ACCESS THE COLLECTIONS
Special Collections and Archives materials do not circulate and may only be consulted in the area designated by Special Collections staff in the S.C. Williams Library. Materials from the Special Collections and Archives may be viewed with advanced notice, by appointment only.
Appointments can be made Monday through Friday, between the hours of 9:30am - 1:00pm and 2:00pm - 4:00pm.
Scheduling an appointment Please fill out this online registration form to schedule an appointment to access the archives. You may also call to make an appointment at (201) 216-5416. We will get back to you on your appointment request within 48 hours (business days). READING ROOM RULES: Please make sure to fill out the registration form, and show archives staff an ID (student ID, driver’s license, or passport), before accessing the materials. Only pencils and laptop computers may be used within the collections. Scanners and tape recorders are not permitted. All large backpacks, purses, and coats must be checked in and will be stored securely by archives staff. Food, beverages, and chewing gum, are not permitted within the collections. If a copy of a fragile item is available the researcher will be required to consult the copy as opposed to the original. Permission to view the original will be determined by the Archivist. Unless otherwise authorized, researchers may consult only one book or one box of manuscripts at a time. A researcher requesting both book and manuscript materials must consult them separately, unless otherwise authorized. All materials consulted must be handled with great care. Researchers handling materials carelessly will be denied further access to the collections. Materials must remain on the table during use. They are not to be placed in the lap or propped against the table edge. When consulting some types of material, researchers will be required to wear gloves supplied by the department. Loose photographs will always require gloves. Researchers are held responsible for all materials charged to them. Materials may not be transferred from one researcher to another. Cameras are allowed in the reading room, but flash must always be off when photographing items. Cell phone rings must be off when in the reading room doing research. DUPLICATION AND REPRODUCTION SERVICES POLICIES: Special Collections provides staff-mediated photocopying and digitization services. Use of digital cameras without a flash is permitted. All duplication of materials in Special Collections and Archives is done by staff only, and the library reserves the right to refuse a copying order if, in the staff's judgment, fulfillment of the order would violate copyright law, or if size or condition of the material does not permit safe copying. Turnaround time for standard reproduction orders is four working days. Due to limited staff we cannot accommodate expedited orders. Photocopies larger than 11x17 cannot be made. No more than 20 photocopies may be made from any single published item. Any necessary restrictions on copying archival and manuscript collections is determined by Special Collections staff. Duplication and Reproduction Costs: In-house photocopies - $.10 per page For patrons requesting photocopies by telephone request or email: $.25 per page with a minimum cost of $10.00. Photographic Reproductions: 8x10 = $12.00 11 x 17 = $23.00 16 x 20 $28.00 *If you need a size larger than 16x20, please contact the Archivist (firstname.lastname@example.org) Digital Reproductions:
High resolution TIFF = $10/per image
JPEG image = $5/per image *If the image you need has already been scanned and is online, there is no charge.