Policy Library

20.6.4  Election Procedures

20.6.4.1 Committees Other Than The Faculty Council

20.6.4.1.1 Eligibility

To be eligible for election as a representative on one of the standing committees listed, a nominee must be a regular, i.e., tenure track, faculty member, have stated a willingness to serve, and:

The candidate must have been a member of the Stevens faculty for at least one full year.

Candidates may be nominated without restriction to prior service.

The candidate must be nominated and elected according to the procedures described in Sections B and C which follow.

The Committee on Committees shall have the final decision on all questions of eligibility of members.

20.6.4.1.2 Nominating Procedure

The Committee on Committees will make an announcement at a meeting of the faculty, and by mail, on or before March 15 of any year, that it would be pleased to receive volunteers or recommendations for candidates to the various committee posts which have to be filled.

The nominees of the Committee on Committees will be announced by mail on or before April 1.

Nominations shall remain open for one week following the announcement of the slate by the Committee on Committees. Additional nominations shall be in writing, supported by two signatures of faculty members.

20.6.4.1.3 Election Procedure

The Committee on Committees will conduct an election by mail ballot. This election may be combined with the election to the Faculty Council and the Committee on Faculty Promotions and Tenure. The ballot will contain the candidates' names in alphabetical order.

All members of the regular faculty with vote may choose from among those nominated. The person getting the highest number of votes will be declared elected. In case of a tie, the decision will be made by lot.

No name or signature should appear on the ballot or ballot envelope. Each voter must, however, sign the envelope in which the ballot envelope is placed for mailing to the Committee on Committees, who will act as tellers; otherwise the vote will be invalid.

The results of the election will be announced by mail no later than May 1.

Special Elections. The Committee on Committees will conduct special elections as required to fill vacant elected positions on faculty committees. Special elections will be conducted at faculty meetings. All normal eligibility rules apply. The Committee on Committees will make nominations and solicit additional nominations from the floor. Election will be by anonymous ballot. [2] and [3] apply. Results will be announced by mail following the faculty meeting. Winners of special elections will be elected for unexpired terms.

20.6.4.1.4 Term of Office

Committee members will be elected for a two-year term of office (unless otherwise provided), so as to provide some continuity in faculty representation on a committee. Unexpired terms will be filled by special election or at the next regular election.

An elected representative will enter office immediately upon the announcement of the election results.Unless specifically indicated in a committee's charge, each Standing Committee will elect its own Chair. It shall be the responsibility of the previous Chair to convene the first meeting of the committee following the election or appointment of the new members. The committee shall then elect its own Chair for the following year. These results will be conveyed immediately to the Committee on Committees and the Dean of Faculty who will notify the faculty in writing of all committee membership by May 1. In cases where the previous Chair is not available, the Committee on Committees will be responsible for convening the first meeting.

The number of elected members of each Standing Committee is specified in the section describing committee charges.

20.6.4.2 Faculty Council

20.6.4.2.1 Eligibility

To be eligible to represent the faculty on the Faculty Council a nominee must be a regular, i.e., tenure track, member of the faculty with the rank of Professor.

The candidates must have been a member of the Stevens faculty for at least two full years.

The candidate must not have been a member of the Council for a two-year term immediately preceding the one for which the candidate is being nominated.

The candidate must be nominated and elected according to the procedures described in Sections 2 and 3 which follow.

The Committee on Committees shall have the final decision on all questions of eligibility.

20.6.4.2.2 Nominating Procedure

The Committee on Committees shall nominate two times the number of candidates as there are positions to be filled. This slate shall be announced by mail on or before April 1.

Additional nominations from the faculty may be made in writing and such nominations, each supported by the signature of four members of the faculty, must be in the hands of the Committee on Committees within one week after the announcement of the slate.

20.6.4.2.3 Election Procedure

The Committee on Committees will conduct an election by mail ballot. The ballot will contain the candidates' names in alphabetical order.

All members of the regular faculty may choose from among those nominated for the positions on the Faculty Council.

The person getting the highest number of votes will be declared elected to the Council. In case of a tie, the decision will be made by lot.

No name or signature should appear on the ballot or ballot envelope. Each voter must, however, sign the envelope in which the ballot envelope is placed for mailing to the Committee on Committees, who will act as tellers; otherwise the vote will be invalid.

The results of the election will be announced by mail before the spring commencement.

20.6.4.2.4 Terms of Office

A representative to the Faculty Council will be elected for a two-year term of office. As the Council is composed of four representatives from the faculty, two will be elected each year to serve a term of two years. Unexpired terms will be filled by special election or at the next regular election.

The elected representatives will hold office until the first meeting of the Council after their successors are announced.

 

20.6.4.3 Critical Dates/Calendar Completion

Election Proces

Key Action Item Responsibility Date
Solicit Nominations for Committees CoC March 15
Announce Nominations CoC April 1
Final Deadline for Nominations CoC April 8
Mail Ballots for Committees CoC April 14
Ballots Due Faculty April 22
Election Results Announced CoC May 1
Dean(s) Appoint Committee members Admin May 1
Committees Meet & Reorganize Faculty May 15

 

 

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Faculty Committee Objectives and Reports:

KEY ACTION ITEM RESPONSIBILITY DATE
Meeting of Committees re Objectives Fac. Coun. Sept
Committees Present Yearly Reports Faculty April
or (in writing to CoC; oral at May Faculty Fac.meeting, optional) Faculty April

 

 

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Notes:

CoC = Committee on Committees

Fac. Coun. = Faculty Council

Faculty = Faculty Committees