EXPANSION FOR NPC WOMEN’S FRATERNITIES:

When all NPC chapters are over or close to total, or a need arises as determined by the Student Life Office and the Panhellenic Council, consideration will be given to adding another chapter.

Such a chapter shall be organized through colonization by an NPC fraternity. NPC guidelines should be followed a closely as possible when establishing a new chapter. The college reserves the right to override and NPC rule, which is in conflict with a decision made by Stevens officials.

All new chapters seeking recognition must provide proof of insurance to the Student Life Office prior to colonization. The insurance requirement may be waived in the case of chapters who do not conduct a pledge program. Requests for a waiver of the insurance requirements must be made, in writing, and be accompanied by a detailed description of the intake process of the organization.

All expansion activities, including colonization and subsequent conferral of recognition, bust be approved by the Dean of Student Life.

Stevens Institute of Technology

Recognition Policy for Fraternities and non-NPC Sororities

(This policy is subject to change)

Recognized fraternities and sororities enjoy benefits and privileges associated with their affiliation with Stevens Institute of Technology.  This policy constitutes Stevens’ procedure for conferring said recognition of social fraternities and sororities.  It is expected, as the fraternity and sorority system expands, that this policy will be reviewed and adapted accordingly.

 There are three levels of recognition available to fraternities and sororities at Stevens – Provisional, Full, and Probationary.  Listed below are descriptions and conditions of each level of recognition. 

PROVISIONAL RECOGNITION:  Provisional recognition is given to an organization which seeks to become a fully recognized fraternity or sorority at Stevens by the Office of Student Life.  Provisional recognition, once given, is good for a period of one calendar year.  If, at the end of that year, an organization has not met the criteria to become a fully recognized Greek organization, a decision will be made of the Office of Student Life to extend provisional recognition or rescind recognition all together.  In order to request Provisional Recognition, an organization must fill out a Provisional Recognition Request application and file it with the Office of Student Life.  This application includes relevant contact information, a statement of purpose, a petition by the students interested in joining the organization, and a chapter development timeline.  The following conditions must be met in order for an organization to be considered for provisional recognition: 

• A group of at least four Stevens’ students who are interested in affiliating with the organization.
• An Inter/National organization who has declared, in writing, an interest in affiliating with the group of students seeking membership.
• A Inter/National Risk Management Policy on file with the Office of Student Life.
• A demonstrated alumni base in the area from which active and involved advisors will be able to be drawn from.
• An established need for the organization within the Stevens community.
• If applicable, the support of the appropriate governing council (IFC or Panhellenic).  If, at the current time, an appropriate governing council does not exist and all other conditions have been met, the Office of Student Life and the students interested in joining the group will meet to discuss alternatives.

Please note that each student group seeking recognition at Stevens will be treated on an individual basis.  The list above is not exhaustive and additional conditions may be added.  While on provisional recognition, an organization may: 

• Reserve rooms for meetings through the Office of Special Functions.
• Advertise the organization in accordance with policy. .
• Recruit members within set guidelines.

 FULL RECOGNITION:  Full recognition is given to a fraternity/sorority that meets the standards and criteria set forth by the Office of Student Life throughout its’ provisional recognition period.  An organization seeking Full Recognition must file a completed application for such recognition with the Office of Student Life.  This application requires an updated statement of purpose/principles, organization goals/standards, bylaws and constitution, a current membership roster, an officer listing, an activities report which includes all campus and community involvement through the provisional recognition period, a contact list of local advisors, a collective responsibility agreement signed by all members, and a letter of intent from a Stevens staff/faculty member willing to serve as the group’s faculty advisor.  In addition, the following conditions must be met throughout the provisional period for a group to be considered for full recognition.

• Regular meetings with the Associate Director of Student Life.
• A demonstrated ability to recruit and sustain membership on campus.
• Compliance with all University and Inter/National rules and regulations, along with all local, state, and federal laws.
• Campus/community involvement. 
• Active participation in and support of appropriate council, if applicable. 

 Final determination of whether or not full recognition is given to the organization will be made by the Office of Student Life once the application is on file with the Office of Student Life and the above conditions have been met. 

PROBATIONARY RECOGNITION:  Full recognition may be revoked by the Institute Officials for chapter’s failure to comply with University and/or Inter/National rules, regulations, and policies.  It is possible that a chapter will lose all recognition, at which point it will cease to exist at Stevens.  However, it is possible that the chapter will be placed on Probationary Recognition for a period of time not to exceed one calendar year.  At the end of the prescribed Probationary Recognition Period, the decision will either be made to extend probation, to revoke all recognition, or to the chapter to Full Recognition status.  A chapter that has been placed on Probationary Recognition will have to meet all the criteria listed above for chapters seeking Full Recognition in addition to any sanctions in order to be considered for Full Recognition. 

Provisional Recognition Application

Office of Student Life

Provisional recognition is given to an organization which seeks to become a fully recognized fraternity or sorority at Stevens by the Office of Student Life.  Provisional recognition, once given, is good for a period of one calendar year.  In order to petition the Office of Student Life for Provisional Recognition, please fill out this application completely.  In addition, please attach the following documents:  a petition for provisional recognition signed by the undergraduate interests, a letter from the Inter/National organization stating the desire to affiliate with the undergraduates, and an Inter/National Risk Management Policy.

Please fill out the following application:

1. Name of Organization:  _____________________________________________

2. Inter/National Advisor Contact Information:_______________________________

3. Local Advisor Contact Information:_____________________________________

4.  Undergraduate Interests:

       Name                                       Phone Number                         E-Mail

    __________________________________________________________________

      __________________________________________________________________

      __________________________________________________________________

      __________________________________________________________________

     __________________________________________________________________

      __________________________________________________________________

      __________________________________________________________________

      __________________________________________________________________

(attach additional sheets if necessary)

5.  Please explain how the Stevens community is in need of and will benefit from the recognition of your organization.

 6.  Please state the purpose of your organization and the standards you intend to     uphold on the Stevens campus.

7. Please detail a chapter development plan.  This plan should include proposed new member education plans, organization advertisement and publicity plans, recruitment dates, recruitment methods, Inter/National and local advisor involvement, and any conferences, leadership opportunities, community service or campus activities that are planned.

8.  Please share any additional information or documentation that you feel is relevant   to your petition for Provisional Recognition.