Academic Policies & Procedures: P through Z

Pass/Fail

Under what conditions can I take a course on a Pass/Fail basis?

An undergraduate with either a 3.0 GPA for the previous semester or a cumulative GPA of 3.0 may elect one course a semester to be taken under a pass/fail grading system, subject to the advisor's approval and the following conditions. The course must be an undergraduate course that is clearly designated on the Study Plan or the Application for Candidacy as an "extra" course not to be used to satisfy the requirements for the degree.

What is the mechanism by which I sign up for a Pass/Fail course?

Pass/Fail Permission Forms are available from the Registrar's Office, and must be approved and submitted to the Registrar's Office before the end of the drop/add period.

Physical Education (P.E.) Requirements

All students who entered in or after the Fall 2008 semester must complete a minimum of four semesters of Physical Education (P.E.) in non-repeating courses. No credit or grades are awarded for P.E. classes. A large number of activities are offered in lifetime, team, and wellness areas.

Students may enroll in more than the minimum required P.E. credits and are encouraged to do so.

Participation in varsity sports may be used to satisfy up to three credits of the P.E. requirement.

Participation in supervised, competitive club sports can be used to satisfy up to two credits of the P.E. requirement, with approval from the P.E. Coordinator.

Students who entered before the Fall 2008 semester should come to the Office of Undergraduate Academics to discuss their P.E. requirement.

In all cases, students must complete at least one P.E. course that is not a varsity sport and not a club sport.

Readmission

Undergraduate students must apply for readmission within 7 years from the date of the leave of absence or withdrawal from Stevens. An undergraduate degree must be completed within 12 years of entrance to Stevens. Students wishing to be readmitted after a leave of absence can do so by submitting the Readmission Form (click here).

The request must be submitted to the Office of Undergraduate Academics at least one month before the start of the semester & may take up to two weeks to process. (Academic Calendar can be found on the Registrar’s page.) The readmission process may also require clearance from other departments on campus such as: Counseling/Health Services, Bursar/Financial Services, Financial Aid, and others as applicable.

If you have withdrawn from Stevens and now find that you would like to return to Stevens, please fill out the Readmission Form (click here). Readmission process will also require clearance from other departments on campus such as: Bursar/Financial Services, Financial Aid, Counseling/Health Services and others as applicable.

Repeated Courses

If I repeat a course, does the new grade replace the old grade in my GPA computation?

The new grade replaces the old grade for purposes of calculating the graduating GPA. However, the earlier attempt of the course remains on the transcript with the grade earned as well as a note indicating that the course was repeated. The ranking GPA is computed using both grades. Please note that if a course that has been passed previously is retaken, and a grade of F or W is recorded for the retaken course, then the course is considered as passed using the previous grade in the graduating GPA calculation.

When a student receives transfer credit for a course in which the student has received a grade at Stevens, a grade of C is used for that course in the student's GPA computation regardless of the actual grade received either at Stevens or at the other school.

Is there a limit to the number of times a course can be repeated?

("Three-Tries-and-Out" Rule) The faculty has adopted a "three-tries-and-out" rule for repeating courses at Stevens. The rule states that each course which is a part of a Bachelor's degree program must be passed in no more than three attempts. Grades of W or F constitute not passing. Students unable to meet this requirement must select a program for which the course in question is not a requirement or they must withdraw from Stevens.

Reduced Load Plan

What is the Reduced Load Plan?

The Freshman Option permits students to take one fewer technical course for each of the first two semesters.  The courses are made up tuition free during the summer immediately following the freshman year.  The deadline to sign up is the start of the second semester.  To register for the tuition free courses, students MUST visit the Office of Undergraduate Academics during registration to complete Change of Enrollment form(s).

The Reduced Load Option reduces the student’s work load in each semester by lengthening the time from entrance to graduation from eight to ten semesters.  Students who are accepted into the Reduced Load Option receive full tuition waiver in the 9th and 10th semesters.  The waiver of full tuition does not extend beyond the 10th semester.  The deadline to sign up is the end of the third semester for engineering students and the end of the second semester for all other students.

Students may elect to change their participation from the Freshman Option to the Reduced Load option after their first two semesters.  Students who elect to make this change forfeit the free summer classes offered through the Freshman Option.

