Academic Policies & Procedures: E through O
Who must satisfy the English Language Proficiency Requirement?
All students who entered the Institute before Fall 2011, except NYU dual degree students, must satisfy this requirement.
How can I satisfy the English Language Proficiency Requirement?
There are two ways to satisfy the English proficiency graduation requirement:
- Pass the S.E.C.E.
The Stevens English Competency Exam is a one-hour essay exam which is holistically graded by at least two English teachers. Continuing students have several opportunities during each academic year to take the exam, and are notified of exam schedules via email.
- Submit a portfolio
A portfolio may be submitted with essays, research papers, home works, exams or reports providing a record of English competence. A passing grade on the portfolio evaluation will result in passing the English proficiency requirement. Portfolios should be submitted to Prof. Sinnreich-Levi, whose mailbox is in P308. Only original copies may be included in the portfolio. The outside of the envelope or folder containing the portfolio should have the student's name and email address as well as date submitted.
Any questions about the S.E.C.E. or other academic writing questions should be directed to Prof. Deborah Sinnreich-Levi (201-216-5403 or firstname.lastname@example.org).
For what courses are examinations required?
All students must take a written examination at the end of each term in all major-required core courses. Examinations in all technical, engineering, humanities, and management electives are at the option of the specific department(s).
Under what conditions may I take an overload?
Will I have to pay for the extra course(s)? With the advisor's permission and a GPA of 3.0 or better for the previous semester, you may enroll in an extra course at no charge (this is not for students on the Reduced Load Plan). Upperclassmen with a GPA of 3.3 or better in the preceding semester may, with the advisor's permission, take a second extra course at no charge. Juniors and seniors with a GPA of 3.6 or better in the preceding semester may, with the advisor's permission, take a third extra course at no charge. The GPA requirements above can also be met by the student's cumulative GPA.
The baseline/definition for each student's regular course load is the maximum number of credits for their major in any of their semesters in the catalog for their entering year.
Students will be charged the per credit tuition rate for each credit over the allowed number of credits as described above.
How many credits do I need to carry in order to be considered a full-time student? What are the implications of part-time status?
A student carrying at least 12 credits is considered a full-time student; a load of fewer than 12 credits results in part-time student status. Withdrawing from a course after the Add/Drop period does not jeopardize your academic status as a full-time student (as long as you remain registered in at least 12 credits). For international students, withdrawing from a course could have implications for your immigration status; please consult the ISSS Office before taking any withdrawal action.
The impact on financial aid for a full-time student who becomes a part-time student can vary greatly depending on the type of financial aid. Students considering switching from full-time status to part-time status should consult with the Office of Financial Aid to learn of the impact in their particular case.
Only full-time students are eligible to participate in intercollegiate athletic competition. The only exception to this is a part-time student in his/her final semester taking the courses required for graduation.
Full-time students or part-time students carrying six or more credits have their student loan repayments deferred. Students taking fewer than six credits will enter their grace period.
A student wishing to appeal the final grade for a course must first attempt to resolve the issue by discussion with the instructor within one month of the end of the semester. This is the starting point for all grade appeals. In the event that the issue cannot be resolved between the student and the instructor, the student may appeal to the department director no later than two weeks after the instructor's decision. A student wishing to appeal the decision of the department director must do so to the dean of the School offering the course no later than one week after the department director's decision. The decision of the dean is final; no further appeal is possible.
What grading scale does Stevens use?
Academic grades are listed below and quality points per credit are indicated in parentheses.
- A (4.00) Excellent
- A- (3.67)
- B+ (3.33)
- B (3.00) Good
- B- (2.67)
- C+ (2.33)
- C (2.00) Fair
- C- (1.67)
- D+ (1.33)
- D (1.00) Poor
- F (0.00) Failure
- P (0.00) Indicates a successfully completed Pass/Fail course.
- W If a student withdraws from a course up until one week before the last class meeting of the semester, a grade of W is posted.
- EXC If a student is excused by a physician from attending physical education class, the student will receive an EXC and will receive credit for the class.
What are the types of grade point averages and how are they calculated?
