The Registrar's Office - Stevens Institute of Technology

ENROLLMENT FORMS

Undergraduate Enrollment
This form is used by Undergraduate students to enroll in courses for any semester. One page.
Graduate Enrollment
This form is used by Graduate students to enroll in courses for any semester. One page.
Change of Enrollment (aka Add/Drop)
This form is used by students to change their enrollment after prior submission of an Enrollment Form for a semester. Drops during the Add/Drop period at the beginning of a term will result in a removal of the course from the record. A Drop after the end of the Add/Drop period will result in a grade of W being recorded. One page.
Permission To Take A Course Under The Pass-Fail Grading System
This form is used by students to take a course with a Pass-Fail grade. Note that courses taken with a Pass-Fail grade cannot be used towards degree requirements (except PE courses towards the Bachelor's degree). A separate Enrollment or Add/Drop form is not required. One Page.
Request for a Special Problems Course
This form is used to enroll in a Special Problems (800/Master's, 801/Ph.D. or 802/Degree of Engineer, where applicable) course. A separate Enrollment or Add/Drop form is not required. One Page.
Master's Thesis
This form is used to enroll in a Master's Thesis (900) course for the first time. A separate Enrollment or Add/Drop form is not required. One Page.
Request for a Course by Application
This form is used to take a course that is not being currently offered with the permission of the faculty member, department head and dean. A separate Enrollment or Add/Drop form is not required. One Page.
Request for a Course by Examination
This form is used by undergraduates who wish to "test out" of a course with the permission of the faculty member, advisor and dean. Up to one course per semester may be taken by a Sophomore, Junior or Senior, with suitable academic standing, as a Course by Examination. A separate Enrollment or Add/Drop form is not required. One Page.
Undergraduate Permission to Take Graduate Courses
This form is required of all Stevens Undergraduate students taking all 600 level courses and above in SOE and SASLA and ALL graduate courses in SOTM. Undergraduates taking such courses are subject to graduate academic review. A 3.0 GPA must be maintained. A student receiving an F, 2 or more C’s or a GPA below 3.0 in graduate courses is no longer eligible to take graduate courses. A separate Enrollment or Add/Drop form is not required. One Page.

(Graduate) Leave of Absence/Withdrawal
This form is used by Graduate students planning to skip a semester or discontinue studies at Stevens. Undergraduate Students must contact the Dean of Undergraduate Academics' Office in order to request a Leave of Absense or Withdraw. A separate Add/Drop form is required. One Page.

TUITION FORMS

Employer Tuition Reimbursement Bridge Plan Application and Agreement
This form is to be used by Graduate students whose employer will reimburse their tuition at the end of the semester. Available for Fall & Spring semesters only. One Page.
Deferred Payment Plan Application and Agreement
This form is used to pay tuition in installments and is available for the current term for students who are in good credit standing with Stevens. One Page.
Tuition Reimbursement
This form is used by a student to authorize the Registrar's Office to send their employer grade verification information in order to receive tuition reimbursement from their employer after the end of the semester. One Page.

STUDY PLAN - APPLICATION FOR CANDIDACY FORMS

All approved Study Plans and Application for Candidacy forms are to be submitted to the Registrar's office except the graduate Special Student Study Plan, which must be submitted to the Graduate Studies office.

