The Office of The Registrar
Q: How do I Add or Drop classes after the end of the Add/Drop period?
A: To add a class after the end of the Add/Drop period requires instructor permission. He can grant this via Web for Faculty or sign off on a Change of Enrollment form.
After the end of the Add/Drop period, a drop automatically becomes a Withdrawal (a grade of W appears on the transcript). One can withdraw from a course up to the 50th day of a semester, or 20th day of a summer session without required signatures. This can be done on-line via Web for Students. After this, signatures of the instructor, advisor, and, for graduate students, the Dean of Graduate Studies' signatures are required on the Change of Enrollment form. The last day to withdraw is the 65th day of the semester or 25th day of the summer session. The exact dates can be found in the Academic Calendar.
Q: How much will my Refund be if I drop?
A: Refunds follow a prorated schedule as follows:
| Up To And Including Number Of Business Days | Tuition Refund | |
| Semester | Summer Session | |
| 1 | 1 | 100% |
| 10 | 5 | 90% |
| 20 | 10 | 50% |
| 35 | 15 | 25% |
Q: How do I get into a Closed or Restricted class?
A: You will instructor permission to get into a Closed or Restricted class. He can grant this via Web for Faculty or sign off on a Change of Enrollment form.
Please note that getting into a closed lab section may not be possible due to a limited amount of resources in the lab. Also note that most graduate off-campus/lock-step sections are open only to employees of the company and/or those students admitted to the program at that site.
Q: How do I request a Transcript and how long does it take?
A: Information on how to request a transcript can be found here. It normally takes a day or two to process a transcript request, but this may increase significantly during high demand periods (e.g., end of the terms).
Q: What forms are available on-line?
A: Registrar controlled forms can be found here. These include enrollment forms, tuition forms, Study Plan/Application for Candidacy forms, Doctoral program forms and miscellanous forms.
Look here for informtion on Finacial Aid forms.
Q: How can I change my Address?
A: You can log into Web for Students or submit an Address/Name/SID Change form.
Q: How can I change my Name?
A: You need to submit an Address/Name/SID Change form with a copy of the legal document that indicates the name change.
Q: How can I change my Student ID number?
A: Stevens uses Social Security Numbers as Student ID numbers. We understand the concerns about identity theft, but until the vendor of our adminstrative software has a working alternative to SSN's being used as the ID number, we will continue to use Social Security Numbers. Even after the vendor provides an alternative ID number capability, Social Security Numbers will still be required in order to interface with government and fiancial aid institutions.
For those international students that have just obtained a Social Security Number, you can submit an Address/Name/SID Change form to change your ID number from a Stevens assigned number to your newly acquired Social Security Number. You must submit a copy of your Social Security card.
Q: How many credits do I need to be considered Full-Time?
A: Undergraduate students need 12 or more credits or be enrolled in D401A "Cooperative Education Work Term" in a given term to be considered full-time. Graduate Students need 9 or more credits, be enrolled in the equivalent of 3 courses (in the case a student is taking Developmental English courses) or be enrolled in D999A "Maintenance of Matriculation" to be considered full-time. Students can be considered full-time if enrolled in less than a nominal full-time load if they are in their last semester and the courses being taken are the last required for the degree.
International students on F or J type visa, must be full-time, otherwise you will be out of status. A Certification of Full-Time Enrollment Form must be filed with the International Student and Scholar Services office if a less than nominal full-time enrollment cannot be avoided.
See the Financial Aid section for information regarding the effect of credits/time-status on Finacial Aid.
Q: Where can I get a student ID?
A: Student ID’s are processed via the Office of Residence Life between the hours of 9am to 5pm. Their telephone number is 201 216-5128.
Q: How do I appeal a Stevens Parking Ticket?
A: A Stevens parking ticket can be appealed by obtaining at the Student Service Center an orange form titled Student Request for Appeal of Campus Traffic Violation. This form and a copy of the ticket must be submitted to the Office of Student Life, 10th Floor of the Howe building. Violations may be appealed within one week from the time of issuance of the notice.