Continued participation in the Reduced Load Option is contingent upon maintenance of curricular program that does not exceed “reduced load” status for the appropriate field of study while paying the current full semester tuition.  Explicit in this condition is a forfeiture of the student’s right to exercise the “extra course” provision.  This forfeiture does not prohibit students from pursuing certain program enhancements such as minors following specific approval from the Office of Undergraduate Academics.

Students may, during the 9th and 10th semesters, qualify for limited financial aid.  Merit scholarships are strictly limited to eight semesters.  In all cases, it is the student’s responsibility to complete all applicable financial aid forms.  Students are strongly urged to contact the Official of Financial Aid for details.

How do I find out more about this plan?

If you wish to sign up for or discuss either option in more detail, contact the Office of Undergraduate Academics at (201) 216-5228, or stop by the office in EAS room 119.

Satisfactory Academic Progress (Academic Financial Aid Eligibility)

What are the academic requirements for Satisfactory Academic Progress?

Satisfactory Academic Progress (SAP) is the minimum standard that a student must meet in order to maintain academic eligibility for financial aid. There are two components to the attainment of SAP: the first is a requirement for the number of credits accumulated and the second is a Grade Point Average (GPA) requirement. For a description of the requirements for Satisfactory Academic Progress (SAP), please see the Office of Financial Aid website. All students' status regarding SAP is routinely monitored at the end of each Spring semester.

Note that students who do not meet SAP may be placed on SAP probation for a MAXIMUM of one semester.

Science Elective Requirements for Engineering Students 

Engineering students may be able to choose their two required science electives. For a complete list of courses click here.

Senior Option

Can a senior take a make-up final exam to improve a grade?

Seniors, with the permission of their instructor, may take make-up exams for any two examination courses in their senior year in which they received a D or an F. Seniors attempting to improve a grade for a fall semester course must complete the make-up exam within two weeks after the beginning of the spring semester. Seniors attempting to improve a grade for a spring semester course must complete the make-up exam by two days before Commencement. Please note that this is intended by the faculty to be a make-up of the final examination, not a make-up for the entire course.

Stevens Scholars Program

The Stevens Scholars Program offers qualified students the opportunity to either participate in undergraduate research or pursue an accelerated program leading to a dual bachelor's or a bachelor's/master's degree in four years. Students are invited to the Program as incoming freshmen or after achieving a GPA greater than 3.80 in the first semester.

Students are required to maintain a GPA of at least 3.20 to remain in the Program and to graduate with the Stevens Scholar designation.

Study Abroad

Are there opportunities to study abroad?

Location: Office of International Programs (OIP)

EAS 119B (Inside Undergraduate Academics)

Hours: 9am to 5pm, Monday through Friday

Phone: 201-216-3518

The Office of International Programs coordinates the study abroad program at Stevens.  International experience can help individuals develop cultural awareness and broaden their perspectives. Stevens offers its students diverse opportunities for study abroad such as semester exchanges with our global partners, semester programs with affiliated programs and universities, as well as short term opportunities led by Stevens’ faculty. New exchange partners for engineering and computer science students include Universidad Pontificia Comillas in Madrid, Spain and Beijing Institute of Technology in Beijing, China. Students in other majors may study on exchange at the University of Amsterdam. Students have recently studied engineering in Cyprus and Ireland, conducted research in the Netherlands, taken a Stevens’ Sustainability course in Madrid, Spain, and spent five days visiting companies and cultural sites in London. Whether you study abroad for a few weeks or an entire semester, there is no better way to expand your worldview and develop the skills to tackle global issues. Drop by our office and Explore the World!

Study Plans

When (and with whom) do I fill out a Study Plan?

Study Plans are due at the Registrar's Office two weeks before the end of the semester indicated in the table below, and may be submitted earlier if the student wishes. The Study Plan must be approved by a concentration advisor. The student selects a concentration advisor from the list published each semester by the Registrar's Office; copies of this list are also available from the Office of Undergraduate Academics, and a copy appears here.

Degree

Program

Semester Due

B.E.

Engineering (Four-Year)

3

B.E.

Engineering (Five-Year)

5

B.E.

Engineering (Co-op)

3rd term of study

B.S.

Computer Science

2

B.S.

Science

2

B.A.

Humanities

2

B.E., B.S., or B.A.

Transfer Students

(see Transfer Students section)

B.S.Business Majors and Quantitative Finance2

Copies of the various study plans are available for downloading from the Registrar's website.

Time for Degree Completion

An undergraduate degree must be completed within 12 years of entrance to Stevens.