UNDERGRADUATE
BA Single Degree: This form is used by Humanities majors for a single BA degree. Two pages.
BA Double Degree: This form is used by All majors to for a secondary BA degree. One page.
BE - 1998/1999 Curriculum: This form is used by Engineering majors entering Stevens Fall 1998 or Fall 1999 for the BE degree. Two pages.
BE - 2000/2002 Curriculum.: This form is used by Engineering majors entering Stevens Fall 2000 to Fall 2002 for the BE degree. Two pages.
BE - 2003/2004 Curriculum.: This form is used by Engineering majors entering Stevens Fall 2003 to Fall 2004 for the BE degree. Two pages.
BE - 2005+ Curriculum.: This form is used by Engineering majors entering Stevens Fall 2005 or later for the BE degree. Two pages.
BS - Pre 2002 Curriculum: This form is used by Science majors (other than Chemical Biology, Computer Science or Business and Technology) for the BS degree. Two pages.
BS - 2002 Curriculum: This form is used by Science majors (other than Chemical Biology, Computer Science, Physics or Business and Technology) entering Stevens 2002 Fall for the BS degree. Two pages.
BS - 2003 Curriculum: This form is used by Science majors (other than Chemical Biology, Computer Science, Physics or Business and Technology) entering Stevens 2003 Fall or later for the BS degree. Two pages.
BS - Business & Technology - 2000-2002 Curriculum: This form is used by Business & Technology majors entering Stevens between 2000 Fall and 2002 Spring for the BS degree. Two pages
BS - Business & Technology - 2002-2004 Curriculum: This form is used by Business & Technology majors entering 2002 Fall to 2005 Spring for the BS degree. Two pages
BS - Business & Technology - 2005+ Curriculum: This form is used by Business & Technology majors entering 2005 Fall or later for the BS degree. Two pages
BS - Chemical Biology - Pre 2002 Curriculum: This form is used by Chemical Biology majors for the BS degree. Two pages
BS - Chemical Biology - 2002 Curriculum: This form is used by Chemical Biology students entering Stevens 2002 Fall for the BS degree. Two pages.
BS - Chemical Biology - 2003 Curriculum: This form is used by Chemical Biology students entering Stevens 2003 Fall or later for the BS degree. Two pages.
BS - Computer Science - 1999-2001 Curriculum: This form is used by Computer Science students entering Stevens 1999 Fall to 2001 Spring for the BS degree. Two pages.
BS - Computer Science - 2002 Curriculum: This form is used by Computer Science students entering Stevens 2002 Fall to 2006 Fall for the BS degree. Two pages.
BS - Computer Science - 2007 Curriculum: This form is used by Computer Science students entering Stevens 2007 Fall for the BS degree. Two pages.
BS - Computer Science - 2008 Curriculum: This form is used by Computer Science students entering Stevens 2008 Fall or later for the BS degree. Two pages.
BS - Information Systems: This form is used by Information Systems students entering Stevens 2004 Fall to 2006 Fall for the BS degree. Two pages.
BS - Information Systems - 2007 Curriculum: This form is used by Information Systems students entering Stevens 2007 Fall for the BS degree. Two pages.
BS - Information Systems - 2008 Curriculum: This form is used by Information Systems students entering Stevens 2008 Fall or later for the BS degree. Two pages.
BS - CyberSecurity: This form is used by CyberSecurity students entering Stevens 2006 Fall for the BS degree. Includes Physics and CS105 options. Four pages.
BS - CyberSecurity - 2007 Curriculum: This form is used by CyberSecurity students entering Stevens 2007 Fall for the BS degree. Two pages.
BS - CyberSecurity - 2008 Curriculum: This form is used by CyberSecurity students entering Stevens 2008 Fall for the BS degree. Two pages.
BS - Physics - 2002 Curriculum: This form is used by Physics students entering Stevens 2002 Fall for the BS degree. Two pages.
BS - Physics - 2003 Curriculum: This form is used by Physics students entering Stevens 2003 Fall or later for the BS degree. Two pages.
BS - Engineering Physics - 2005 Curriculum: This form is used by Engineering Physics students entering Stevens 2005 Fall or later for the BS degree. Two pages.
Minor: This form is used to declare a Minor. A separate Study Plan/Application for Candidacy needs to be completed for each minor. one page.
Undergraduate Application for Candidacy Instructions: This document explains the procedures for completing an Undergraduate AC form.
GRADUATE
Special Student: This form is used by Special Students (e.g., Non-Matriculating). This approved form is to be submitted to the Graduate Studies office. One page.
Graduate Certificate: This form is used for Graduate Certificate programs. One page.
Master's: This generic form is used for Master of Engineering, Master of Science, Executive Master of Technology Management degrees and Master of Business Administration in Technology Management degrees. One page.; Prepared forms for the Masters of Business Adminstration in Technology Management program can be found here.
Engineer: This form is used for Degree of Engineering degrees. One page.
Doctoral: This form is used for Doctoral degrees. one page.
Graduate Study Plan/Application for Candidacy Instructions: This document explains the procedures for completing a Graduate Study Plan or Application for Candidacy form.

Master's Thesis Form Master's Thesis This form is used to enroll in a Master's Thesis (900) course for the first time. A separate Enrollment or Add/Drop form is not required. One Page. Thesis Defense Report Used by the advisor and Reader to report the results of the thesis defense to the Office of Graduate Studies.

