Appointment Procedure for Graduate Assistants
Forms Required
- Appointment Request form (from hiring department)
- Non-Workstudy Student Payroll Notice (from hiring department)
- I-9 form (approved by hiring supervisor)
- Letter of Appointment (signed by the student and submitted to the Registrar's Office)
- Patent Policy and Agreement (signed by the student and submitted to the Registrar's Office)
- Copyright Policy and Agreement (signed by the student and submitted to the Registrar's Office)
It is important for the Registrar's Office to receive requests for graduate student assistantship appointments as early as possible.
The student needs to know of the offer from the department and the Registrar's Office needs time to prepare the letter of agreement between the student and Stevens.
The hiring department needs to fax or mail the Request for Assistantship Appointment for new and re-appointed students as early as possible BEFORE the beginning of a semester.
The Registrar's Office will send the letter of agreement within one week of receiving this form.
Payroll notices are not processed until the Letter of Appointment, Patent Agreement and Copyright Agreement is signed by student and received by the Registrar's Office.
Enrollment
Students are expected to enroll via Web for Students.
Their tuition will be paid after they sign the Letter of Appointment and it is received by the Registrar's Office.
When a student is not enrolled, they cannot work or be paid as a student, they will not receive an ID card or a computer account, and they will not have access to the Library, Athletic Center or campus activities.
Payroll Notice
Approval is required by the department director, or person person responsible for the support funds within the department, and the Budget Office.
Students MUST be enrolled before the payroll notice can be processed.
The I-9 needs to be approved by the hiring supervisor and on file with the Registrar's office or attached to payroll notice.
Generally, students cannot work for more than one department at a time. They can work a MAXIMUM of 20 hours per week during the fall and spring semesters. During winter recess and summer, students can work full-time up to 40 hours per week. International Students cannot accept an Assistantship and participate in Curricular Practical Training.
PLEASE NOTE: Students receiving an assistantship must maintain a 3.0 GPA.
Questions? Contact Marian Gracia-LeBron at mgracia@stevens.edu or 201.216.8376.
This page was last modified October 25, 2005
The Office of The Registrar