The Office of the Registrar calculates three different GPAs for each student: The semester GPA is determined from all courses taken at Stevens during a semester. The graduating GPA is calculated from all courses taken at Stevens that are part of the degree requirement. If a course is repeated, only the last grade is used, even if the last grade is lower than the previous grade(s). If the last grade is a withdrawal (W), the previous grade is included. If a course is repeated outside of Stevens, the grade is not included. The ranking GPA is calculated from all courses that are part of the degree requirement. In this case, all repeated courses are included and repeated courses taken outside of Stevens are calculated as a "C." See also
Can I take graduate courses as an undergraduate?
Students with at least junior standing and a 3.0 or higher GPA can enroll for 600-level graduate courses if they satisfy the prerequisite requirements and either: 1- have an approved Graduate Study Plan on file with the Graduate School or 2- complete an Undergraduate Permission Form To Take Graduate Courses. Students with at least junior standing can enroll for graduate courses at the 500-level, provided they satisfy the prerequisite requirements (written permission is required for Management 500-level courses unless an approved Study Plan has been filed). Students are not allowed to enroll in more than two online classes in any semester. All these courses are counted as part of the student's regular credit load for computing charges for extra courses.
Can an undergraduate student begin studies towards a Master's degree?
See Double Degree.
What do I need to do to be eligible for graduation?
To be eligible for graduation, you must have a "C" average (2.00 cumulative GPA) and pass all required courses for your major curriculum. In addition, a GPA of at least 1.75 is required for all courses taken during the senior year. Students can transfer in at most 50% of their required graduation requirements; to get a Stevens degree, at least 50% of the required graduation credits must be taken at Stevens. For information about repeating courses, please click here.
What is the Honor Board and what do they do?
The Honor Board is comprised of up to 20 student representatives who are responsible for interpreting the constitution of the Stevens Honor System, and for performing the functions of the System. The Board investigates reports of Honor System violations, conducts hearings, and recommends to the Office of Undergraduate Academics penalties for students who have either confessed to or been convicted of an Honor System violation. The Honor Board strives to educate the Stevens community about the importance of academic integrity and the value that adherence to the Honor System brings to a Stevens degree. Detailed information about the Honor Board can be reviewed by visiting their web site, click here.
ALL STUDENTS ENTERING FALL 2011 OR LATER:
All students entering Fall 2011 or later are required to complete CAL 103, Writing and Communications, and CAL 105, Knowledge, Nature, Culture.
Following the completion of CAL 103 and CAL 105, students must meet the humanities requirements below:
- Engineering students: Four additional humanities classes. At least one must be at the 100 or 200 level, at least one must be at the 300 or 400 level, and courses must cover at least two different disciplines within CAL.
- Science and Math students: Six additional humanities classes. At least one must be at the 100 or 200 level, at least one must be at the 300 or 400 level, and courses must cover at least two different disciplines within CAL.
- Computer Science, Cybersecurity, and Information Systems students: Six additional humanities classes. At least one must be at the 100 or 200 level, at least one must be at the 300 or 400 level, and courses must cover at least two different disciplines within CAL. One of the six additional classes must be either HSS 371 or HPL 455.
- Business & Technology and Quantitative Finance students: Two additional humanities classes. One must be at the 100 or 200 level, one must be at the 300 or 400 level, and courses must cover at least two different disciplines within CAL.
No AP or transfer credit will be given for CAL 103 or CAL 105.
International students will be placed in CAL 101 during their first semester. After successful completion of CAL 101, international students must take CAL 103, followed by CAL 105. A diagnostic will be administered during the first week of CAL 101 and students who surpass the requirements of the diagnostic may transfer to CAL 103. CAL 101 may be used to satisfy a humanities requirement.
BT 243, Macroeconomics, and BT 244, Microeconomics, may be counted as upper-level humanities courses, provided they are not required courses in the student's major.
The only art and music classes that fulfill humanities requirements are:
- HMU 101 Music History I
- HMU 102 Music History II
- HMU 192 Music Appreciation I
- HMU 193 Music Appreciation II
- HMU 195 History of Electronic and Experimental Music
- HMU 350 Music of the Eastern Mediterranean
Other classes in the history of music can qualify, but are very rarely taught. Music Theory currently does not qualify for Humanities credit.
