Showing Information
Club Information
Other Information
Download constitution in .pdf format.
Download constitution in plaintext.
Download bylaws in .pdf format.
Download bylaws in plaintext.
Jump To Bylaws.
Stevens Anime Club Constitution
Article I: Name §1 The name of this organization shall be the Stevens Institute of Technology Anime Club, herein referred to as the Anime Club. Article II: Purpose §1 The purpose of the Anime Club shall be to promote knowledge and appreciation of Japanese Animation and the underlying culture. Article III: Membership §1 Definition of an Anime Club Event (a) An Anime Club Event shall be defined as any instance where the Anime Club has a public exhibition of anime or other works on the Stevens Institute of Technology Campus. (b) The date, start time, and works to be presented at the event must be sanctioned by the president and have the approval of a simple majority of the Anime Club’s E-Board. (1) All club members must be notified no less than 24 hours in advance that an Anime Club Event is taking place. (c) Attendance at an event is defined as arriving no more than a half hour after the event has started and leaving no earlier than a half hour before the event ends. §2 Requirements to be a general member (a) All full-time undergraduate students at Stevens Institute of Technology are eligible for membership in the Anime Club. (b) To achieve membership, a person must attend two Anime Club events in the same semester. (1) The time spanning from the start of summer session I to the end of summer session II will be counted as one semester in this instance. (c) The reasons for and procedure of revoking a person’s membership shall be defined as a Class “A” bylaw which will be defined in this constitution. §3 Requirements to be an active member (a) Members are considered to be active members if and only if they have attended three of the last six Anime Club events. (1) Anime Club events held during the time spanning from the start of summer session I to the end of summer session II may be used to upgrade a member’s status from general member to active member. (2) No member or officer will be penalized for not attending an Anime Club event during the time spanning from the start of summer session I to the end of summer session II. (3) Any member of the club may be considered in attendance at an event if they are not physically there if they are performing a service to the club at a remote location. 1. A majority vote of the Executive Board is required to determine that a member’s actions are considered a service to the club. (b) All active undergraduate members are to be considered voting members. §4 The Executive Board may establish special membership types pending these members are non-voting members as outlined in the bylaws. Article IV: Executive Board §1 There shall be an Executive Board consisting of no less than four officers: the President, Vice-President, Treasurer, Secretary, and any other officers appointed by the Executive Board as outlined in the bylaws of this constitution. (a) All appointed officers will have the same voting rights as officers defined in this constitution. §2 All active members of the Anime Club are eligible to campaign for and hold any position on the Executive Board. (a) No member may hold more than one office concurrently. (b) Any member of the Anime Club who runs for or holds an elected or appointed position under the jurisdiction of this constitution shall make public any past or pending Honor Board violations. §3 Duties of the officers (a) President (1) The President shall preside over all events and meetings of the Anime Club. (2) The President shall be the official representative of the Anime Club in all student, faculty, and administrative matters. (3) The President shall have the power to call and sanction regular and special meetings of the Anime Club. (4) The President has the power to form committees and appoint their respective chairpersons. (5) The President shall have the privilege to assume the responsibility of any and all officers if they are not present at a previously scheduled meeting or event of the Anime Club. (6) The President shall have the power to delegate all duties outlined in this constitution for the office of President to voluntary members or officers. (7) The President shall perform or delegate all duties not specifically outlined in this constitution, as required by the Anime Club. (b) Vice-President (1) The Vice-President shall assume all responsibilities of the President in the absence of the President at a previously scheduled meeting or event of the Anime Club. (2) The Vice-President shall have the power to delegate all duties outlined in this constitution for the office of Vice-President to voluntary members or officers. (3) The Vice-President shall perform all duties assigned by the President within reason. (c) Treasurer (1) The Treasurer shall be responsible for and maintain the records of all financial matters of the Anime Club. (2) The Treasurer shall prepare a budget to submit to the President of the Anime Club when requested. (3) The Treasurer shall have the power to delegate all duties outlined in this constitution for the office of Treasurer to voluntary members or officers. (4) The Treasurer shall assume all responsibilities of the President in the absence of the President and the Vice-President at a previously scheduled meeting or event. (5) The Treasurer shall perform all duties assigned by the President within reason. (d) Secretary (1) The Secretary shall be responsible for all correspondence of the Anime Club. (2) The Secretary shall take the minutes of all meetings and business discussed at events. (3) The Secretary shall provide updated information for use in Anime Club activities and responsibilities as defined in the bylaws. (4) The Secretary shall keep all materials and inventory belonging to the Anime Club except those commandeered or otherwise distributed by direct order of the President. (5) The Secretary shall have the power to delegate all duties outlined in this