External Consultant
Circular A-21, J10d(1) – “…Since intra-university consulting is assumed to be undertaken as a university obligation requiring no compensation in addition to full-time base salary, the principle also applies to faculty members who function as consultants or otherwise contribute to a sponsored agreement conducted by another faculty member of the same institution…”
No Stevens employee(s) will serve as a Consultant for compensation on a Stevens proposal.
Additional considerations when including outside consultants:
- Presence must be justified
- Normal daily rate (number of days
- Travel costs and subsistence should be included in rate
- Usually (but not required) have terminal degree in the field/discipline
The following should be considered when deciding whether to include outside consultants:
Grantees normally expected to utilize services of their own officers of employees, whenever possible. Payment for consultants should be comparable to the normal fees charged by the consultant for comparable services
Presence of consultants is normally considered to be of limited duration, i.e., a few days. Need for extended presence may indicated need for different relationship.
Intra-University Consultant
Subject to Full F&A
Circular A-21, J10d(1) – “…Since intra-university consulting is assumed to be undertaken as a university obligation requiring no compensation in addition to full-time base salary, the principle also applies to faculty members who function as consultants or otherwise contribute to a sponsored agreement conducted by another faculty member of the same institution…”
Considerations when contemplating the presence of external or intra-university consultants:
- Stevens employees who will be compensated for effort must be shown in the salary and wages section of the budget
- Stevens employees may contribute uncompensated effort on a limited basis as subject matter experts.
Vendor
Individual or organization shall be considered a vendor under the following circumstances:
Provides the goods and services within normal business operations
Provides similar goods or services to many different purchasers
Operates in a competitive environment
Provides goods or services that are ancillary to the operation of the federal program
As a vendor, individuals or organizations are not subject to:
- compliance requirements of the federal award
- the performance being measured against whether the objectives of the federal program are met
- exercising any programmatic decision making
As a vendor, individuals or organizations take all project direction from the principal investigator
Travel
Subject to Full F&A
Travel expenses directly related to the project are normally allowable under the conditions described as follows:
- Allowance for air travel normally will not exceed the cost of round-trip, economy airfares and travelers must travel by US-Flag air carriers, if available
- Domestic travel:
defined as US, its possessions, Puerto Rico, and travel to Canada and Mexico - Foreign travel is defined as travel outside areas specified above
Foreign Travel
When traveling abroad employees must receive prior written approval from the appropriate vice president, dean, director, or department head (academic/administrative). |
