Below are step-by-step instructions on a specific tasks within the assessment system.
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Students
Surveys will not be available before the semester.You will not be able to log in and take a survey until instructed by your professors during mid semester or at the end of the semester.
*** Changes, additions and deletion of any learning questions must be sent and approved by your Program Director ***
Learning questions need to be reviewed by your program director. Once approved, the questions will be added in the system's(ACE) program learning question bank. At the end of the semester, your program director will assign them to your course survey. Program directors will need to review their surveys to ascertain that the correct questions are included and will approve surveys to launch.
Review/Edit Survey:
How do I review a survey or a student list for a course?
Review/Edit Survey - How do I review a survey or a student list for a course?
Survey Questions CAN NOT be modified after the first student submits a survey
Log in to ACE
Select the semester at top right: Year, Semester, click GO
On Left Navigation: Click survey wizard,then course
Click the number under the "students" column to view the course student list
Any changes must be reported to the registrar
Allow at least 2 days for the change to reflect on ACE
Click on the survey name to review the course
Any changes to the survey must be reported to your Program Director
How do I edit or modify a survey start and end date?
Review/Edit Survey - How do I edit or modify a survey start and end date?
Log in to ACE
Select the semester, at top right: Year, Semester, click GO
On Left Navigation: Click survey wizard,then course
Survey Questions CAN NOT be modified after the first student submits a survey
Log in to ACE
Select the semester at top right: Year, Semester, click GO
On Left Navigation: Click survey wizard,then course
Click the question icon under the "questions" column
Navigate by click on the question type tabs. Click "General Questions"
Click the "add" button located on the top of the table
Or click "import from question"
Add your question. Then click "save" when complete
Any changes to the survey must be reported to your Program Director
* Roster changes should be reported to the registrar as the system uses SIS data to update student information on a daily bases. Please allow at least one day to reflect the latest changes on your course roster.
* Only program directors have access to change survey questions. Please report any changes or updates to your program director.Email reminder
How do I send email reminders to my students?
Email reminder - How do I send email reminders to my students?
Log in to ACE
Select the semester, at top right: Year, Semester, click GO
On Left Navigation: Click survey wizard, then course
Click the Mail icon
Enter Subject, Message, Thank you
Click Continue
Move users who You do not want to email, to the box on the right
Select the semester, at top right: Year, Semester, click GO
On Left Navigation: Click survey wizard,then course
Select "review current surveys," then "continue
Select "view surveys" on the desired program
Click the edit icon
Click the calender icon
Select both start and end date
Click Save to complete
* Roster changes should be reported to the registrar as the system uses SIS data to update student information on a daily bases. Please allow at least one day to reflect the latest changes on your course roster.Email Reminder
How do I send email reminders to an entire program?
Email Reminder - How do I send email reminders to an entire program?
Log in to ACE
Select the semester, top right: Year, Semester, click GO
On Left Navigation: Click email broadcast, then send reminder
Select the group you want to email to. I'm going to choose "course" for this example
Choose "Not Submitted Survey"
Choose class level
Student selection
For program directors managing more than one program, You must do this per program.
You can also choose by course. Select the course you want and click the down arrow in the "selected course selections"
Press and hold "Shift" while clicking the course to select more than one
Press continue when you are satisfied
Enter the subject of your email, your message, and thank you message.
Note that the email will be personal to the student, so you don't need to enter a "Dear student"
Click Continue
To exclude recipients, move them to the right box
Click "Send Mail" to complete
How do I send email reminders to students for a specific course?
Email Reminder - How do I send email reminders to students for a specific course?
Log in to ACE
Select the semester, at top right: Year, Semester, click GO
On Left Navigation: Click survey wizard, then course;
Select "review current surveys," then "continue
Select "view surveys" on the desired program
Click the Mail icon
Enter Subject, Message, Thank you
Click Continue
Move users who You do not want to email, to the box on the right
Click "send mail" to complete
How do I send non respondent list email to my to Faculty?
Email Reminders - How do I send non respondent list email to my to Faculty?
Log in to ACE
Select the semester at top right: Year, Semester, click GO
Non respondent emails will go to your faculty, listing the students who have not taken the survey for the course they teach
On Left Navigation: Click email broadcast, then non respondent
For program directors managing more than one program. You must do this per program
Enter the subject of your email subject, your message, and the thank you message.
Note that the email will be personal to the faculty, so you don't need to enter a "Dear faculty"
Click Continue
To exclude recipients, move them to the right box
Click "Send Mail" to complete
View Reports (Available When Survey Closes)
How do I review survey reports for the current or past semester?
View Reports - How do I review survey reports for the current or past semester?
Reports will not be available until the survey has CLOSED
Log in to ACE
Select the semester at top right: Year, Semester, click GO
On Left Navigation: Click reports, then course survey
Click the report icon to view the report
Comments display user comments
Click the Back Button to go Back to Reports
Graphical and statistical Icons will display full reports
To download data, select from the drop down list
How do I review survey response rate for the entire school?
View Reports - How do I review survey response rate for the entire school?
Log in to ACE
Select the semester at top right: Year, Semester, click GO
On Left Navigation: Click reports, then response rate by school
This is up to date data on how well all schools, departments, and programs are doing
How do I combine multiple courses into one report from multiple semesters?
