Graduation Information

Degrees are conferred at the end of the Spring, Summer, and Fall semesters.

Important Graduation (AC) Deadlines

Summer 2019:

Undergraduate Degree: May 31, 2019

Graduate Degree: June 17, 2019

Graduate Certificate: June 17, 2019

Fall 2019:

Undergraduate Degree: August 1, 2019

Graduate Degree: September 17, 2019

Graduate Certificate: September 17, 2019

Spring 2020:

Undergraduate Degree: October 1, 2019

Graduate Degree: February 15, 2020

Graduate Certificate: February 15, 2020

Only ACs received by the deadline above will be considered for graduation.

The Application for Candidacy (AC) form is submitted when you are nearing the completion of your degree. Separate AC's are required for each program you are completing- for example, if you are receiving a Graduate Certificate and a Master's Degree or an Undergraduate Degree and a Minor, you must turn in two Applications for Candidacy forms. The Application for Candidacy must be signed by you, your Advisor, and the Dean of Graduate Academics (Master's and PHD only).

Important Guidelines:

Degree & Major on the AC must match the Current Academic Program as listed on your Unofficial Transcript

Courses on AC must match the courses listed on your Unofficial Transcript- please submit revisions as necessary

Prior degree(s) must appear on your transcript

Adhere to all published deadlines

Check the spelling of your name in Student Web Self Services for students- this is exactly how it will appear on your diploma. If there is a change required, submit a name change form with the proper accompanying documentation at the time of application. Also update your Permanent Address. All changes must occur 4 weeks before graduation.

The Application for Candidacy (AC) form
Commencement is held once a year in May for current Spring, and prior Fall/Summer semesters. Candidates cannot attend commencement based on a future expected graduation semester- Summer graduates can only attend the ensuing commencement the following May. Please contact the Office of Undergraduate Academics and Graduate Student Affairs for walking eligibility rules.

Commencement Information

Diploma Pick Up

Diplomas can be picked up on the following dates, provided you complete the degree release form. This form must be presented with valid identification by the student/individual picking up the diploma. We cannot release a diploma if there is a financial hold on your account. If you are unable to pick up your diploma, it will be mailed to you, without exception.

Location: Babbio Center, Room 104

Hours of Operation: 10am-3pm

	Last Name A - L	Last Name M - Z
Fall2018	Diplomas awarded in the Fall are not available for pick up- see Diploma by Mail
Spring 2019	May 23, 2019	May 24, 2019
Summer 2019	Diplomas awarded in the Summer are not available for pick up- see Diploma by Mail

Diploma by Mail

If you cannot pick up your diploma during the above period of time, your degree will automatically be mailed to your Diploma Mailing Address as reflected in your myStevens account. This process can take 6-8 weeks after the degree has been awarded. Tracking information is not available.

CeDiploma

Visit the Certified Electronic Diploma (CeDiploma) Overview page for more information.

Diploma Replacement

A single replacement diploma (not duplicate or copy) can be requested no sooner than 8 weeks after your date of conferral using the Diploma Replacement Form. This form must be submitted with payment. Orders will be processed on the 1st business day of each month, without exception, and can take up to 8 weeks to be delivered. Tracking information cannot be made available.

Undergraduate Programs

An Application for Candidacy (AC) must be completed, signed by your Advisor and submitted to the Office of the Registrar by the published deadline. A late fee will be charged for Applications for Candidacy received after the appropriate due date.

Once your AC is signed by your Advisor, you may email or fax it to the Office of the Registrar at [email protected] / 201-216-3756. You may verify receipt and status of your Application for Candidacy on Web for Students (login thru myStevens) under "Graduation Checkout." Please check for your name on the list of degree candidates- note that this is how your name and degree will appear in the commencement program and on your diploma.

Submission of the AC is your notice to Stevens that you are ready to graduate. The Office of the Registrar will review this document and inform you of any issues that may affect your ability to graduate. The Bachelor's graduation fee will be assessed to your account after your Application for Candidacy has been received and reviewed.

Click here for comprehensive degree requirements.

Graduate Programs

For students who expect to complete degree or certificate program requirements, the following requirements must be met:

An Application for Candidacy (AC) must be signed by you, your Advisor, the Dean of Graduate Academics (Master's and PHD only), and submitted to the Office of the Registrar by the published deadline.

The Master's and Ph.D. graduation fee or Graduate Certificate fee will be assessed to your account after your Application for Candidacy has been received and reviewed.

Comprehensive degree requirements

In addition, if you are submitting a Master's Thesis or Ph.D. Dissertation, the following requirements must be met:

THESIS REQUIREMENTS

•A thesis is not required for most programs.

•Specifications for thesis writing is available from the S.C. Williams Library, or 201-216-5415.

•Approval of the thesis is required from your Advisor and a second reader (please talk to your advisor about specific departmental regulations).

•An approved original and two (2) copies, a Microfilm Release Form (available from the Library Special Collections, 201-216-5415) and a binding fee are due in the Library by the specified date in the Academic Calendar.

•A Master Thesis Report (link to form) signed by your thesis advisor and reader is due to the Office of the Registrar by the specified date in the Academic Calendar.

DISSERTATION REQUIREMENTS

•SPECIFICATIONS FOR DISSERTATION WRITING IS AVAILABLE FROM THE S.C. WILLIAMS LIBRARY, OR 201-216-5415.

•Public defense of the dissertation is required by the Last Day of Class for the Semester (check the Academic Calendar for the exact date).

•An approved abstract of the thesis and the date, time and place of the defense must be submitted to the Office of Graduate Academics ten business days prior to the actual defense.

•An approved original and two (2) copies, a Microfilm Release Form, UMI Publication Agreement form, and Survey form are available in the Library Special Collections, 201-216-5415. A binding and microfilming fee is due in the Library by the specified date in the Academic Calendar. It is suggested that you pick up a copy of the UMI Publications Agreement form and Survey form from the library ahead of time.

•A Report on Dissertation signed by your Advisory Committee and the Dean of Graduate Academics is due to the Registrar's Office by the specified date in the Academic Calendar.

You can find a list of our fess at the Student Service Center Tuition and Fees page.
OPT Notification: Your Application for Candidacy (AC) status cannot be evaluated and/or cleared until the end of drop add period, as published on the Academic Calendar. Clearing your graduation status can take an additional 2-3 weeks after this date. There cannot be any exceptions to this rule.

If you need documentation of your graduation for your family to apply for a visa to attend the ceremony, please use this template for the letter. Requests for invitations should be directed to the Office of Student Life.

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