constitution for the office of Secretary to voluntary members or officers. (6) The Secretary shall assume all responsibilities of the President in the absence of the President, Vice-President, and Treasurer at a previously scheduled meeting or event. (7) The Secretary shall perform all duties assigned by the President within reason. §4 The procedure for elections and impeachments are to be defined as a Class “A” bylaw of the Anime Club. (a) The reasons for impeachments will be defined as a Class “A” bylaw of the Anime Club Article V: Chaos Clause §1 Procedures not specifically defined in this constitution or the bylaws of the Anime Club shall be adapted from the latest publication of Robert’s Rules of Order. Article VI: Bylaws §1 The bylaws of this constitution shall be valid for intents and purposes as a part of this constitution, with the exception of the policies regarding ratifying and repealing. §2 No bylaw of any classification shall supersede or be inconsistent with this constitution. §3 Classification of bylaws (a) Class “A” bylaw (1) A Class “A” bylaw requires a unanimous vote of the E-Board to be modified, repealed, or passed. (2) Class “A” bylaws supersede all Class “B” bylaws. (b) Class “B” bylaw (1) A Class “B” bylaw requires a simple majority vote of the E- Board to be modified, repealed, or passed. (2) No Class “B” bylaw may be inconsistent with any Class “A” bylaw. §4 All bylaws shall exist within the sufferance of the SGA. If at any time the SGA finds them inappropriate, it may require them to be changed or negated. Article VII: Adoption and Amendment §1 This constitution shall become effective upon the approval of two-thirds of the Anime Club E-Board and two-thirds of a quorum of two-thirds of the Anime Club Voting Members. §2 All amendments to this constitution shall be accepted if it is passed using the same requirements as defined in §1 in this article. §3 The establishment of this constitution shall abolish all previously existing constitutions for the governance of title and purpose.
Stevens Anime Club Bylaws
Stevens Institute of Technology Anime Club Bylaws Article I: Class “A” Bylaws §1 Officer Elections (a) The timing of standard elections will take place during the SGA’s unified election policy. a. If there is no unified election policy, standard elections shall be held during the first Anime Club event in April. b. The date of standard elections will be announced at an Anime Club Event at least one week in advance and no more than two weeks in advance. (b) Emergency elections a. Emergency elections that take place due to the removal or the resignation of an officer will take place at least one week from that date, and no later than three weeks. b. Emergency elections will be announced by the Vice‐President at least one week in advance and no more than two weeks in advance. If the Vice‐ President cannot for whatever fulfill this duty then the duty shall be passed down according to the order of succession as outlined in Article IV §3 in the constitution. c. Emergency elections will follow the standard nomination and election procedures defined in these bylaws for the office or offices that are vacated. (c) Nominations for officers shall be during the Anime Club event the day of elections a. Any voting member of the Anime Club may nominate any one eligible member for each office. b. All nominations require a second. c. An eligible member may nominate or second him or herself. d. Nominations will be performed in the following order: Secretary, Treasurer, Vice‐President, and President. e. Nominations for each position must be open until there are no more nominations. f. A member that is not present may be nominated. g. A member may decline a nomination with no fear of negative consequences. h. Members may be nominated for multiple positions, but may only hold one office as per the constitution. (d) Election procedure a. Each nominee will have 5 minutes to give a speech to the voting members. b. The election will be a secret ballot election. c. One ballot will be provided to each voting member by members of the E‐ Board. d. Voting members will indicate which nominee they wish to elect to each position. e. Ballots will be collected by the current Executive Board. f. Overseer i. A voting member, that has never been on the Executive Board, and is not nominated for any positions, will be randomly selected to oversee the counting of ballots. ii. This person will be randomly selected after nominations are closed. g. The ballots will be counted by the Executive Board and verified by the Overseer. h. Once the ballots have been counted, they will be placed in a sealed envelope until the results have been announced and no challenges have been made. i. The results will be announced by the current Vice‐President, and then the Overseer will express his confirmation of the votes. j. The exact count of the ballots will only be disclosed in the event of a challenge to the election. k. Election challenge procedure i. All current E‐Board members, nominees, and the Overseer will gather; this group will be called the Election Challenge Committee (ECC). ii. The Overseer will read his interpretation of each ballot. iii. Each member of the ECC will verify the Overseer’s interpretation of the vote. 1. In the event that a member of the ECC disagrees with the interpretation, this interpretation will be placed in the voting list for this ballot. a. After all interpretations are recorded the ECC will vote on each interpretation. b. A three‐fourths majority of the ECC will be required to have an interpretation be the official interpretation of the ballot. i. If a three‐fourths vote cannot be reached, the ballot will be discarded. 2. If all members of the ECC agree with the Overseer’s interpretation, then that will be the official interpretation of that ballot. l. In the event of a tie i. In the event of a tie for an office that has more than three tying nominees, any nominee not tied for will be dropped from the nomination list. 1. A run‐off vote will be conducting using the normal voting procedure for the remaining nominees. ii. If the run‐off continues, or all nominees for that office were tied, another run‐off vote will be conducted by all voting members excluding the nominees and current E‐board. 