Graduation Check List
1. Complete an Application for Candidacy (AC)
Every graduating student must submit an Application for Candidacy (AC) to the Office of the Registrar. Further details and deadlines for submitting your AC can be found on the Registrar's website or by contacting them at [email protected].
2. Complete On-Line Exit Counseling for Financial Aid
All students who have borrowed a federal student loan (Direct Loan and Perkins) while attending Stevens Institute of Technology must complete Exit Counseling. The purpose of Exit Counseling is to explain your rights and responsibilities as a student loan borrower and it is a federal requirement.
Federal Direct Loan Exit Counseling must be completed online at studentloans.gov. If you borrowed a Federal Perkins loan you must also complete exit counseling separately, online with our loan servicer, Heartland ECSI. Federal Perkins Loan borrowers will be contacted by Heartland ECSI with instructions to complete the exit counseling process.
For questions concerning your student loans, exit counseling or other financial aid matters, please contact the Office of Financial Aid via phone 201.216.3400 or via email at [email protected].
3. Meet Financial Obligations
Grade reports, diplomas, transcripts and degree verifications will be withheld if any balance remains on a student’s account. Students can review their account balance and make electronic check/credit card payments through E-billing: www.stevens.edu/ebilling. Payments by check are accepted in Student Accounts located in the Student Service Center. For questions concerning your student account information, contact the Office of Student Accounts at 201.216.3500 or [email protected].
GradFest is a campus-wide celebration for the Class of 2018, taking place on Tuesday, May 22, 2018 from 5:00 p.m until 8:00 p.m. All are welcome, admission is free, and tickets are not necessary for this annual event. Free food, give-aways, photo opportunities and live music to celebrate with our graduating students.
Faculty Awards and Ph.D. Hooding Ceremony
The Faculty Awards and Ph.D. Hooding Ceremony will be held on Tuesday, May 22, 2018 at 4:30 p.m. at DeBaun Auditorium, offering special recognition for outstanding faculty and doctoral degree candidates. The ceremony is similar to commencement in that faculty and students are dressed in academic attire. This ceremony, however, is tailored as a special honor for faculty and graduating doctoral students.
Each doctoral candidate is asked to invite a faculty member to assist with the hooding. The faculty member may be the candidate’s faculty advisor or another faculty member of the candidate’s choice. If a preferred faculty member is not available, other faculty members will be on hand. Graduating doctoral students may invite their friends and family. Invitations to graduates will be sent to your Stevens email address from the Office of Graduate Student Affairs. On the day of the ceremony all students being hooded should report to EAS 329 between 3:45-4:00 p.m. and all faculty advisors, faculty award recipients, and academic administrators participating should report to EAS 222 between 3:45-4:00 p.m.
Commencement Ceremonies will take place at the Meadowlands Expo Center in Secaucus, New Jersey on Wednesday, May 23, 2018. There will be 2 ceremonies – the Undergraduate Ceremony for all bachelor’s degree candidates will be held at 11 a.m., and the Graduate Ceremony for Ph.D. and master’s degree candidates at 4 p.m. Each ceremony should last approximately 2.5 hours.
Each graduate can order up to six guest tickets for the commencement 2018 ceremony. Tickets will be available for online ordering on April 2, 2018. Every guest MUST have a ticket to enter the venue.
A portion of the guest ticket allotment can be used for ADA tickets that will be available for those in need of handicapped or wheelchair accessible seating.
Live Video Stream of Ceremony
Stevens will stream the video of the ceremony live on this website on Wednesday, May 23, 2018.
Graduates should arrive at the Meadowlands Expo Center NO LATER THAN 3:00 p.m. to allow time to lineup by school and, if necessary, pick up regalia. Doors open for guests at 3:00 p.m. Once you arrive at the Meadowlands Expo Center, you will be directed to the correct area, whether you are a graduate or a guest.
Please do not bring any items that you cannot carry on your person during the ceremony. There is no storage area for graduates’ personal items, and we are not responsible for items left behind or lost during the ceremony.
Bus Service from Campus
Stevens will offer free bus service from campus for graduating students, as well as university faculty and staff. Please note: parents, family and guests are strongly encouraged to use personal or public transportation to get to the Meadowlands Expo Center.
Meadowlands Expo Center has plenty of free parking for graduates and guests. A limited amount of handicapped parking will be available close to the Expo Center for those with the appropriate hang tags. Parking attendants will direct cars to the closest available parking area once you arrive at the Expo Center. Please note: parents, family and guests are strongly encouraged to utilize personal transportation to get to the Meadowlands Expo Center.
Academic regalia is required to participate in the Commencement Ceremony. Orders for academic regalia such as caps, gowns, and hoods can be placed through the Herff Jones website (collegegrad.herffjones.com) beginning February 12, 2018. The deadline to order your regalia is Tuesday, April 3, 2018 at 11:59 PM.
Click on the CAP AND GOWN tab to order your FREE academic regalia. In addition to ordering your Regalia, you may also order Announcements, Diploma Frames or Graduation Packages on the same site, but please note that these items must be purchased and will come at a cost. Your Academic Regalia will be free regardless of any additional items or packages that you choose.
Academic Regalia will be available for pick up at the Campus Bookstore on the first floor of the Howe Center on the following dates:
May 7 – 10: 11 a.m to 7 p.m.
May 11: 11 a.m to 4 p.m.
May 12: 12 noon to 3 p.m.
May 21: 11 a.m. to 4 p.m.
May 22: 11 a.m. to 5 p.m. for everyone except those picking up Ph.D. regalia, which can be picked up until 2 p.m.
If you are unable to pick up your regalia prior to Commencement Day, then it will be available at the Meadowlands Expo Center before the start of the ceremony. PLEASE PLAN TO ARRIVE EARLY if you are picking up your regalia on May 23. If you have further questions about academic regalia, please contact the Campus Store at 201-216-5101.
Photographs/Video at the Ceremony
Since graduates will have received their academic regalia in advance, we suggest having photographs taken prior to arrival. Guests may take photos and video from the guest seating areas at Meadowlands Expo Center, but guests will not be permitted in the graduate seating area, stage or aisles.
Stevens has contracted with Island Photography to take several color photos of each graduating student as his/her diploma is being presented. Approximately one month after the ceremony, the studio will email proofs and ordering information to each graduate to their Stevens email address that is on file with the Registrar’s Office. Please make sure your email address is correct, otherwise there will be a delay in getting your proofs.
Questions and Communications
All information regarding commencement will be communicated via your Stevens email account. We will not send information to any other email address. If you have any further questions, please contact the Office of University Events at 201.216.5111 or [email protected].