View Reports - How do I combine multiple courses into one report (also by from multiple semesters)?
Log in to ACE
On left lavigation, Click on Reports --> Multiple Course Survey Report
Click on "Change Semester" at the top. Specify semester(s)
Click on "view report" icon for your program
Check the checkbox for each survey you want to view
On the bottom of the page, Click on the report button you wish to view
This will combine the selected courses into a single report
Question Library
How do I create a new scale for my survey questions?
Question Library - How do I create a new scale for my survey questions?
Log in to ACE
Left Navigation: Click Questions, Scale Library
The most used scales have already been created by the administrator
If you do not see one you need for your survey. You can create it here
Click the "add" button located on the top of the table
Select "yes" in global to share with other users or "no" to keep it private
Option field is what the users will see
Weight is numeral value of the option. This is used to find median, total, ect...
Click on save when you are satisfied
You will be able to see the scale you created in the library.
If you want to add a new category to this list click the "add" button located at the top of the table
Left Navigation: Click Questions, Programs
Click the "learning" icon to add or edit learning questions
Program Directors who have more than one program must do this per program
Click the "add" button located on the top of the table
Select the category, learning question number, select which course to add the question to, program outcome, then enter your question, then the answer type. You can import a scale from the scale library. Or create a new one
Click "save" when complete
To easily find question, you can filter by course using the dropdown
You can edit or delete the questions by clicking the the icons
How do I add or edit course delivery questions?
Question Library - How do I add or edit course delivery questions?
Log in to ACE
On Left Navigation: Click Questions, Categories
Select "Course Delivery Question Category"
If you want to add a new category to this list click the "add" button located at the top of the table
Left Navigation: Click Questions, Programs
Click the "delivery" icon to add or edit course delivery questions
Program Directors who have more than one program must do this per program
Click the "add" button located on the top of the table
Select the category, enter your question, then the answer type. You can import a scale from the scale library. Or create a new one
Click "save" when complete
The dropdown next to the question is used for reporting whole programs. Disregard this and contact the webmaster for more info
You can edit or delete the questions by clicking the the icons
How do I add or edit questions in my question bank?
Question Library - How do I add or edit questions in my question bank?
Log in to ACE
Left Navigation: Click Questions, My Question Bank
These questions are used to add questions to existing surveys your Program director has created for your course
To begin, click the "add" button located on the top of the table
A general question is a generic survey question with a single answer: Text area, text field, check box, radio button, or a drop down
Select the category, question, then the answer type. You can import a scale from the scale library. Or create a new one
A sub question is a question that could have more than one part
Click the "add" button to add more sub questions
The answer type will be the same for all sub questions. You can change this by saving, then editing the specific sub question later
When you are satisfied, click "save"
You will be able to see the question you created in the library
You can edit by pressing the "pencil" icon
Create Survey
How do I create a single course survey or a midterm survey?
Create Survey - How do I create a single course survey or a midterm survey?
Log in to ACE
Select the semester, top right: Year, Semester, click GO
Left Navigation: Click Survey Wizard, Survey Setup
This will be used as a template for all surveys you create. You will also be able to edit each survey if you want
Enter the start and end date, welcome and thank message
Left Navigation and click Survey Wizard, Course
Select "Create single or midterm survey" then press continue
Select the "view surveys" icon
Program Directors who have more than one program must create their surveys per program
Click the "add" button located on the top of the table
Select the course. Try to create the course surveys within the program name. (eg: don't create mgt surveys whithin the ME program)
Select course section
If you are not able to find the course in the drop down list. Contact the webmaster
If this is a midterm survey, check the midterm checkbox
As you can see, the survey setup setting has been imported
Choose a template you already created or click "save"
If you used a template or you want to create a new survey, click "cancel"
Otherwise, choose a survey in the past semesters for your survey
See the "Edit Survey" tutorial to learn how to add questions
How do I create a survey using a template?
Create Survey - How do I create a survey using a template?
Log in to ACE
Select the semester, top right: Year, Semester, click GO
Left Navigation: Click Survey Wizard, Survey Setup
This will be used as a template for all surveys you create. You will also be able to edit each survey if you want
Enter the start and end date, welcome and thank you message
Left Navigation: Click Survey Wizard, Course
Select "Create surveys from template" then press continue
Select the "view template" icon
Program Directors who have more than one program must create their surveys per program
Click the "add" button located on the top of the table
Enter the name of your template. Use a name that you can recognize in case you need to make multiple templates
Click "Save"
To add questions, cilck the "questions" icon.
Navigate the survey using the question category tabs
Click the "add from library" button to add questions to the survey
Check the questions you want to add the survey(If you don't see your question, see the "add question to question bank" tutorial)
You can drop or drag to reorder the question
The checkbox next the question means the question must be answered to submit the survey
Uncheck or check the box then click the "required" button located on the bottom to update
To associate courses to the template click "Assoc Courses"
Move courses from the left box to the right to create the survey using the template
Click "save" to create the surveys
If you don't see the course, the survey may have been created. If not, contact the webmaster
In the future, if you make any changes to the survey template, you must click the "Update Courses" icon to update the surveys
You can also use the template when creating single surveys using the dropdown
