to the many questions that members of our community have asked.

This website will be updated regularly as we have new information.  The website can be accessed from the top of the Stevens homepage (www.stevens.edu) or directly from this link. 

While there have been cases of COVID-19 in New York and New Jersey, at this time Stevens has not seen any cases.  The Stevens leadership team is monitoring the latest CDC advisories and is in touch with the New Jersey Department of Health so that we can provide you with the most up to date information. 

We cannot emphasize enough how important it is for members of our community to practice good hygiene by washing your hands with soap and water as often as possible, and by covering coughs and sneezes with a tissue or your sleeve. 

Stay home if you are sick with a respiratory illness and/or a fever.  Please go home immediately if you are on campus and begin to feel ill.  Remain home until you are free of fever (temperature should be lower than 100.4 F) or until you are symptom-free for 24 hours without the use of medication. 

We will continue to send email advisories with time sensitive and new information and this information will also be posted on the website.  Thank you for your attention to this important information.


3/5/20: Important Health Advisory #9: New Jersey Confirms First Coronavirus (COVID-19) Case

To: The Stevens Community
From: Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Warren Petty, Vice President for Human Resources
Date:  March 5, 2020 
Subject:  Important Health Advisory #9: New Jersey Confirms First Coronavirus (COVID-19) Case 

Last night, Governor Murphy announced that a case of coronavirus (COVID-19) has been confirmed in Bergen County, New Jersey. At this time, there have been no cases of coronavirus reported to Stevens’ Student Health Services.  The Stevens leadership team is monitoring the latest CDC advisories and is in touch with the New Jersey Department of Health.

Due to the spread of the coronavirus (COVID-19) and out of a concern for the health and well-being of the Stevens community, Stevens is taking the following actions:

University Events
Stevens will be suspending gatherings that are discretionary in nature for internal and external groups.  As of today, these include the Scholarship Luncheon (March 7th), as well as the Undergraduate Admissions Visit Day (March 8th), the Hidden Figures author event (March 11th) , the IT Expo 2020 (March 12th) and the [email protected] concert (March 12th).  All upcoming events are currently under review, and additional cancellations may be announced.  Event organizers may reschedule these events at a later date. 

Campus Cleaning and Disinfecting
Last week, as a precautionary measure, the cleaning staff began disinfecting, “high touch areas” around campus, including public and common area bathrooms, kitchen/food prep areas, athletic facility locker rooms and showers, as well as the Wellness Center / Health Services areas. Additionally, all doorknobs and handles in these areas are being wiped down on a nightly basis. The Facilities staff has also added hand sanitizer stations on campus and more have been ordered. The Facilities staff is fully prepared to disinfect the campus should Stevens have a case of coronavirus on campus.

Working from Home
The Stevens’ Emergency Management Team is preparing guidelines should it become necessary for Stevens faculty and staff to work from home.  Plans have been developed and information will be shared should this action become necessary.  Faculty and staff will receive detailed information from IT in the next few days about how to download and configure the appropriate technology to work off campus.

Holding Classes On-Line
At this time, all Stevens classes are being held as scheduled.  The Division of Academic Affairs has developed a contingency plan for conducting classes on-line should it become necessary.   The academic leadership has been deeply involved in this effort and will share more information about this later today.

Residence Hall and Dining Preparations
At this time, residence halls and dining facilities are open.  Stevens has developed contingency plans should we have a case of coronavirus on campus or in the residence halls. We will be following guidance from the New Jersey Department of Health and will be assisting students should relocation become necessary.

Human Resources Policies Regarding Time Away From Campus
Policies to address the coronavirus and time away from campus are being finalized today and will be available tomorrow. 

Athletic Events
Stevens Athletics is in close contact with the NCAA regarding the feasibility of hosting games on campus and also traveling to games.  We expect to provide more information as it becomes available.

Travel Restrictions and Study Abroad
Please review yesterday’s email on this topic.  

Health and Safety Precautions
Practice good hygiene by washing your hands with soap and water as often as possible, and by covering coughs and sneezes with a tissue or your sleeve. 

Stay home if you are sick with a respiratory illness and/or a fever.  Please go home immediately if you are on campus and begin to feel ill.  Remain home until you are free of fever (temperature should be lower than 100.4 F) or until you are symptom-free for 24 hours without the use of medication. 

For additional information, the following resources are available:

U.S. State Department
Center for Disease Control (CDC)
State of New Jersey  
NJ Prepares for Potential Coronavirus Cases 24-hour public hotline: 800-222-1222
Stevens Health Advisories are posted on our website.  

Thank you for your attention to this important advisory. 


3/4/20: Study Abroad Update

To: Stevens Community
From: Christophe Pierre, Provost
Date:  March 4, 2020 
Subject: Study Abroad Update 

In light of the evolving environment concerning the coronavirus disease 2019 (COVID-19), we have made the following decisions about current and upcoming study abroad plans.

