Office of Student
Life:
GREEK LIFE
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OPERATING
PROCEDURES for Fraternities & Sororities
ACADEMIC STANDINGS
 Examinations
You take written examinations at the end of each semester in all major
required core courses and in certain technical electives.
Examinations in all other technical, engineering and humanities electives
in the junior and senior years are at the option of the department concerned.
All term examinations and written tests are conducted under the rules of
the recognized student Honor System. Students are expected to familiarize
themselves with all facets of the honor system. |
Grades
Academic grades are designated by five letters: "A" is excellent; "B," good; "C," fair; "D," poor;
and "F," failure. A "P" grade indicates a successfully completed pass-fail
course or a course completed at another Institute with a grade of "C" or
better. A withdrawal from a course carries the notation "W." You may withdraw
from a course prior to the beginning of the final exam period, as long
as the written permission of the instructor, faculty advisor and Dean are
obtained. Withdrawal from more than one required course per semester is
permitted only under exceptional circumstances.
If you are excused by a physician from attending physical education classes,
you will receive an "Exc." You must however, enroll in the physical education
course. At Stevens, the "quality points" system is used. This means that
an "A" in a three semester hour course is worth three times more than an "A" in
a one hour course. To determine the number of credit points earned, the
semester hours are multiplied by the credit value of the final grade. "A" =
4; "B" = 3; "C" = 2; "D" = 1; and "F" = 0. Thus, an "A" in a three semester
hour course would result in 12 quality points, while a "B" in a one semester
hour laboratory would yield only three quality points. Grades of "P" or "W" are
not computed when totaling credit points or quality points. Final grades
are reported by instructors to the Registrar's Office and mailed to you.
In addition, formal midterm grades are filed with the Registrar's Office
for freshmen and sophomores. No such grades are issued for junior and senior
level courses; however, faculty members will advise students of poor standings. |
Pass-Fail
A junior or senior with either a 3.0 GPA for the previous semester or a
cumulative GPA of 3.0 may elect one course a semester to be taken under
a pass/fail grading system, subject to the advisor's approval and the
following conditions. The course must be an undergraduate course that
is either a technical elective outside the student's area of concentration
or a course that is clearly designated on the Study Plan or the Application
for Candidacy as an "extra" course not to be used to satisfy the requirements
for the degree. No graduate course may be taken under a pass/fail grading
system.
Pass/Fail Permission Forms are available from the Registrar's Office, and
must be approved and submitted to the Registrar's Office before the midterm
date.
The two freshman Physical Education courses PE 115 and PE 116 are automatically
taken under a pass/fail grading system. Sophomores and juniors, regardless
of their GPA, have the option of taking any or all of their last four Physical
Education courses under the pass/fail grading system. Pass/Fail Permissions
Forms are not needed to take Physical Education courses on a pass/fail
basis; arrangements for this are made directly with the Physical Education
Department. |
Absences
The grade of Absent or "Abs." will only be issued if you miss the final
examination; it is not appropriate in any other case. Permission to take
a final examination at a later date may be given only if the reason stated
for missing the original is deemed acceptable by an Academic Dean; in some
cases, documentation may be requested. However, if the explanation is judged
unacceptable, a final grade based on a zero for the final examination will
be given. ABS grades from the Fall semester will be changed to F one week
after midterm in the Spring semester. ABS grades for both Spring semester
and Summer sessions will be changed to an F on week after midterm in the
Fall semester. |
INC Grade
The grade of INC (incomplete) may be given only when a student has failed
to complete some of the required course work, not including the final
examinations. In order to receive a grade of INC in the course, the student
must file a Petition for INC Form with the Registrar's Office before
the grades are due. This form required the approval of the instructor,
the Department Head, and the Dean, and the form should indicate a date
for completion of the course. INC grades should be changed to F one year
after the semester in which the grade of INC was given. For example:
an INC given in the Fall 1997 becomes an F at the beginning of Spring
1997; and INC given in Spring 1998 becomes an F at the beginning of Summer
1999; an INC given in Summer 1998 becomes an F at the beginning of Summer
1999. |
Improving Grades
To upgrade the "Inc." or "Abs." notation you must complete work prior to
the fifth day of the following semester. Failure to do so will result in
a final mark based on a grade of zero for either the final examination
or the uncompleted work. However, extension of the deadline may be granted
on an individual basis with the approval of both the department and the
Registrar's Office.
You may improve a grade of "D" or "F" by repeating the course and doing
additional, acceptable work. This may be done either at Stevens or by taking
a similar course at another Institute, provided advance approval is obtained
in compliance with the rules for transfer of credit.
