Applying for a position:

• Write your cover letter in the body of the email message, and attach your resume in a common format, such as .doc or .pdf.
• When emailing your cover letter, you do not need to write an entire formal heading (addresses, date, etc.). Simply begin your letter with Dear Mr. (Ms.) XXX:
• Be sure your email address and name are professional; your Stevens email address is best. Use a combination of your first name and last name, or first initial and last name (e.g. John Smith (jsmith45@yourmail.com)). Do not use any other formats as your email, such as “ChocolateLover (CL@yourmail.com)” or “Joe (joe_mama@yourmail.com)”
• If emailed the job description (e.g. through the OCD), create a new, separate email to send to the company. Do not simply forward the OCD email and write your cover letter on top.
• Use a simple, easy to read subject such as “Electrical Engineer application” or “Application for Project Manager Position”. If the job description asks you to include a job code, be sure to do so.
• Keep your resume name simple: lastname_firstname. Eliminate all other information, such as “rev3”, “6-30-08”, or “updated”, etc.
• Remove any tables/text boxes/macros from your resume. Many companies use resume scanning software and these formats cannot be read by the software.

Sending a thank you/job acceptance/job rejection letter:

• Write your letter in the body of the email message.
• When emailing your letter, you do not need to write a formal heading (addresses, date, etc.). Simply begin your letter with Dear Mr. (Ms.) XXX:
• Be sure your email address and name are professional; your Stevens email address is best. Use a combination of your first name and last name, or first initial and last name (e.g. John Smith (jsmith45@yourmail.com)). Do not use any other formats as your email, such as “ChocolateLover (CL@yourmail.com)” or “Joe (joe_mama@yourmail.com)”
• Use a simple, easy to read subject such as “Thank You” or “Job Offer Acceptance”.