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To: All Faculty and Staff
From: Warren Petty, Vice President for Human Resources
Date: March 5, 2021   
Subject: COVID-19 Vaccine Guidance 

As many students, staff and faculty have returned for work and study at the University for the spring 2021 semester, it is important to assure employees of Stevens’ continued commitment to supporting a safe and healthy environment and mitigating the transmission of the COVID-19 virus. 

Now that the U.S. Food and Drug Administration (“FDA”) has granted Emergency Use Authorization for three COVID-19 vaccines which are already available to a subset of residents and others who work or study in New Jersey, we are providing you with guidance and information about measures Stevens will take to promote COVID-19 vaccination among members of the Stevens community. 

Stevens Strongly Encourages and Expects that All Members of the Stevens Community Who Are Eligible Will Receive a COVID-19 Vaccine

Consistent with public health officials’ recommendations and guidance including from the Centers for Disease Control and Prevention (CDC), the Equal Employment Opportunity Commission (EEOC), the Occupational Safety and Health Administration (OSHA), and the State of New Jersey, Stevens strongly encourages and expects that all employees, students, and other members of the Stevens community who are eligible to receive a COVID-19 vaccine will do so as soon as it is safe and possible.

Information about COVID-19 Vaccines, Eligibility and Registration for Vaccination

The CDC has emphasized the benefits of COVID-19 vaccines and their effectiveness in preventing the transmission of COVID-19. The State of New Jersey’s COVID-19 Vaccine website, available here, provides up-to-date, current information about vaccine efficacy and safety information, vaccination eligibility, where and how to get vaccinated, and answers to other frequently asked questions. Stevens employees who live outside of New Jersey may receive the COVID-19 vaccine in New Jersey if they are eligible or they may receive the COVID-19 vaccination in their home state if they are eligible there. Employees can register for a vaccine on the NJ Vaccine Scheduling System, available here

Stevens encourages all employees to be proactive in checking on the status of New Jersey’s rollout of the COVID-19 vaccine, including eligibility status, by visiting the COVID-19 Vaccine website on a regular basis and making an appointment to receive the vaccine as soon as their eligibility makes it possible.

Providing A Record of Vaccine 

The Division of Human Resources will collect evidence of vaccination from employees so that Stevens can remain informed about the health and welfare of its community and make informed decisions concerning the densification of the campus. 

All faculty and staff who have received both the first and second doses of the COVID-19 vaccine should promptly submit evidence of the vaccination (such as a CDC-issued vaccination card), including the vaccination date(s) and vaccine name, to the Division of Human Resources through Workday. For instructions on how to submit your documents, please click on this link.

No one will be asked to provide, and no one should provide, any medical or genetic information with their proof of vaccination. Stevens will keep individuals’ vaccination information confidential. Stevens will not share information about employees’ vaccination status with anyone except those who need to know for purposes of contact tracing. See below for information on accommodations which may be applicable to employees who are unable to receive the vaccine for certain reasons.

Vaccinated Employees Must Continue to Follow All COVID-19 Prevention Guidelines, Policies, and Procedures on Campus\

COVID-19 vaccination is a critical component of Stevens’ efforts to support a safe and healthy campus and reduce COVID-19 transmission which is in addition to, and not a replacement for, other COVID-19 mitigation efforts on campus. According to the CDC, it is not yet known whether the vaccine is effective in preventing people who have been vaccinated from spreading the virus to others. Therefore, after receiving a COVID-19 vaccination, all employees must continue to follow all COVID-19 prevention guidelines on campus, including:

  • Wearing a mask
  • Engaging in social distancing
  • Weekly COVID-19 testing
  • Regularly checking Stevens’ COVID-19 website for updated guidance and information.

No Retaliation, Harassment, or Discrimination

Stevens prohibits any form of discipline, reprisal, intimidation, harassment, or retaliation on the basis of (a) anyone’s vaccine status and (b) reporting a health and safety concern, including concerning infection control and prevention related to COVID-19. As a reminder, employees may report any concerns about these issues to their supervisor, the Division of Human Resources, the University’s EthicsPoint Compliance Hotline at (855) 277-4065, or on the EthicsPoint website.

All Questions about Stevens’ COVID-19 Vaccination Guidelines Should be directed to The Division of Human Resources.

Government and public health guidelines and restrictions and higher education best practices regarding COVID-19 vaccinations are changing rapidly as new information becomes available and further research is conducted. Stevens will continue to review new information and make modifications to guidance or policies concerning the COVID-19 vaccine on an ongoing basis.

If you have any questions about this guidance, reasonable accommodations for disabilities or religious issues, health and safety issues that are not addressed in this guidance, or any employment-related issues, please contact the Division of Human Resources at [email protected].