  • Current students on study abroad now – At this time, with travel restrictions and growing cases of COVID-19 in the United States, the Office of International Programs will continue to work with students and their families on their preference to return to campus or stay in their current locations. The students’ safety is our primary concern and we are in close contact with them.
  • Study abroad for summer 2020 – We have decided at this time to suspend all our study abroad programs (including courses led by Stevens faculty members, exchange programs, programs supported by providers and student-initiated trips) for summer 2020. The situation is changing rapidly, and should conditions improve, we may revisit this decision; however, at this time, all study abroad for summer 2020 is suspended, and students should no longer make arrangements. If you have already planned a summer study abroad trip, please contact the Office of International Programs as soon as possible.

Please be aware that Stevens is closely monitoring updates on COVID-19 through the Centers for Disease Control and Prevention (CDC) and local health agencies and may modify these decisions as needed.

Thank you for your patience and understanding.


3/4/20: Important Health Advisory Update #8: Stevens-Sponsored International Travel Prohibited and All Study Abroad Travel Suspended

To: The Stevens Community
From: Marybeth Murphy, Vice President for Enrollment Management and Student Affairs
Warren Petty, Vice President for Human Resources
Date:  March 4, 2020 
Subject:  Important Health Advisory #8: Stevens-Sponsored International Travel Prohibited and All Study Abroad Travel Suspended 

Due to the spread of the coronavirus (COVID-19) and out of a concern for the health and well-being of the Stevens community, effective immediately, Stevens-sponsored travel outside of the U.S. is prohibited.  In addition, all Study Abroad travel has been suspended until further notice.  A separate email regarding Study Abroad will be sent by the Provost later today.

At this time, there have been no cases of coronavirus reported to Stevens’ Student Health Services and we are not aware of any confirmed cases in New Jersey. Please monitor these advisories carefully since the situation is rapidly changing.

Guidelines for Stevens-Sponsored Travel 

Stevens faculty, staff and students are prohibited from traveling outside of the U.S. on Stevens’ behalf until further notice.  If you believe that Stevens-sponsored travel outside of the U.S. is essential, you may request an exception by emailing the vice president of your division describing why the travel is necessary and providing proposed contingency plans should you become ill or unable to return to the U.S.  The vice president will gather information from you and make a recommendation to the President, who will make the final decision. In most cases, group travel and student travel will not be approved.  If international Stevens-sponsored travel is approved, the traveler is required to remain off campus after the conclusion of the travel for 14 days from the date of departure from the country.

The following types of travel are considered “Stevens-sponsored”:

  • Stevens provides funding for the trip (e.g., stipend, scholarship, employee reimbursement, etc.)
  • The trip is externally funded and Stevens is the recipient and/or has an agreement with the organization (e.g., sponsored research, corporate funded, funded by a vendor or another organization, etc.)
  • University business will be conducted on the trip
  • The trip is led by or includes Stevens’ faculty or staff
  • Stevens has an agreement with the relevant foreign university or study abroad provider involved with the trip.

Guidelines for Personal Travel to China, South Korea, Italy, Japan, Iran, Singapore, Taiwan, Thailand and Hong Kong

Stevens highly recommends that students, faculty and staff avoid all non-essential personal travel to China, South Korea, Italy, Japan, Iran, Singapore, Taiwan, Thailand and Hong Kong.

If you must travel to these countries, please inform the individuals below to ensure that proper precautions are taken when you return. Faculty, staff and students who have traveled to the above countries may not return to campus until 14 days from the date you departed from the country. The contacts listed below will make arrangements with your instructors or supervisors while you remain off campus:

Faculty and Staff:  Warren Petty, Vice President for Human Resources ([email protected])

Graduate Students:  Nathalie Waite, Director of Graduate Student Life ([email protected])

Undergraduate Students:  Kenneth Nilsen, Dean of Students ([email protected])

Before returning to campus, students must call Student Health Services (201-216-8106) and faculty and staff must call Human Resources (201-216-5122) to receive permission to return. The CDC has provided a website about what to expect upon your return to the U.S.

Since travel guidance and the spread of the virus changes with little notice, we highly recommend that those planning personal travel internationally monitor conditions, consult the CDC and U.S. Department of State advisories, and consult their medical professional regarding your travel. 

Guidelines for Personal International Travel and International Travel During Spring Break

Stevens highly recommends that students, faculty and staff avoid all non-essential travel outside of the U.S. until further notice.  If you decide to travel, please consult the CDC and U.S. Department of State advisories and consult your medical professional regarding your travel.  In addition, please do not return to campus if you are ill or come in contact with others who are ill.  Since advisories are changing rapidly if you are travelling internationally, please contact the individuals below before for guidance returning to campus.

