GENERAL
Purpose
The following SHARPI provides information on the subject of submitting proposals as it relates to a sponsored project account. A fuller discussion on proposal submission and the authority to submit proposals as well as represent the institution in contractual and award negotiations can be found in the Stevens' Institutional Policy 80.2 entitled "Research proposal Submission."
Administration
The Office of Sponsored Research is responsible for maintenance and review of this Guideline.
INFORMATION
Authority to submit
Proposals for externally funded projects (i.e., grants or contracts) must be submitted by SIT's Office of Sponsored Research (OSR) on behalf of an eligible Principal Investigator (PI). Neither an individual PI nor other campus units/offices have authority to negotiate, or submit a proposal on behalf of SIT outside the process described herein. Proposals that are funded without proper OSR review and necessary approvals could be declined, or withdrawn.
Timeline of Activities Prior to Sponsor Deadline
All proposals must be initially routed through the Faculty Support Center (FSC) and PIs are required to notify the FSC of pending proposal activity by logging into the Proposal Management System. This gives FSC time to ensure adequate staffing is in place to accommodate deadlines. The Stevens Proposal Routing Form should accompany every proposal to FSC. Although the FSC will make every attempt to accommodate PIs and their proposal preparation schedules, we ask that all proposals be submitted to FSC five (5) working days before the deadline. Last-minute proposal submissions are becoming increasingly problematic as the amount of preaward compliance imposed by the federal government continues unabated and because almost all proposals must now be submitted through grants.gov., an electronic portal that is not always reliable. Again, FSC will make every attempt to facilitate proposal submission but PIs are cautioned that proposals submitted late or at the last minute may not make federally imposed deadlines and may end up being withdrawn if after-submission review because of inadequate lead-time indicates an incomplete proposal, or a proposal that contains institutional commitments that cannot be borne.
Because OSR has sole responsibility to submit proposals for externally sponsored projects, PIs need to ensure adequate time is provided to the office in order to review the proposal for acceptable budgetary presentation, possible export control issues, implications of potential intellectual property, conformance to sponsor guidelines, and the presence of institutional commitments such as cost-share of other items. Proposals that contain proprietary information or potentially disclose intellectual property should contact the Office of Academic Entrepreneurship to obtain guidelines and approval. The FINAL version of all materials must be received by OSR from the FSC at least (3) days before the agency deadline. |