Q: How do I appeal a parking ticket from the Municipal Court of Hoboken?
A: A Hoboken parking ticket can only be appealed in court on the court date listed on your ticket.
Q: How do I register for a parking hang tag?
A: Students may visit Web for Students and employees may visit http://www.stevens.edu/employeeparking to apply for parking permits online. The parking Hang Tag will be issued by Campus police at the Gate House. Once you register online for the parking tag your student account will be charged a vehicle registration fee.
Q: How much does a parking hang tag cost?
A: Please visit http://www.stevens.edu/police/parking_files/decal.htm for a list of the fees.
Q: How can I retrieve my refund?
A: Refunds will start being processed after the add/drop period of the semester has ended. Due to the large volume of refunds it can take 4 to 6 weeks for your refund to be mailed to your home address. Refunds can only be picked up in person on the Friday after the refund was processed. The processed date can be viewed by checking your student account summary via Web for Students. If you are picking up your refund on a Friday you must have your student identification card.
Q: What are some tuition/room & board payment options?
A:
| Monthly Payment Plans | Any Stevens’ student or family can apply for a monthly payment plan from TMS 1-888-356-0350 or enroll on line at www.afford.com/stevens. The plan is interest free with only a nominal annual enrollment fee. Up to the full amount of billable costs (tuition, fees, room and board) can be paid for with this method. The program is not a loan. Undergraduate 10 month plan is billed July 1 through April 1. A 5 month semester plan is also available with fall billed July 1 through November 1 and spring billed December 1 through April 1. Graduate 8 month plan is billed August 1 through April 1. A 4 month semester plan is also available with fall billed August 1 through November 1 and spring billed January 1 through April 1. |
| Deferred Payment Plan: | Undergraduate and Graduate students can participate in the Stevens Deferred Payment Plan. To enroll in this payment plan, you must:
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| Corporate Extended Payment Plan Agreement: | This payment plan is only available to graduate students who can provide documentation to verify that their employer will pay for tuition costs.
An additional fee of $100 will be charged for participation in this plan, regardless of the employer’s policy towards reimbursing the student for that or other fees beyond tuition.
Payment is required by the deadline indicated on the application. It is the student’s responsibility to submit grades to the employer, if required.
Corporate Extended Payment Plan application |
Q: How much are late fees?
A: Please be advised that the late Payment Fee has been increased to $500. Watch e-mail for notification of impending Late Payment Fee assessment. Once the Late Payment Fee has been assessed, it will not be waived under any circumstance. The Late Payment Fee applies to all undergraduate and graduate students.
Q: What does the graduation fee cover?
A: This mandatory fee covers the printing of the diploma, your cap and gown and the Dean’s banquet dinner.
Q: What is the graduate technology fee?
A: All on and off-campus students are charged a technology fee of $10.00 per credit with a max of $120. This fee is necessary to support the enhanced campus technical infrastructure widely utilized in our graduate programs, such as distance learning, WebCT, Stevens Pipeline, the wireless campus network, listerves, administrative internet capabilities such as Web for Students, and videoconferencing. The revenue generated by these fees also provides graduate students with enhanced file space, personal web space and increased bandwidth.
Q: What is the health services fee?
A: Stevens is introducing upgrades to the services provided by the Student Health and Counseling departments. To fund these upgrades, all undergraduates and full time graduate students will be charged a $75 Health Service Fee in the Fall and Spring Semesters. The service upgrades include:
Q: How do I waive the Health Insurance?
A: All full-time undergraduate and full-time/on-campus Stevens students are required, by New Jersey state law, to have health insurance. Stevens assures compliance by enrolling all applicable students into the Health Insurance program. If you already have health insurance, you can be waived out of the Stevens program by going to the underwriter's WWW site: http://www.univhealthplans.com. Waiver of the Stevens Insurance does not waive the Health Services Fee.