Forms

Degree of Engineering Project Committee Nomination
Used by the student to inform the Office of Graduate Academics of the committee members for the project.

Project Activity Report
Used by the student to inform the Office of Graduate Academics of the research status. This form is required at the end of each semester in order to get an S/U interim grade for the term.

Thesis, Dissertation, Project Specifications
This page, maintained by the S.C. Williams Library staff, contains information regarding the format specifications for (Master's) thesis, (Doctoral) dissertation and (Degree of Engineer) projects. All theses, dissertations and projects must be submitted to the S.C. Williams Library for archival purposes. The specifications also includes the format for the Defense Announcement, which must be submitted to Graduate Academics no later than 10 business days prior to the scheduled defense.
Doctoral Research Enrollment
This form is used to enroll in Doctoral Research (960) course. A separate Enrollment or Add/Drop form is not required. One page.

D999 Maintenance of Full-Time Status

This form is used to enroll in D999- Maintenance of Matriculation. A separate Enrollment or Add/Drop form is not required. One Page.

D890 Maintenance of Active Record Enrollment Form

D890 allows the student’s record to remain active for a given semester. This form is to be used by students who have completed ALL degree requirements (including thesis for Master’s or Doctoral students), are not enrolled in D999, and have no other form of enrollment during the degree conferral semester. A separate Enrollment or Add/Drop form is not required. One Page.

PRV 961 Doctoral Signature Credit Seminar

This form is used by Doctoral students to register for their Signature Credit course. It requires the signature of their research advisor, the Provost and the Dean of Graduate Academics. A separate Enrollment or Add/Drop form is not required. One Page. Doctoral Qualifying Examination/Proposal Report
Used by the department to report results of doctoral qualifying examination to the Office of Graduate Academics.
This form is not made available to students. Departments must request this form by contacting their department office or the Office of the Registrar. One Page.

Doctoral Committee Nomination
Used by the student to inform the Office of Graduate Academics of the committee members for the dissertation.

Doctoral Activity Report
Used by the student to inform the Office of Graduate Academics of the research status. This form is required at the end of each semester in order to get an interim S/U grade for the term.

Doctoral Defense Report
Used by the dissertation committee and department to report the results of the dissertation defense to the Office of Graduate Academics.
This form is not made available to students. Departments must request this form by contacting their department office or the Office of the Registrar. One Page.

Thesis, Dissertation, Project Specifications
This page, maintained by the S.C. Williams Library staff, contains information regarding the format specifications for (Master's) thesis, (Doctoral) dissertation and (Degree of Engineer) projects. All theses, dissertations and projects must be submitted to the S.C. Williams Library for archival purposes. The specifications also includes the format for the Defense Announcement, which must be submitted to the Office of the Registrar no later than 10 business days prior to the scheduled defense.
Undergraduate Enrollment
This form is used by Undergraduate students to enroll in courses for any semester. One page.

Euclid Enrollment
This form is used to by incoming Freshmen and Non-matriculating students to enroll into Euclid Summer courses. One Page.

Graduate Enrollment
This form is used by Graduate students to enroll in courses for any semester. One page.

Change of Enrollment (aka Add/Drop)
This form is used by students to change their enrollment after prior submission of an Enrollment Form for a semester. Drops during the Add/Drop period at the beginning of a term will result in a removal of the course from the record. A Drop after the end of the Add/Drop period will result in a grade of W being recorded. One page.

Credit Overload (Undergraduate)
This form is used by undergraduates enrolling into courses beyond the maximum number of credits allowed in a semester. One Page.

Credit Overload (Graduate)
This form is used by undergraduates enrolling into courses beyond the maximum number of credits allowed in a semester. One Page.

Permission To Take A Course Under The Pass-Fail Grading System

This form is used by undergraduate students to take a course with a Pass-Fail grade. Note that courses taken with a Pass-Fail grade cannot be used towards degree requirements (except PE courses towards the Bachelor's degree). A separate Enrollment or Add/Drop form is not required. One Page.

Request for a Special Problems Course
This form is used to enroll in a Special Problems (800/Master's, 801/Ph.D. or 802/Degree of Engineer, where applicable) course. A separate Enrollment or Add/Drop form is not required. Two Pages.

Request for a Course by Application

This form is used to take a course that is not being currently offered with the permission of the faculty member, department head and dean. A separate Enrollment or Add/Drop form is not required. One Page.

Request for a Course by Examination
This form is used by undergraduates who wish to "test out" of a course with the permission of the faculty member, advisor and dean. Up to one course per semester may be taken by a Sophomore, Junior or Senior, with suitable academic standing, as a Course by Examination. A separate Enrollment or Add/Drop form is not required. One Page.

Undergraduate Permission to Take Graduate Courses
This form is required of all Stevens Undergraduate students taking all 600 level courses and above in SOE and SASLA and ALL graduate courses in SOTM. Undergraduates taking such courses are subject to graduate academic review. A 3.0 GPA must be maintained. A student receiving an F, 2 or more C’s or a GPA below 3.0 in graduate courses is no longer eligible to take graduate courses. A separate Enrollment or Add/Drop form is not required. One Page.

Request for Practical Training Course (CPT)
Submission of this completed form constitutes an enrollment form for a Practical Training course. After enrolling for a Practical Training course, a student may apply to ISSS for Curricular Practical Training (CPT). A separate Enrollment or Add/Drop form is not required.

