Group Masters Thesis Submission
Students preparing Group Master's Thesis should be sure to review the specifications and formatting requirements below prior to submitting the thesis. Reports that do not meet the guidelines will not be accepted.
Archived Masters theses by Stevens students can be accessed through Special Collections. To view a specific report, fill out a thesis request form or make an appointment with Doris Oliver in Special Collections.
The thesis may be sent electronically to Doris Oliver as an Adobe PDF document for review purposes only.
Upon final approval three copies of the thesis (1 original and 2 copies, either xerographic, photocopied, offset or letter quality printer) are to be hand delivered to Doris Oliver at the Library by one of the thesis authors or by a member of the department unless otherwise stated. If Doris is not available, Nydia Cruz can also accept the thesis. In addition, an abstract independent of the document is to be supplied to the Library.
Doris Oliver is available to accept theses from 9:30am - 1:00pm and 2:00pm - 4:00 pm, M-F. Appointments are not necessary but are highly recommended.
Binding fee for Master's Thesis
The present fee for binding a Master's Thesis is $110.00. Checks should be made payable to Stevens Institute of Technologyand are due when the final thesis is submitted. The first listed author on the title page is responsible for the payment with the final thesis submission. The present fee is not part of the graduation fee.
The Office of the Registrar is responsible for setting deadlines for theses. Final approved versions of thesis should be submitted by the last day of classes as set on the Academic Calendar. Date extensions are only given through the Office of the Registrar.
Master's Thesis Processing
Once the thesis has been accepted, all copies are sent to be professionally bound, and upon their return to the Library, the original thesis is cataloged and becomes part of the Library's collection. The two additional copies and are sent to the department. Students wanting to have additional copies of their reports bound may do so at their own expense. The Library can refer them to an outside bindery company (not affiliated with Stevens) with whom they can make their own arrangements.
Special Guidelines for SDOE program
Additional instructions for the SDOE program in the SSE school are available on the SDOE thesis guidelines page.
Group Masters Thesis Report Specifications
Thesis layout instructions
The instructions below give detailed explanations of the layout requirements of a group thesis.
Title Page Requirements
The title page of the thesis must contain the report title, student names arranged in alphabetical order by last name, degree, name of the advisor, name of the reader, and the year the thesis was completed. It must be in the format shown in the sample thesis title page and the sample title page with instructions.
The title page should be formatted as follows:
- Follow the applicable title page format for the type of paper you are writing as shown in the sample title page. The three (3) copies which you submit must be signed by ALL AUTHORS AND ALL MEMBERS OF THE ADVISORY COMMITTEE. Please type the Advisor's name, the Reader's name, and any Committee Member's names under the lines for signatures.
- The title page included with the original copy of the thesis must contain original signatures. If the title page is formatted incorrectly, the candidate (you) will need to obtain new original signatures from all the signers. The two copies of the thesis can be copies of the original title page.
- The degree you are obtaining must be on the title page as "Master of Science", followed by a hyphen and the program of study, for example "Master of Engineering - Mechanical". The appropriate degree designation can be found in the Registrar's current Academic Catalog under the current year, the Graduate Program and the List of Programs.
- The name of the school (e.g. Charles V. Schaefer, Jr. School of Engineering & Science, School of Systems & Enterprises, Howe School of Technology Management) does NOT appear on the title page.
- The title page cannot be scanned.
- The title page counts as the first page of the paper (i), but does not have a page number printed on it.
Copyright / Registration of Copyright
All "original works of authorship" are protected under copyright law when the work is created. A page stating the date and names of the authors can be included in the report but is not required, as copyright protection occurs automatically upon the creation of the work. To state copyright protection, a copyright page may be included in the thesis or dissertation after the title page.
The copyright page should be formatted as follows:
- Appears after the title page.
- The copyright page (if it is used) counts as the second page of the paper (ii), but does NOT have a page number printed on it.
- The copyright page is not required.
The copyright of the thesis can be registered, which may have certain legal advantages for the copyright owner, including easier prosecution of copyright infringement. Registration of the copyright is optional. Registration can be done by the authors directly with the United States Copyright Office.
Including an additional page after the title page with copyright information is optional, and works are still copyrighted without it. The copyright text should use the author's names and should be worded as "© 200X, Firstname M. Lastname. All rights reserved." To see an example of a copyright page, see the copyright sample page.
An abstract of 350 words or less, not including the title, is required for a thesis. One extra, loose copy of your abstract is required for the library. Please view the sample abstract page for a group masters thesis.