Faculty and Staff:  Warren Petty, Vice President for Human Resources ([email protected])

Graduate Students:  Nathalie Waite, Director of Graduate Student Life ([email protected])

Undergraduate Students:  Kenneth Nilsen, Dean of Students ([email protected])

Guidelines for Visitors and Guests Who Are Traveling to Stevens from China, South Korea, Italy, Japan, Iran, Singapore, Taiwan, Thailand or Hong Kong 

Visitors and guests to the Stevens campus who are traveling from China, South Korea, Italy, Japan, Iran, Singapore, Taiwan, Thailand or Hong Kong must follow the same precautions as Stevens faculty, staff, and students and will be prohibited from visiting campus until 14 days from the date of departure.  if you are planning an event, conference, or other type of gathering where visitors who are from or may have recently visited these countries will be invited or may attend, please contact the following individuals for guidance:

Faculty and Staff:  Warren Petty, Vice President for Human Resources ([email protected])

Graduate Students:  Nathalie Waite, Director of Graduate Student Life ([email protected])

Undergraduate Students:  Kenneth Nilsen, Dean of Students ([email protected])

Stevens will be providing guidance on the procedures for hosting large Stevens-sponsored events on and off campus shortly.  In the meantime, please contact David Zimmerman, Director of University Events ([email protected]) if you have questions about an upcoming event.

Health and Safety Precautions

Practice good hygiene by washing your hands with soap and water as often as possible, and by covering coughs and sneezes with a tissue or your sleeve. 

Stay home if you are sick with a respiratory illness and/or a fever.  Please go home immediately if you are on campus and begin to feel ill.  Remain home until you are free of fever (temperature should be lower than 100.4 F) or until you are symptom-free for 24 hours without the use of medication. 

Please be aware that many people experience flu, colds and other types of infections at this time of year.  At times, health care providers (and our Student Health Center) provide masks to patients to avoid the spread of infection.  These precautions do not indicate novel coronavirus infection.

For additional information, the following resources are available:
U.S. State Department
Center for Disease Control (CDC)
State of New Jersey  
NJ Prepares for Potential Coronavirus Cases 24-hour public hotline: 800-222-1222
Stevens Health Advisories are posted on our website.  

Thank you for your attention to this important advisory. 


03/02/20: Update on Campus Precautions and Preparations for Possible COVID-19 Spread

To: The Stevens Community
From: President Nariman Farvardin
Date: March 2, 2020
Subject: Update on Campus Precautions and Preparations for Possible COVID-19 Spread

Over the past several weeks, campus leaders have been monitoring updates on the coronavirus disease 2019 (COVID-19) in order to issue updates and guidance to our community. As you may have seen, the Stevens COVID-19 Advisories webpage has been posted and will be augmented with a dedicated website to be launched later this week. This website will provide one comprehensive information source for all Stevens updates and guidance pertaining to campus activities and precautions, travel restrictions, FAQs, and other impacts of COVID-19 for Stevens.

I want to assure the campus community that we are taking this situation very seriously, and the health and safety of our students, faculty, staff, and visitors are our highest priorities. Stevens is adhering to guidance from the Centers for Disease Control (CDC) and the New Jersey Department of Health, while simultaneously doing contingency planning should an outbreak occur in our area. These contingencies include consideration of the possible cancellation or postponement of upcoming community events and gatherings; restrictions on study-abroad activities and international travel for Stevens business; remote work arrangements; and online course delivery; among others.

The Stevens Emergency Management Team is convening to review emergency plans and will be updating those plans as warranted. Likewise, our Business Continuity Planning Committee is accelerating its activities for a possible COVID-19 scenario.

Stevens is also in contact with local, New Jersey, and federal officials to advise them of our preparations and has also received information that the Hoboken University Medical Center is prepared should there be a local case of COVID-19. Earlier today, Governor Murphy issued a statement regarding New Jersey’s preparations and precautions and announced the launch of a webpage with resources regarding COVID-19.

As a reminder, StevensAlerts is the university’s official emergency alert communication system. It is used only to convey accurate, critical, and often urgent information necessary to protect the safety of our community. If you have not already done so, please enroll in the StevensAlerts System (Everbridge) by adding your current mobile phone number and alternate (non-Stevens) email address. Please go to myStevens and click on the StevensAlerts icon under Bookmarks to enroll.

As of this writing, there have been no reported cases of COVID-19 in New Jersey, and no member of our campus community has presented with symptoms. I ask that each member of our community take proactive steps to prevent an outbreak by practicing good hygiene as has been advised by the CDC. It is imperative to stay home if you are sick with a respiratory illness and/or a fever. Please go home immediately if you are on campus and begin to feel ill.

I would also like to reaffirm Stevens’ commitment to ensuring a welcoming, respectful, and non-discriminatory environment for all members of our community. The display of bias in any form is not acceptable and will not be tolerated in the Stevens community.

We will continue to monitor updates on COVID-19 and will make future decisions based on the guidelines of the CDC and other health agencies.