- HAR 181: History of Technology in the Arts
- HAR 180: History of Art: Prehistory to the Modern Era
- HAR 280: Modern Art History and Theory
- HAR 281: History of Photography
- HAR 380: Media Culture and Theory
- HAR 389: History of Middle Eastern Art
- HAR 485: Contemporary Art
Other classes in the history of art, for example classes with an HAR 495 prefix (in Fall 14: History of Design), can qualify, but are very rarely taught.
Students may complete 6 semesters of HMU 490, Music Performance: Concert Band OR 6 semesters of HMU 491, Music Performance: Jazz Ensemble OR HMU 492 Music Appreciation: Stevens Choir as a general elective.
STUDENTS ENTERING PRIOR TO FALL 2011:
Engineering majors entering Stevens from Fall 2005 to Spring 2011 are required to complete six humanities courses as follows:
- four 100-level courses (see note below)*
- two 300/400-level courses in the junior and senior years (note that MGT/BT 243, Macroeconomics, and MGT/BT 244, Microeconomics, may be counted as upper-level humanities courses, provided they are not required courses in the student's major).
Computer Science majors entering Stevens from Fall 2007 to Spring 2011 must satisfy the above requirements; one of the four upper-level courses must be HPL 339 or HSS 371.
Computer Science majors entering Stevens before Fall 2007 must satisfy the above requirements and must take a fifth 300/400-level course, for a total of nine Humanities courses; one of the five upper-level courses must be HPL 339 or HSS 371.
Business and Technology Majors are required to complete five humanities courses as follows:
- four 100-level courses (see note below)*
- one 300/400-level course
* Of the four required 100-level courses, two must be from the Literature/Philosophy group (Group A), and two must be from the History/Social Science group (Group B). See information below regarding art and music classes.
Because MGT/BT 243 and MGT/BT 244 are required in the B&T major, in addition to the humanities requirements described above, these two courses MAY NOT be used to fulfill humanities requirements for B&T students.
Students who take HUM 103 and/or HUM 104 may count those courses toward either Group A or Group B.
The only art and music classes that fulfill 100-level humanities requirements are:
- Group A
- HMU 192 Music Appreciation I
- HMU 193 Music Appreciation II
- Group B
- HAR 190 History of Art: Prehistory to the Modern Era
- HAR 191 Modern Art History and Theory
- HAR 195 History of Electronic and Experimental Music
- HMU 101 Music History I
- HMU 102 Music History II
- HMU/HAR 120 History of Technology and the Arts
Other art and music classes do not fulfill the upper-level humanities requirement EXCEPT that students may complete 6 semesters of HMU 490 Music Performance: Concert Band, OR 6 semesters of HMU 491 Music Performance: Jazz Ensemble, OR HMU 492 Music Appreciation: Stevens Choir.
For information about transferring humanities credits to Stevens from another institution, see Transferring Courses to Stevens. While at Stevens, students may transfer in no more than two humanities courses from other institutions.
What is an INC grade?
The grade of INC (incomplete) may be given only when a student has failed to complete some of the required course work, not including the final examination, due to significant extenuating circumstances such as a serious illness or injury or a family emergency. In fairness to other students, this type of extension of time may not be granted due to reasons such as course overloads or not having enough time. In order to receive a grade of INC in the course, the student must file a Petition for INC Form with the Registrar's Office before the grades are due. This form requires the approval of the instructor, the Department Head, and the Office of Undergraduate Academics. The form also should indicate a date for completion of the course, which must be before the end of the next full semester. If the required work is not complete within the next full semester, the INC grade will be changed to a failure.
What International Baccalaureate (IB) topics and scores are accepted by Stevens?
Stevens participates in the International Baccalaureate program. You may receive college credit toward your degree for the following examinations and corresponding scores click here.
May I complete an internship for credit?
Stevens encourages students to complete internships but academic credit is not granted for internships (except in the Art and Technology program).
How do I get a leave of absence or withdraw from Stevens?