The abstract should be structured as follows:
- Title of document on top
- Abstract of document (350 words or fewer), double spaced
- Authors' names on bottom
- Advisor's name on bottom
- Date on bottom
- Department at bottom
- Degree on bottom
- The abstract should be the first page where page numbers appear, starting with page number iii (or page ii if a copyright page is not included). All pages after the abstract up to the first page of the body of the document continue with lower case Roman numerals (iii, iv, v, etc.)
- Note: 1 extra, loose copy of your abstract is required for the Library.
The original copy of the thesis must be produced on good quality 8½" x 11", 20 pound acid-free white paper. The paper should not be stapled, punched, bound, colored or printed on letterhead.
The two additional copies of the thesis can be photocopied or produced on copier or laser paper.
Black ink only
LEFT and TOP 1½"; RIGHT and BOTTOM 1".
Pages must be printed single sided only.
Arabic numerals (1, 2, 3?) must appear in the upper right-hand corner of every page starting with the first page of the body of the paper (usually the introduction or the first page of the first chapter). If it is necessary to print some pages in landscape format or if oversize pages or materials are necessary, adjust formatting so that the page number on these pages will appear in the upper right-hand corner of the page when the document is bound. Page numbers appear on every page of the body of the document, including the bibliography.
Lower case Roman numerals (i, ii ?) must be used for the pages appearing before the body of the paper (called the front matter). The title page is considered page i, but there is no page number printed on the title page. The copyright page (if it is included) is considered page ii, but there is no page number printed on the copyright page. The remainder of the front matter (abstract, table of contents, etc.) is numbered with lowercase Roman numerals, starting with page iii (if no copyright page is used, the first page of the front matter is printed with page number ii).
- The abstract should be the first page where a page number appears, starting with page number iii (or page ii if a copyright page is not included)
- All pages after the abstract up to the first page of the body of the document continue with lower case Roman numerals (iii, iv, v, etc.)
- The first page of the body of the document is page number 1, and is the first page to switch to Arabic page numbering (1,2,3...)
- Arabic page numbering continues through the entire body of the report to the very end
For information about page numbering using Microsoft Word 2007, a brief tutorial video is available.
If LaTeX or similar report producing programs are used, verify all document page layouts, such as margins and page number placement, even if you are using predefined document macros or classes. For questions about document layout and formatting, please see Doris Oliver.
The Library has a LaTeX template available for students to use. Using the template is optional, and it is provided to help students with layout of the title page and report numbering. If a LaTex program file is used that has been set up by someone else, all margins, page numbers and layout must conform to the standards as they are defined here. The requirements may have changed over time and must conform to current standards.
The entire paper must be double spaced. Single spacing may be used for footnotes, quotations, and the bibliography.
Diagrams, Charts, Tables and other Illustrations
Graph paper may be used for original drawings, charts or illustrations. Original drawings may be in color or black and white, however, color is allowed for illustrations only; all text must appear in black. The original thesis must contain the original graphic or illustration, not a photocopy of the drawing, graphic or illustration.
If formulas and diagrams contain subscript and superscript characters, ensure they are large enough to read when printed in the final paper.
Any computer printouts must be on white paper, 8½" x 11". Larger printouts must be photoreduced producing a clear, accurate final copy.
Glossy prints of good reproducible quality, either black or white or color may be used. Photographs can be printed on 8½" x 11" glossy finish paper, however, margin and page number requirements as stated above still apply for pages containing photographs. When attaching photographs to paper, double-sided tape may be used which causes the least amount of damage to the original paper.
Footnotes and Bibliography
The format of footnotes and the bibliography are to be prepared in accordance with standard practice in the field in which one is working. Documentation formatting style must be discussed with and accepted by the advisor. See further information on Reference Styles below.
The suggested typeface for a thesis is 10 to 12 point Arial. Other suggested fonts are Times New Roman and Helvetica. Script and italic fonts should not be used except as needed in the body of the paper. Consistency should be maintained throughout the paper, using the same font for all text, diagrams, etc. on all pages.
Electronic material, such as CDs and multimedia can accompany the thesis. Each copy should be accompanied with a labeled CD. When bound, these are placed in an envelope in the back of the thesis.
Oversized materials (pages greater than 8½" x 11") can be included in the paper if necessary. Oversized pages should be folded so that 1½" on the left hand binding edge remains, allowing the page to be opened once the paper is bound.
The reference style used for formatting the paper must be confirmed with your department and advisor. Frequently used styles are the APA (American Psychological Association), MLA (Modern Language Association) and AMA (American Medical Association) styles. Style guides and manuals are available for each style. Page headers are not to be used.
Information regarding specific styles and their use with citations use can be found at this link.
These are sample pages only. Please see contact Doris Oliver for questions or special circumstances (dual degree, interdepartmental research, etc.)