Seniors, with the permission of their instructor, may take make-up exams
for any two senior examination courses in which they received a "D" or "F." Seniors
attempting to upgrade a mark for a fall semester course must complete the
make-up exam within two weeks of the beginning of the spring semester;
and for the final term, by two days before Commencement. Sophomores and
juniors do not have an opportunity to take make-up exams for grades of "D" or "F." If
an "F" grade is received in a required technical elective course, the course
must be repeated. But an "F" in a non-required elective need not be removed,
as long as the minimum number of electives is maintained at a passing level.
The student's advisor and the department head involved will advise on specific
circumstances. |
Intersession Classes
During intersession, intensive two-week make-up courses are offered for
some freshmen classes given during the first semester. Classes are scheduled
from 9 am to 5 pm, Monday through Saturday, for the last two weeks before
the spring semester. Eligibility standards differ from course to course,
so it is very important for all interested students to check with their
professor or the Dean Russ or Dean Cesmebasi before enrolling. |
Cancellation of Classes
As a general rule, Stevens does not cancel classes. However, in the event
of an extraordinary snow storm or other severe weather condition, members
of the Stevens community are urged to tune in to one of the following
radio stations to obtain news of a possible Institute closing:
http://www.stevens.edu/student_life/life/schoolclosing.htm |
Change of Courses/Change
of Enrollment
There is a two-week drop/add period at the beginning of each semester.
No changes are permitted after the second week of the semester; only withdrawals
(see "grades").
Any change in elective courses must first appear on your study plan. If
you're changing or withdrawing from a course, you must submit the proper
form to the Registrar's Office. A student must withdraw from classes at
least one week prior to the last day of classes. During the summer sessions,
one must withdraw at least two days before the last day of classes.
In the case of humanities or electives, you must have the permission of
the department and the instructor offering the course in which you wish
to enroll. |
Changing Curriculum
The Committee on Undergraduate Curricula serves as a body of advisors for
freshmen and sophomores. Any alterations made in the prescribed curriculum
by freshmen or sophomores require the approval of a non-student member
of the Committee.
You may obtain a list of Committee members from the Registrar's Office.
There, you will be either directed to the appropriate departmental advisor
or given help in determining available alternatives. While departures from
the prescribed curriculum are allowed, absolutely no departures from the
required core courses within a curriculum are permitted. Again, changes
in elective courses must first appear on your study plan.
The Committee on Undergraduate Curricula is not responsible for approving
those deviations placed with the Committee on Advanced Standing and Promotions,
the Committee on Appeals or the Dean's Office to compensate for previous
deficiencies. All other changes, including adding an extra course, etc.,
must be approved by a member of the Committee. Once you file a study plan
and select an area of concentration, however, any changes are handled by
your departmental advisor. |
Extra Courses
With the advisor's permission and a GPA of 2.5 or better for the previous
semester, a student may enroll in an extra course at no charge (this
is not for students on the Five-Year Plan). Upperclassmen with a GPA
of 3.0 or better in the preceding semester may, with the advisor's permission,
take a second extra course at no charge. Junior and seniors with a GPA
of 3.5 or better in the preceding semester may, with the advisor's permission,
take a third extra course at no charge.
If the student's extra course is a course in which they have previously
enrolled, they will be charged for that course. The students are frequently
taken by surprise by this policy. |
Tutoring
Stevens provides a wide range of academic support services to students
outside of the classroom. If you have any difficulty mastering the subject
matter for a given course, you should first consult with your professor
for that class. Faculty members are available on a regular basis during
posted office hours to discuss course related matters individually with
their students. Stevens has always prided itself on the personal attention
faculty offer to its students and you should take advantage of these
opportunities to work with your professors. Additionally, academic departments
run weekly review/help sessions for most freshman level technical courses.
If you want additional academic assistance, confidential and private one-on-one
tutorial help, free of charge, is available through the Academic Support
Center (ASC), which coordinates the tutoring program at Stevens. The ASC
is located on the 10th floor of the Howe Center. The ASC employs well-qualified
upperclassmen and graduate students as tutors, who are paid directly by
Stevens for their services. Tutorial help can be requested at any time
by visiting the ASC in the Howe Center or by using the automated tutor
request system available through the Stevens computer network and World
Wide Web. You will receive more information about this procedure during
the first week of the fall term or you can visit the ASC website, http://attila.stevens-tech.edu/asc
to learn more about the Academic Support Center. |
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