Students seeking a Leave of Absence or Withdrawal should appear in person to the Office of Undergraduate Academics located in Edwin A. Stevens Building Room 119. Withdrawing from Stevens means that the student no longer plans to continue his/her education at Stevens. Leave of Absence (LOA) means that the student plans to return to Stevens to continue his/her education. Students wishing to take a voluntary leave of absence from Stevens can do so for up to two semesters or one academic year. Transcripts of students will be reviewed to determine readmission eligibility and conditions. Students who do not return to Stevens within one academic year will be classified as withdrawn. Click here for the LOA/Withdrawal Form.
If you are not on campus or in the area, please contact the Office of Undergraduate Academics at 201-216-5228 during regular business hours (Monday – Friday 9:00AM – 5:00PM).
Note: Undergraduate students must apply for readmission within 7 years from the date of the leave of absence or withdrawal from Stevens. An undergraduate degree must be completed within 12 years of entrance to Stevens.
What is an Administrative Leave of Absence?
Students may be placed on an Administrative (involuntary) Leave of Absence for any of the below reasons:
- Financial: If a student is not able to meet his/her financial obligations for the semester or has an outstanding balance from a previous semester/year
- Medical/Mental Health: as determined by professional staff member(s)
- Disciplinary: as determined by the Dean of Students or by the Honor Board
- Academic: as determined by the Academic Promotions Committee
- Not Enrolled: students who do not register for classes by the end of the drop/add period for the semester
Can I earn a minor at Stevens?
Several departments offer a minor, which provides a coherent program of study in one area without the depth required for a major concentration. Each of these departments has a faculty member responsible for "minor advising;" students can get these names from the individual departments. The departments currently offering minors are listed in the Undergraduate Catalog. Each minor in Engineering or Science requires at least two courses over and above the requirements for the major degree.
Can I take courses at NYU for Stevens credit?
Stevens students may enroll for courses offered by the College of Arts and Sciences at NYU. These courses are available without additional charge provided that:
- the student has enrolled for courses at Stevens in the semester in which he/she plans to take a course at NYU and that the total number of credits constitutes full-time enrollment for that semester
- the course is available that semester at NYU at a time which does not conflict with courses selected at Stevens, and
- the student has filed the required paperwork with the Registrar and obtained the advisor's signature that the course to be taken at NYU will be accepted towards the Stevens degree.
An outline of the procedure for enrolling for a course at NYU may be found at http://www.stevens.edu/registrar/registration/nyu.
What are the requirements to take a course at Stevens as a non-matriculated student?
Students wishing to take a course at Stevens on a non-matriculated basis must obtain approval from the Office of Undergraduate Academics. A minimum 3.0 GPA at the student's current or previous college or university is required, in addition to completion of the equivalent of all pre-requisite courses for the desired Stevens course. Tuition is charged on a per-credit basis.
- ABS Grade
- Absence From Class or Examination
- Academic Dismissal
- Academic Probation
- Adding a Course
- Advanced Placement
- Auditing Courses
- Change of Enrollment
- Change of Grade
- Changing Majors
- Cooperative Education
- Course by Application
- Course by Examination
- Course Selection
- Dean's List
- Degree with Honor & High Honor
- Degree with Thesis
- Double Degree
- Dropping a Course
- English Language Proficiency Requirement
- Extra Courses/Overloads
- Financial Aid Eligibility
- Full & Part-Time Status
- Grade Appeals
- Grade Change
- Grade Point Averages
- Graduate Courses
- Graduation Requirements
- Honor Board
- Humanities Requirements
- INC Grade
- International Baccalaureate
- Leave of Absence/Withdrawal
- New York University Courses
- Non-Matriculated/General Credit Students
- Physical Education Requirement
- Repeated Courses
- Reduced Load Plan
- Satisfactory Academic Progress
- Senior Option
- Stevens Scholars Program
- Study Abroad
- Study Plans
- Time for Degree Completion
- Transfer Students
- Transferring Courses
- Tutoring Services
- Undergraduate Concentration Advisors
- Visiting Students
- WebCampus Course Policy for Undergraduates
- Withdrawing from a Course
- Withdrawing from Stevens