Graduate Time Limit Extension
This form is used by Graduate students that have reached the 2 year (Graduate Certificate) or 6 year (Master's and Doctoral degrees) residency limit to get approval to continue their study. One Page.

Time Conflict Resolution
Used to enroll into sections when a time conflict exists. One Page
Electronic Verification (service fee)

You can now order an electronic Enrollment Verification or Degree Verification directly from the National Student Clearinghouse (NSC) by clicking here. Please consult the NSC website for service fees. Prior to placing an order, make certain the recipient will accept a third-party document. In addition, ensure your degree has been awarded on your unofficial transcript before ordering a Degree Verification.

Paper-based Verification (free)

Please complete, sign and submit the following form to our Office for processing.

Letter of Enrollment Form

Letter of Degree Completion Form
Master's Thesis Enrollment
This form is used to enroll in a Master's Thesis (900) course for the first time. A separate Enrollment or Add/Drop form is not required. One Page.Master's Thesis Defense
Thesis Defense Report Used by the advisor and Reader to report the results of the thesis defense to the Office of Graduate Academics.
This form is not made available to students. Departments must request this form by contacting their department office or the Office of the Registrar. One Page.

Masters Thesis Activity
Used by the student to inform the Office of Graduate Academics of the research status. This form is required at the end of each semester in order to get an S/U interim grade for the term.

Thesis, Dissertation, Project Specifications
This page, maintained by the S.C. Williams Library staff, contains information regarding the format specifications for (Master's) thesis, (Doctoral) dissertation and (Degree of Engineer) projects. All theses, dissertations and projects must be submitted to the S.C. Williams Library for archival purposes. The Master's Thesis must be defended.
Address/Name/SID Change
This form is used to inform the Registrar’s Office of a legal change in name, ID number (to a valid Social Security Number only) and/or change in permanent or billing address. This form may require separate legal paperwork for validation. Name changes will affect how your name appears on Stevens official documents such as your Transcript, Diploma, Certificate, etc. One Page.

Addresses can be updated on-line via Student Web Self Services thru myStevens.

Transcript Requests

Transcripts must be ordered On-Line. Written requests will no longer be accepted. See the Transcript Request page.

Letter of Enrollment Status / Letter of Completion
This form is used to request a Letter of Enrollment Status or Letter of Completion. A Letter of Completion can be prepared only after an Approved Application for Candidacy has been submitted to the Office of The Registrar. One Page.

Diploma Replacement Form
This form is used to order a replacement diploma and a $15 processing fee is required. One Page.

Application for Transfer Credit
This form is used to get permission to take a course toward your degree at another institution. Two pages.

Permission To Take A Course Under The Pass-Fail Grading System
This form is used to request that a grading for an enrolled course be changed from the standard letter grade to Pass/Fail. Courses taken with Pass/Fail grades (except PE courses) cannot be used towards degree requirements. One Page.

Incomplete/Absent (INC/ABS) Petition
This form is used to petition the Registrar’s Office for the grade of INComplete or ABSent and must have the signatures of faculty, department head and dean. A petition for an INC must be filed before the last day of class of a given semester. Two pages.

(Graduate) Probation Remediation Action Plan
Graduate Students on academic probation use this form to indicate the steps necessary to return to satisfactory academic standing. The advisor's signature is required. A revise Study Plan need to be submitted with this form to the Office of The Registrar. One Page.

(Graduate) Leave of Absence/Withdrawal/Readmit
This form is used by Graduate students planning to skip a semester(s) (Leave of Absence) or discontinue studies (Withdraw) at Stevens. Submitting this form will withdraw you from all of your courses if you are currently enrolled and you will be responsible for any tuition balance. This form is also used to be readmitted after the Leave of Absence. One Page.

Undergraduate Students must contact the Office of Undergraduate Academics in order to request a Leave of Absence, Withdraw or be Readmitted.

Stanley Fellowship Application
Nominations are open for the Stanley Fellowship. The fellowship is usually awarded on an academic-year basis and includes both tuition and stipend. Nominees must be full-time, United States citizens pursuing a Doctorate or Master's degree and maintaining a 3.5 grade point average. Preference is given to female candidates and students in a Ph.D. program, but this does not exclude male or Master's candidates.

Grade Release Form
This form is used by a student to authorize the Office of the Registrar to send their employer grade verification information. One Page.

Degree Release Form
This form must be filled out in order for Stevens to mail your diploma or graduate certificate to your permanent address. One Page.

FERPA Release Form

Pursuant to the Family Educational Rights and Privacy Act of 1974 ("FERPA"), students should use this form to authorize the release of Education Records. Under FERPA, Education Records are defined as records or information that are (1) directly related to the student and (2) maintained by Stevens or by a party acting for Stevens. Education Records include, but are not limited to, academic, financial and disciplinary records.
Study Plan & Application for Candidacy

Undergraduate Change of Major
This form is used by Undergraduates to declare a new major. A study plan in the new major will need to be submitted as soon as possible.

Undergraduate Course Exceptions and Substitutions
This form is used to update a student's study plan with substitutions, course waivers, or advanced placement credit. It is to be completed by a faculty member.

Graduate Change of Major
This form is used by Graduates to change major. This form must be submitted to the Office of Graduate Admissions for processing.

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