DOCTORAL PROGRAM FORMS Doctoral Language Examination Report Used by the department to report foreign language examination results to the Office of Graduate Studies. Foreign language requirement varies by department. Doctoral Qualifying Examination Report Used by the department to report results of doctoral qualifying examination to the Office of Graduate Studies. Admission to Doctoral Candidacy (Temporarily unavailable) Used by the academic department to notify the Office of Graduate Studies that a student is a Candidate for the Ph.D. degree. This is a summary of the above 2 forms. Doctoral Committee Nomination Used by the student to inform the Office of Graduate Studies of the committee members for the dissertation. Doctoral Activity Report Used by the student to inform the Office of Graduate Studies of the research status. This form is required at the end of each semester in order to get an IP grade. Doctoral Defense Report Used by the dissertation committee and department to report the results of the dissertation defense to the Office of Graduate Studies.

DEGREE AUDIT FORMS (Undergraduate Only at this time) COURSE EXCEPTIONS AND SUBSTITUTIONS This form is used to update a student’s online Degree Audit study plan with substitutions, course waivers, or advanced placement credit. It is to be completed by a faculty member. RAMP COURSE REQUIREMENTS This form is designed to reflect a required ramp course in a student’s online Degree Audit study plan. It is to be completed by a faculty member.

MISCELLANEOUS FORMS

Address/Name/SID Change
This form is used to inform the Registrar’s Office of a legal change in name, ID number (to a valid Social Security Number only) and/or change in permanent or billing address. This form may require separate legal paperwork for validation. Name changes will affect how your name appears on Stevens official documents such as your Transcript, Diploma, Certificate, etc. Addresses can be updated on-line via Web for Students. One Page.
Letter of Enrollment Status/Completion Request
This form is used to request a Letter of Enrollment Status or Letter of Completion. A Letter of Completion can be prepared only after an Approved Application for Candidacy has been submitted to the Office of The Registrar. One Page.
Transcript Request
This form is used to request copies (either official or unofficial/student copies) of your transcript. Unofficial Transcripts can be obtained via Web for Students. obtained One page.
Diploma Replacement Form
This form is used to order a replacement diploma and a $15 processing fee is required. One Page.

Application for Transfer Credit
This form is used to get permission to take a course toward your degree at another institution. Two pages.
Grade Change Form
This form is not made available to students. Faculty must request this form by contacting their department office or the Office of the Registrar.
Permission To Take A Course Under The Pass-Fail Grading System
This form is used to request that a grading for an enrolled course be changed from the standard letter grade to Pass/Fail. Courses taken with Pass/Fail grades (except PE courses) cannot be used towards degree requirements. One Page.
Incomplete/Absent (INC/ABS) Petition
This form is used to petition the Registrar’s Office for the grade of INComplete or ABSent and must have the signatures of faculty, department head and dean. A petition for an INC must be filed before the last day of class of a given semester. Two pages.
(Graduate) Probation Remediation Action Plan
Graduate Students on academic probation use this form to indicate the steps necessry to return to satisfactory acadmic standing. The advisor's signature is required. A revise Study Plan need to be submitted with this form to the Office of The Registrar. One Page.

Non Workstudy Payroll Notice
Used by the department to charge compensation for Non-Federal Work Study eligible students to departmental budgets. One Page.

In addition, the student must have an I-9 form on file with Stevens. Three pages.
Non US Citizens or Permanent Residents must also fill out the Foreign National Information form. Two pages.
Request for Graduate Student Assistantship Appointment
Used by the department to charge Graduate Assistantships to departmental budgets. One Page.

Stanley Fellowship Application
Nominations are open for the Stanley Fellowship. The fellowship is usually awarded on an academic-year basis and includes both tuition and stipend. Nominees must be full-time, United States citizens pursuing a Doctorate or Master's degree and maintaining a 3.5 grade point average. Preference is given to female candidates and students in a Ph.D. program, but this does not exclude male or Master's candidates.

Thesis, Dissertation, Project Specifications
This page, maintained by the S.C. Williams Library staff, contains information regarding the format specifications for (Master's) thesis, (Doctoral) dissertation and (Degree of Engineer) projects. All theses, dissertations and projects must be submitted to the S.C. Williams Library for archival purposes. The specifications also includes the format for the Defense Announcement, which must be submitted to the Office of Graduate Studies no later than 1-1/2 weeks prior to the scheduled defense.

Forms

Contents

ENROLLMENT FORMS

TUITION FORMS

STUDY PLAN - APPLICATION FOR CANDIDACY FORMS

UNDERGRADUATE

GRADUATE

Master's Thesis Form

DOCTORAL PROGRAM FORMS

DEGREE AUDIT FORMS (Undergraduate Only at this time)

MISCELLANEOUS FORMS