Transfer Students

How do I get an advisor? When should I fill out a Study Plan? What is the maximum number of credits that I can transfer in to Stevens towards my degree?

Students who are transferring into Stevens into the Engineering curriculum and are undecided about their Engineering concentration are assigned a Freshman Faculty Advisor upon their arrival at Stevens. These students must complete a Study Plan with their concentration advisor during the semester prior to taking their first concentration elective. The student selects a concentration advisor from the list published each semester by the Registrar's Office; a copy also appears on the Office of Undergraduate Academics website (click here). All other transfer students are assigned their concentration advisors upon arrival at Stevens, and must complete a Study Plan during their first semester. Students can transfer in at most 50% of their required graduation credits; to get a Stevens degree, at least 50% of the required graduation credits must be taken at Stevens.

Transferring Courses to Stevens

Can I take a course at another school and get credit for a Stevens course?

A student wishing to get credit for a Stevens course by taking the course at another school should get an Application for Transfer Credit from the Registrar's Office and bring it, together with a course description for the course at the other school, to the appropriate academic department for approval by a faculty member (for the list of faculty contacts who review the Application for Transfer Credit, click here.). The form then needs the signature from the Office of Undergraduate Academics and is returned to the Registrar's Office. When the student completes the course at the other school, he/she should have an official transcript sent to Stevens. A grade of C or better is required for the course to be acceptable for transfer for an undergraduate degree. While at Stevens, students may transfer in no more than two humanities courses from U.S. colleges and upper level humanities can only be transferred from four year colleges. Students can transfer in at most 50% of their required graduation credits; to get a Stevens degree, at least 50% of the required graduation credits must be taken at Stevens.

Grades from a course taken at another school are not recorded or used in computing a student's GPA. The only exception to this occurs when a student receives transfer credit for a course the student has attempted at Stevens previously. In this case, a grade of C is used for that course in the student's GPA computation regardless of the actual grade received either at Stevens or at the other school.

Can I receive transfer credit for college-level courses I took during high school?

Students who have taken courses deemed "college level" by their high school, or for which they have received credit at a particular college may be considered for transfer credit under the policy outline below.

  1. For college courses taken at the college campus:
    1. the course cannot be used to meet high school graduation requirements (no double counting)
    2. the course must be approved for transfer by the appropriate Stevens academic department via Application for Transfer Credit (for the list of department faculty who review the Application for Transfer Credit,  click here. ).
    3. a grade of C or better must be achieved in the course
  2. For courses taken at the high school for which a college is giving credit:
    1. the course has to be taught by faculty from the college which is offering the course
    2. the course cannot be used to meet high school graduation requirements (no double counting)
    3. the course must be approved for transfer by the appropriate Stevens academic department via Application for Transfer Credit (for the list of department faculty who review the Application for Transfer Credit, click here.).
    4. a grade of A- or better in the course is required

Tutoring Services/The Academic Support Center

How can I get a tutor?

Tutorial help is available at no charge through the Academic Support Center. Students may request a tutor by completing an on-line request form Academic Support Center's web site. ASC Tutoring is offered for technical courses only. Please help with writing assignments & Humanities, please visit the Writing & Communication Center located in Morton 210.

Visiting Students

Can students from other institutions take courses at Stevens?

Students from other institutions may take courses at Stevens as visiting, non-matriculated students if they have at least a 3.0 overall GPA at their institution and the Office of Undergraduate Academics determines that they have satisfactorily completed the appropriate prerequisite courses for any course they wish to take.

WebCampus Course Policy for Undergraduates

Undergraduate students may, with junior standing and the permission of their advisor, enroll in up to two online web courses per semester.  Students with a 3.2 or higher GPA may take a third web course.  These classes are counted as part of the student's regular semester credit load for purposes of computing overload charges, if any apply.  Students wishing to take more than two (or three with a GPA of 3.2 or higher) online web courses require the permission of the Office of the Dean of Undergraduate Academics, and will incur additional charges at the undergraduate per-credit tuition rate for these classes regardless of whether or not they exceed the credit-load limit.  Undergraduates are not permitted to enroll in the Winter or Spring 2 WebCampus semesters.

On-Line Graduate Courses

See Graduate Courses.

Any questions, see Dean Erol Cesmebasi.

Withdrawing from a Course

See Change of Enrollment.

Withdrawing from Stevens

See Leave of Absence.