1. This vote will be between the tying members. 2. This vote will follow all normal voting procedures. iii. If the tie continues the Executive Board members, not nominated for that office, will vote. 1. If the number of Executive Board not nominated for office is an even number, the Overseer will then be a voting member in this election. (e) Transfer of power a. Each current officer will choose when to transfer their power to the new officer. b. All power must be transferred by the end of academic semester for standard elections. i. In the event of an emergency election, power will be transferred immediately. §2 Appointment of officers (a) Any officer may suggest a voting member to be appointed as an E‐Board officer. (b) The person suggested must have the approval of the president to be appointed as an officer. (c) A two‐thirds majority of the E‐Board must approve of the appointment. §3 Impeachment procedure (a) An officer will automatically be removed from office. a. Should they loose their status as an undergraduate student at Stevens Institute of Technology. b. Should they be convicted of an Honor Board Violation. c. Should they be convicted of a felony. (b) Officers may be brought for impeachment under any of the following conditions. a. Failure to fulfill his or her duties. b. Losing active membership status. c. A petition being signed by more than half of the voting membership. (c) All impeachment requests must be brought to the Vice‐President, unless the Vice‐ President is being impeached. i. In the event that it is the Vice‐president being impeached; the impeachment request will be brought to the officer determined by the order of elections as defined in §1(c).d ii. In the event that the entire Executive Board is being impeached, the SGA cabinet will receive the impeachment request. (d) Impeachment proceedings. a. The person or body defined in §1(c) shall inform the officer(s) that he or she is being impeached. b. Once the officer(s) are told of their impending impeachment by the defined person they are immediately stripped of their power but not their title. i. The responsibility of the persons being impeached will be transferred as defined in Article IV in the constitution. ii. In the event of the entire E‐Board being impeached, the SGA cabinet will assume all responsibilities of the Anime Club E‐Board. c. Impeachments will be announced at the next Anime Club Event by the person, or body defined in §3(c). d. The impeachment proceedings will take place at the Anime Club Event after the Anime Club Event where the impeachment proceedings were announced. e. The person or body determined from §3(c) will conduct the impeachment proceedings. f. The proceedings will start with the person or body determined from §3(c) will announce the officer(s) being impeached. g. Following, the person whom brought the impeachment charges will present to the Voting Membership why the officers are being brought up for impeachment charges. h. Each person being impeached will then have 5 minutes to defend themselves. i. After all who are charged are done defending themselves, a vote being conducted using the election procedure defined in §1(d) for the office in question. i. These procedures will be followed; in the event that the Vice‐ President is being impeached, then the person or body defined in §3(c) will fulfill the duties of the Vice‐President. ii. The Overseer cannot be the person who brought up the impeachment charges. iii. The ECC will only consist of the current E‐board not being impeached or body defined in §3(c) if the entire E‐Board is being impeached. The Overseer will be included as a part of this board should there be an even amount of members of the ECC. iv. A two‐thirds vote is required to remove a person from office. j. If the officer is not removed from office, their powers will be reinstated. k. Once an officer is removed from office, their title will be immediately removed. §4 Revocation of membership status (a) Any voting member may petition to the E‐Board that a person be removed from membership. (b) The E‐board will then vote if to see if the member in question should be brought before the voting membership for removal. a. A two‐thirds vote of the E‐Board will be required to bring the member in question in front of the voting membership for removal. (c) If the member in question is to be brought in front of the voting membership for removal, he/she must be told one week in advance by the Vice‐President. (d) The Vice‐President shall be in charge of all the proceedings of the removal process. (e) The Vice‐President shall announce who is being brought up for removal. (f) The person who suggested the person be removed from the membership will present his or her case against the person in question. (g) The member being brought up to be removed will be given five minutes to defend him or herself. (h) A vote will be conducted using the election procedure defined in §1(d). a. The Overseer cannot be the person who brought up the removal charges, and cannot be the person being removed. b. The ECC will only consist of the current E‐Board and the Overseer in the case that the E‐board consists of an even number. c. A two‐thirds vote is required to remove a person from membership. (i) If the person is removed from the general membership, they will not be permitted to come to Anime Club Events for a time to be determined by the Anime Club E‐ Board. Article II: Class “B” Bylaws §1 Special Membership Status (a) No special member has voting power. (b) Stevens Alumni are eligible for special membership in the Anime Club. (c) A member, either special or general, may sponsor someone for affiliate membership in the Anime Club. a. All affiliate members must be voted on by a simple majority of the e‐board. §2 Guests (a) All voting members may bring up to two non‐Stevens guests to any Anime Club Event.